M E M O R A N D U M

To:Program Directors

From:Charles N. Paidas, MD, MBA

Associate Dean, Graduate Medical Education

Re:Policy on Visiting Residents

There is increasing difficulty in bringing in residents from other residency programs for isolated (visiting) rotations. The USF College of Medicine requires that residents must be paid, must have full, and appropriate, malpractice coverage, and must have health insurance.

In addition, the Florida Board of Medicine requires advance approval of all unlicensed residents in training, even for a brief rotation; this approval must be for accredited residency programs at the University of South Florida – not their current programs.

To ensure that the College of Medicine is aware of any visiting residents, please be advised that the Office of Graduate Medical Education needs to maintain information on all residents visiting a USF Program.

Revised Timeframe for receipt of this COMPLETED information to the GME Office is as follows:

-For residents in a current State of Florida program: Four (4) weeks prior to the rotation.

-For Out-of-State residents: Six (6) weeks prior to the rotation.

Information must include the following:

-Approval received by the USF Program Director and the Associate Dean, Graduate Medical Education

-Approved by Florida Board of Medicine for rotation at USF

-Is paid a salary and by whom

-Has paid malpractice insurance, by whom, and is effective in the State of Florida

-Has paid health insurance and by whom

-Has completed Communicable Disease Prevention Certification Form

-Has provided proof of HIPAA training during his/her residency

Attached is the revised Letter of Approval for Visiting Residents, along with applicable policies and forms, to be completed for all visiting residents. Residents cannot begin a rotation until this has been completed.

CNP:las

cc:Education Coordinators

January 2011

LETTER OF APPROVAL FOR VISITING RESIDENTS

Visiting

Resident Name:______, MD / DO S.S.N.______- _____ - ______

Program/Rotation for which application is being made: ______

Subspecialty (if applicable):______PGY Level:______

START DATE: ______END DATE: ______SEX: M / F

USF Rotation Supervisor: ______Hospital Rotation will be completed: ______

Tampa Area Address:______Zip:______

Phone: ______Birthplace:______DOB:______

MedicalSchool:______Degree:______

Year Graduated:______ECFMG #:______Medical Lic. #:______State: ______

Current Residency Program Information:

Institution:______

Specialty:______Year Started:______PGY Year:______

Program Contact, Phone # & E-mail Address ______

Do Not Write Below This Line

Please verify the following information regarding the visiting resident (and provide documentation where indicated):

_____YES Approved by Florida Board of Medicine to practice at USF. FL License #______.

_____YES Paid a salary; Provide documentation of who pays salary.

_____YES Covered under paid malpractice insurance; is effective for the State of Florida.

Provide documentation of coverage.

_____YES Covered under paid health insurance; Provide documentation of coverage.

_____ YESHas completed Communicable Disease Prevention Certification Form; Copy attached.

_____ YESHas provided proof of HIPAA training during residency. (Provide documentation of training).

_____YES USF supervising faculty member certifies that visiting resident activity supports the USF COM mission and/or provides a unique educational opportunity for the visiting resident/fellow. USF supervising faculty member further certifies that the presence of the visiting resident does not interfere with USF appointed residents’ education.

APPROVED:

______

USF PROGRAM DIRECTORDate

______

CHARLES N. PAIDAS, M.D., MBADate

Associate Dean, Graduate Medical Education

1. Return ALL Paperwork including: Signed Letter of Approval (with Health Forms and other required documentation) and Board of Medicine Application to:

USFGME; Attn: Colleen Stevens, USF COM, 12901 Bruce B. Downs Blvd., MDC 41, Tampa, FL 33612

USF – College Of Medicine

POLICIES FOR VISITING RESIDENTS

MedicalSchool graduates who are serving in graduate medical education programs are welcome to apply for training rotations at the University of South Florida, College of Medicine programs.

The following general policies apply:

  1. Applications for visiting resident rotation is made on the Letter of Approval for Visiting Residents Form, completed by the Program Director of the respective USF residency program, and returned to the Associate Dean, Graduate Medical Education.
  1. A visiting resident must be a graduate of a medical school accredited by the Liaison Committee on Medical Education (LCME).
  1. A visiting resident must be a trainee in good standing at a program accredited by the Accreditation Council for Graduate Medical Education (ACGME).
  1. The maximum number of weeks a resident may visit a program at USF is sixteen (16) unless the rotation is an RRC-approved part of another residency program. Assignment of duties at any USF-affiliated institution will be scheduled by the Program Director.
  1. Any performance evaluations or reports to be completed by USF personnel must be identified in advance of the resident’s acceptance into a program. Evaluation forms should be included with the application.
  1. The University of South Florida College of Medicine does not provide health, liability or malpractice insurance for visiting residents. Information about malpractice insurance is a required part of the Letter of Approval form and must be provided prior to acceptance into any program.
  1. All applicants are required to complete the Certification of Communicable Disease Prevention Form prior to beginning any rotation at an USF-affiliated institution.
  1. Observerships are not permitted by the University of South Florida College of Medicine. All visiting residents/fellows must follow the USF-College of Medicine Visiting Resident Policy.
  1. Visiting resident rotations must support the USF-College of Medicine mission and/or provide a unique educational opportunity for the resident/fellow. The presence of visiting residents must not interfere with the education of USF appointed residents.