From: Alternate Show Cause Authority/Commanding General
Subj: NOTIFICATION OF BOARD OF INQUIRY
1920
Code
Date
From: Alternate Show Cause Authority/Commanding General
To: Rank First Name MI Last Name MOS USMC/R
Subj: NOTIFICATION OF BOARD OF INQUIRY
Ref: (a) SECNAVINST 1920.6C
(b) CG, [Unit] ltr 1920 Code of [date] (BOI dir ltr)
Encl: (1) Rights of a Respondent
(2) Acknowledgment of Notice
1. Pursuant to references (a) and (b), you are notified that a Board of Inquiry (BOI) will be convened to make a recommendation on your retention in the U.S. Marine Corps. The specific reason[s] for separation to be considered by the Board [is]/[are][substandard performance of duty], [misconduct, and moral or professional dereliction] as evidenced by [one of] the following:
a. [Basis/Bases for separation from reference (b).]*
*Note: May only notify the officer of the reason(s) and basis/bases as directed by the Show Cause Authority/Alternate Show Cause Authority.
2. The BOI will make the following determinations, by majority vote, based on evidence presented at the hearing:
a. A finding on the reason[s] for separation. This finding is based on a preponderance of the evidence standard; and
b. One of the following:
(1) If the Board finds that [one or more of] the reason[s] for separation [is]/[are] supported by sufficient evidence to warrant separation, it may recommend your separation and make anadditional recommendation as to the appropriate characterization of service; or
(2) If the Board finds that the reason[s] for separation are not supported by sufficient evidence to warrant separation for cause, upon receipt of the Report of the BOI, the Deputy Commandant, Manpower and Reserve Affairs will close your case.
3. The most adverse characterization of service that the Board may recommend is ([Honorable*]/[Other Than Honorable]).
*Note: If the officer is only directed to show cause for substandard performance of duty, the board may only separate the officer with an Honorable characterization of service.
4. You have 30 days in which to prepare your case. As the respondent, you are entitled to exercise the rights set forth in enclosure (1). Your failure to invoke any of these rights will not be considered as a bar to the BOI proceedings.
5. This letter is the notice required by reference (a). You will be notified of the names of the Board members and of the date and location of the hearing by separate correspondence.
6. You are directed to acknowledge receipt of this notification by completing enclosure (2) and returning it to this Command (staff judge advocate (SJA)) within five working days of receipt.
I. M. Commanding
(Can be signed by direction)
Copy to:
CMC (JAM)
SJA, [Alternate Show Cause Authority]
SJA, [Chain of Command]
[Rank Name of Respondent]
Figure 4-16. BOI Notification – Not Retirement Eligible
RIGHTS OF A RESPONDENT
(a) The Respondent shall be given the following rights, which may be exercised or waived:
(1) 30 calendar days to prepare his or her case. The respondent may, for good cause, petition the convening authority in a timely manner for a continuance not to exceed 30 calendar days. The convening authority will rule on requests for continuance if made prior to the convening of the board of inquiry (BOI). Once the BOI is convened, the senior member may rule on such requests or refer them to the convening authority. The show cause authority must approve any request for continuance which would delay the completion of the BOI beyond a total of 60 calendar days from the date of notification.
(2) The right to counsel, as provided in paragraph (b) below.
(3) The opportunity to present matters in his or her own behalf. If suspected of an offense, the officer should be warned against self-incrimination under Article 31, UCMJ, before testifying as a witness. Failure to warn the officer shall not preclude consideration of the testimony of the officer by the BOI.
(4) Full access to, and copies of, records relevant to the case, except that information or material shall be withheld if the Deputy Commandant, Manpower and Reserve Affairs (DC (M&RA)) determines that such information should be withheld in the interest of national security. When information or material is so withheld, a summary of the information or material will be provided to the extent that the interests of national security permit.
(5) The names of all witnesses in advance of BOI proceedings. Failure to provide any information or the name of a witness shall not preclude the Board from considering the information or hearing the witness, provided the respondent has had the opportunity to examine any statement, or talk with any witness presented, prior to consideration by the Board.
(6) The right to challenge any member for cause. The respondent may submit to the convening authority for appropriate action, any relevant matter which, in his or her view, indicates that a particular member or members should not consider the case. If the legal advisor finds that a memer is unable to render a fair and impartial decision in the respondent’s case, that member shall be excused. If such an excusal results in the membership of the Board falling below the number required, the convening authority shall appoint a new member who is qualified. Such new member may be challenged in the same manner as the member who was previously appointed and excused.
(7) The right to request from the convening authority or the BOI the appearance before the Board of any witness whose testimony is considered to be pertinent to the case, as provided in paragraph (9) of enclosure (8) of SECNAVINST 1920.6C.
(8) The right to submit, at any time before the Board convenes or during the proceedings, any matter from the respondent's service record, letters, answers, depositions, swornor unsworn statements, affidavits, certificates, or stipulations. This includes, but is not limited to, depositions of witnesses not deemed to be reasonably available or witnesses unwilling to appear voluntarily.
(9) The respondent and counsel may question any witness who appears before the BOI. Testimony of witnesses shall be under oath or affirmation.
(10) The right to give sworn or unsworn testimony. The respondent may only be examined on sworn testimony. The respondent should be warned against self-incrimination as required by Article 31, UCMJ. Failure to so warn the respondent shall not preclude consideration of the testimony by the BOI.
(11) The respondent or counsel may present argument on the matter to the Board.
(12) The respondent shall be provided with a copy of the Report of the BOI. In cases involving classified matter withheld in the interests of national security, any record or information to be provided the respondent will be edited prior to delivery to him or her to remove classified material and preserve its integrity.
(13) The respondent may submit a statement in rebuttal to the findings and recommendations of the BOI for consideration by the Secretary of the Navy (SECNAV).
(14) The respondent may appear in person, with or without counsel, at all open proceedings of the Board.
(15) Failure of the respondent to invoke any of these rights shall not be considered as a bar to the BOI proceedings, findings, or recommendations.
(b) Counsel
(1) Respondent is entitled to have appointed as counsel by the convening authority, a lawyer certified per Article 27(b)(1), UCMJ.
(2) Respondent may request military counsel of his or her choice provided the requested counsel is reasonably available.
(3) The determination as to whether individual counsel is reasonably available shall be made per the procedures set forth in Section 0131 of JAGINST 5800.7F, Manual of the Judge Advocate General (JAGMAN),for determining the availability of Individual Military Counsel for courts-martial. Upon receipt of notice of the availability of the individual counsel, the respondent must elect between representation by appointed counsel and representation by individual counsel. A respondent may be represented in these proceedings by both appointed counsel and individual counsel only if the convening authority, in his or her sole discretion, approves a written request from the respondent for representation by both counsel; such written request must set forth in detail why representation by both counsel is essential to insure a fair hearing.
(4) Respondent may also engage civilian counsel at no expense to the government, in addition to, or in lieu of, military counsel. Consultation with, or retention of civilian counsel, shall not delay orderly processing of the BOI.
(c)Waiver
(1) Respondent may waive any of the aforementioned rights before the BOI convenes or during the proceedings. Failure to appear, without good cause, at a hearing constitutes waiver of the right to be present at the hearing. Failure to respond after being afforded a reasonable opportunity to consult with counsel constitutes a waiver of the rights in paragraph (a) of this enclosure.
Figure 4-16. BOI Notification – Not Retirement Eligible
Enclosure (1)
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1920
Code
Date
From: Rank First Name MI Last Name MOS USMC/R (Respondent)
To: Alternate Show Cause Authority/Commanding General
Subj: ACKNOWLEDGMENT OF NOTICE
Ref: (a) CG, [Unit] ltr 1920 [Code] of [date] (BOI dir ltr)
1. I acknowledge that I was notified by the reference that my case will be heard by a Board of Inquiry. I understand that I have 30 days in which to prepare my case and that I am entitled to exercise the rights set forth in enclosure (1) of the reference.
2. I understand that, if I am voluntarily or involuntarily separated before I complete an active duty service requirement incurred because I received advanced education assistance (United States Naval Academy, Reserve Officer Training Corps, Platoon Leaders Class, Funded Law Education Program, etc.), I may be required to reimburse the Government on a pro-rata basis for the unserved portion of my service obligation.
I. M. RESPONDENT
Date Notified ______
Figure 4-16. BOI Notification – Not Retirement Eligible
Enclosure (1)
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