Catalina Council
Boy Scouts of America
2016
Family Friends of
Scouting Campaign District Guidebook
Family Friends of Scouting
Table of Contents
District Campaign Timetable 3
District Campaign Organization 4
District Family Friends of Scouting Chairman 5
Unit Presenter Job Descriptions 5
Friends of Scouting Family Campaign 6
Presentation Guidelines – “Tips for Success” 7
Sample Script for Presentation 8-10
Sample Script for Friends of Scouting Phone-a-thons 11
Matching Gifts 12
List of Matching Gift Companies 13
Unit & Individual Friends of Scouting Recognition and Incentive Program 14
BY DATE ACTION
November 10, 2015 District FOS Training Orientation
District FOS Chairmen, Scouter Chairman, Family Chairman, Family FOS Presenters, LDS Chairmen should
attend.
December, Roundtable Scouter Campaign Kickoff
December, Roundtable FOS Family Orientation Kickoff
All unit family presentation dates set.
January 27, 2016 Council Coordinated Mtg. & FOS Checkpoint Meeting
(20% of Goal)
February 24, 2016 Council Coordinated Mtg. & FOS Checkpoint Meeting
(40% of Goal)
March 23, 2016 Council Coordinated Mtg. & FOS Checkpoint Meeting
(60% of Goal) (Pacesetters units 100%)
April 27, 2016 Council Coordinated Mtg. & FOS Checkpoint Meeting
(90% of Goal)
May 25, 2016 Council Coordinated Mtg. & FOS Checkpoint Meeting
(100% of Goal) FOS Victory Party
DISTRICT FRIENDS OF SCOUTING CAMPAIGN ORGANIZATION
2
District Family Friends of Scouting
Chairman Job Description
RESPONSIBLE TO: District Friends of Scouting Chairman
OBJECTIVE: With the help of your District Executive, recruit, train, and give leadership to Unit Campaign Coordinators and Family Presenters to achieve the Family Friends of Scouting goals.
RESPONSIBILITIES:
1. Give personally to Friends of Scouting.
2. Attend the Friends of Scouting Kickoff.
3. Contact each unit in the district and encourage them to select a Unit Friends of Scouting Campaign Coordinator and a presentation date by January 15, 2016.
4. Conduct a family campaign kick-off in early December to orient Unit Friends of Scouting Campaign Coordinators and build enthusiasm and momentum for the campaign.
5. Recruit effective Friends of Scouting Presenters for every 3 active units. Train them in how to give an effective Friends of Scouting presentation.
6. Manage your District’s Family FOS Campaign by ensuring that all units are contacted, unit goals are set and communicated and a unit presentation date is set between January and March.
7. Recognize and thank team members and attend Friends of Scouting Victory Party.
District Family Friends of Scouting
Unit Presenter Job Description
RESPONSIBLE TO: District Family Friends of Scouting Chairman
RESPONSIBILITIES:
1. Give personally to Friends of Scouting.
2. Attend the Family Friends of Scouting Presenter Training.
3. Conduct 3 unit Friends of Scouting presentations working with the Unit Friends of Scouting Coordinator and following the guidelines in the Catalina Council, BSA Family Friends of Scouting Guidebook.
4. Report your assigned unit presentation results to the District Family Friends of Scouting Chairman and the District Executive.
5. Promote the Friends of Scouting Campaign throughout the District at Roundtables and other District functions.
Please E-Mail or Fax this form back to your District Family FOS Chairman
FOS Family Campaign Facts
Friends of Scouting Campaign (FOS)
· At the Council level, it costs $200 per year per youth member to provide Scouting program in Southern Arizona.
· Approximately 25% of the funds needed for Catalina Council come from Friends of Scouting.
· Any money raised by Friends of Scouting stays within Catalina Council, which ultimately supports our Scouts and leaders.
· Contributions are 100% tax deductible.
· This year’s goal for the Council-wide Friends of Scouting Campaign is $390,000.
Why is it important? How is my Unit or Child affected?
· As each of us know by looking at our children, Scouting develops character in youth as they grow into adults.
· The Scouting program is more than just your unit. Catalina Council provides training, administrative support, activities, camps, etc. Without Catalina Council doing their part, our individual unit programs would suffer.
· Review the brochure to see specifically how Catalina Council uses their resources to help Scouting in Southern Arizona.
How is the Family Campaign Run?
· The Council Campaign goal of $390,000 is divided into district goals.
· Each district goal is divided into four areas of donors: Scouters, Community, LDS Stakes and Community Units. District Goals are:
Executive Board $103,000
Old Pueblo District $100,000
Spanish Trails District $100,000
Cochise District $ 60,000
Santa Cruz District $ 27,000
· We are the key to success of the Family Campaign.
Family FOS Presentation Guidelines – “Tips for Success”
BEFORE THE PRESENTATION:
c Practice your presentation.
c Reconfirm 2 days out.
c Ensure that you are early on the program agenda.
c Prepare all FOS materials.
c Show up at least 15 minutes early to begin working leaders for endorsements.
c Help set up and show support.
THE PRESENTATION:
c Present early in the evening.
c Know your material, know the script, but do not read the script. Express appreciation.
c Get Scouts to help distribute brochures & pens and to help in your presentation.
c Show recognition items, encourage higher levels.
c End with endorsements from Unit Leaders! The more the better!
c Stress 100% participation that night. Ask everyone to turn in a card that night.
c Keep it short, but do not undersell the importance.
c Let folks know that you will be there all night to collect cards.
c Announce final amount raised just before the closing of the meeting.
AFTER THE PRESENTATION:
c Be available to assist individuals.
c Be in a visible spot to collect cards.
c Ask the Unit Leader to remind folks to give.
c DO NOT LEAVE! Families still give after the presentation.
c Give a copy of the FOS Enrollment Transmittal Report to the Unit FOS Campaign Coordinator & ask for their support with follow-ups.
c Send out “Thank You” letter to the Unit FOS Campaign Coordinator within a week.
Sample Script for Presentation
Friends of Scouting:
Hello my name is, ______. I am here from ______District. It is a pleasure for me to be here tonight to thank you for being a part of this great Scouting program and to share with you why Scouting is important to me and to talk to you about the annual Friends of Scouting Campaign.
When your son joined Scouting, he became a member of this (pack/troop/team/post/crew) and a member of the Boy Scouts of America. He also became a member of our local Scout organization, the Catalina Council.
Each year, you pay dues to your unit and you pay a small registration fee to the National BSA Office to ensure your son or daughters’ membership in Scouting. However, it costs nothing for your son or daughter to become a member of the Catalina Council and to benefit from its work and mission.
We are a part of the Catalina Council, Boy Scouts of America. Our council serves nearly 7,000 youth in Scouting in Pima, Pinal, Cochise, and Santa Cruz Counties with a $1.2 million operating budget that enables as many youth as possible to experience Scouting.
The Council is spending $200 per Scout (or $16.66 per month) to provide services that support our Scouting units and volunteers. These services are:
1. STAFF / CUSTOMER SERVICE
The Council employs 5 professional Scouters, 2 support staff, and 1 part time caretaker – a total of 8 employees. Their major focus is service to volunteers. They assist with event planning, membership recruitment, volunteer training, new unit organization, resolution of unit problems, answering questions, assisting with unit issues, helping with unit rechartering, recruiting volunteers and supporting volunteers.
As customers, YOU expect outstanding customer service and help.
COST OF HAVING STAFF
These costs include employee benefits (medical, dental, group life insurance, disability, and retirement), payroll taxes (social security, worker’s compensation, and unemployment insurance), interviewing and relocation costs, travel expenses, conferences and meetings.
As customers, YOU expect us to handle these expenses in a professional manner.
2. ITEMS FOR CAMPS, EVENTS AND ACTIVITIES
These expenses include supplies (for program, food, office, medical and sanitation), postage, copying and printing costs, and misc. expenses. Includes summer camp, Lawton Cub Scout camping programs, district day camps and winter Cub camp, and other activities at both Camp Lawton and Double V Scout Ranch. The council also produces a Unit Planning Guide each year to help you plan and prepare for activities and events.
As customers, YOU expect well-run programs for our youth.
3. PROPERTY EXPENSES FOR CAMPS AND OFFICE
These expenses include maintenance, utilities, telephone, rental and maintenance of equipment at the Scout Offices in Tucson and Sierra Vista as well as the two camping properties.
As customers, YOU expect well-maintained facilities.
4. RECOGNITION OF YOUTH AND VOLUNTEERS
These expenses include patches, mugs, popcorn prizes, and Friends of Scouting recognition items.
As customers, YOU value Scout and adult leader recognition.
5. ASSISTANCE FROM OUTSIDE PROFESSIONALS
Scouting is a complicated business and the Council needs help from outside professionals. These expenses include audit fees, property management fees (for the Scout office), and technology and computer software fees.
As customers, YOU expect Scouting to operate in a professional and efficient manner.
6. PROTECTING VOLUNTEERS, YOUTH, AND CHARTERED ORGANIZATIONS
These expenses are for insurance protection. Insurance purchased by the Council includes liability, property, auto, supplemental accident and health, fiduciary, directors and officers.
As customers, YOU expect insurance protection.
7. PAYMENT TO NATIONAL BOY SCOUTS OF AMERICA (“FRANCHISE FEE”)
This is the charter fee that the Catalina Council pays to the national organization. It is very small – less than 1% of our overall budget.
As customers, YOU expect the Council to belong to the National Boy Scouts of America organization.
The Council believes that Scouting volunteers and families value and appreciate these services!
Let me share with you why I value and appreciate the Scouting program (Personal experience in Scouting….)
(Have Scouts pass out cards) Right now, you are receiving a contribution card from your Scouts, please look at it and fill it out this evening. Everyone who believes in what Scouting is doing for young men and our country should participate in Friends of Scouting. Scouting is the guarantee to a future of a great community for all of us. These young men will be citizens who will give back, and who will make great contributions because they are involved in Scouting.
We do have some nice recognition items for all your gifts, which will be mailed to you immediately. For a gift of any amount, you will receive a BSA Cling Sticker to show that you participate in the Friends of Scouting program and you support Scouting.
· For a total gift of $150.00, you will receive a Catalina Council commemorative council strip.
· For a total gift of $250.00, you will receive a Catalina Council Commemorative council strip.
· For a total gift of $500.00, you will receive a Catalina Council commemorative council strip.
· For a total gift of $1,000.00, you will be part of our Summit Club. You will receive a Catalina Council commemorative council strip set, a plaque, a shirt, and a invite to the Summit Club Dinner.
Your unit can also receive benefits:
Platinum Level Goal: Achieve 100% of Friends of Scouting Unit Goal.
When your unit reaches the Platinum Level, your unit will receive.
- Free cloth rank advancements for youth in the Catalina Council, BSA Scout Shop, including required Cub Scout rank required belt loops, Arrow of Light patch, Eagle Kits, Eagle required merit badges, Denali award, and Venturing Summit award medal. Expires December 31, 2016).
We are encouraging everyone tonight to participate at the family level or at any amount they feel will make a difference. Please fill out your cards completely and turn them in to me this evening. You do not have to pay tonight, you can make a pledge and we will invoice you at your convenience. You can also pay with your credit card, cash or if you are writing a check, please make it out to BSA.
You may also be able to double your gift if you happen to work for a company that does matching gifts, if you think your company does, please check the box and we will send you the paperwork to turn in at work. Last year we received over $10,000 in matching gifts!
Thank you very much for the difference you already make with your involvement in Scouting. I hope you will join me by participating in Friends of Scouting, because without it, the future of this great program may not be here when we need it most.
While we wait for the last few cards to come in, please let me know if there are any questions can help answer. (Mention Unit goal and that you will announce their total at the end of the meeting tonight).
Thank you for your time!
Other Important Information:
United Way:
Our Council does receive funds from local United Ways. Any funds received from the United Way are donor-designated funds.
Sample Script for FOS Phone-a-thons (Call Nights)
Hello, this is (your name) calling on behalf of the Catalina Council, Boy Scouts. Is (name on card or roster) available?
For Individuals With A Giving History:
We are calling tonight to wrap up our Friends of Scouting campaign. In the past, your generous donation of $( last year’s contribution amount) has helped us to reach out and serve more youth in Scouting, which positively influences their lives. Can we count on your support again this year?
(If the response is NO)
We certainly appreciate your support. May we follow up with you later? (Clarify if they are able to contribute later in the year OR not at all. Remember to complete pledge card.)
(If the response is YES)
That is great! Can we count on you for a gift of $(last year’s contribution amount)? Can I send you a statement in the mail for your pledge? (Confirm mailing address.) Thank you again for your support. Good Night.
For Individuals Without A Giving History:
We are calling tonight regarding our Friends of Scouting campaign. Friends of Scouting is the annual fundraising drive to give Scouting families an opportunity to make a financial contribution to the Boy Scout council. Money raised from the Friends of Scouting campaign helps support the costs to operate the Council and its camps and services. Would you consider a pledge of $(25, 50, 75,…)?