FRC Mount Nasura - Task Allocations – 2017

1 Consistory Chairman - Rev R Bredenhof

  • Chair all meetings
  • Write Pastoral Column for the bulletin and congregational news for liturgy sheet.

2. Consistory General Deputy and Vice Chairman – Br H Swarts

  • Emergency sermon reader.
  • Write Pastoral column for bulletin and congregational news for the liturgy sheet (in absence of chairman).
  • General Deputy.

3. Consistory General Secretary – Br E Swarts

  • Contact address for all correspondence etc addressed to the church.
  • Forward all mail to clerks for agendas and archives.
  • Write Annual Report of the church for the congregational meetings.
  • Minutes of all congregational meetings (including election meetings).
  • Prepare AGM and GM agendas in collaboration with the Chairman.
  • Co-ordinate printing (with S van der Laan) and distribute AGM and GM reports.
  • Look after announcements to be made in church and the announcement book.
  • Send out congregational emails and print hardcopy of same for those not on email.
  • Govern distribution of information via pigeon holes and bulletin boards in church foyer.

4. Consistory Recording Clerk – Br DJ Swarts

  • Minutes of all Consistory meetings.
  • Schedule Pulpit supply, serving elders (i.e. shake hand of minister) and Lord’s Supper arrangements.
  • Prepare Liturgy Sheet including announcements and information and forward to distribution list and Br S van der Laan for printing.

5. Consistory with Deacons Recording Clerk and archives- Br D deVos

  • Prepare consistory calendar
  • Prepare Consistory with deacon agendas in collaboration with the Chairman.
  • Prepare Consistory agendas in collaboration with the Chairman.
  • Minutes of all Consistory with Deacons meetings.
  • Brief reports of Consistory with Deacons meetings
  • Collect the mail from Post Office and distribute all incoming correspondence
  • Take care of Consistory archives (Consistory and Consistory with Deacons)
  • Update Decision Record and Consistory Practices and Procedures as required
  • Update Yearbook editor of any changes of Council positions.

6. Consistory Corresponding Clerk Elders and Deacons - Br H Faas

  • Take care of all outgoing correspondence.
  • Send internal memos to sub-committees as required.
  • Ensure procedures for arranging Classis are followed and in place and put into practice.
  • Forward copies to clerks for agendas and archives.

7. Consistory Church Membership records- Br J vanderPlas

  • Attestations (including letter to congregation to which the members departs).
  • Holy Supper certificates.
  • Lord’s Supper attendance list.
  • Update and maintain ward list.
  • Maintain the Welcome Pack and print for distribution to new members.
  • Advise yearbook editor of births, deaths, arrivals, departures, confession of faith.

8. Consistory Election of Office Bearers and printing - Br GJ deVos

  • Prepare and print ballots papers, attendance list, tally papers.
  • Print liturgy sheet and pass to sexton.
  • Print AGM material

9. Consistory Youth Club Liaison - Br M Schiebaan

  • Meet with youth club leaders regularly and whenever considered necessary.
  • Schedule for visits to youth clubs and catechism classes.
  • Organise wedding Bibles and certificates.
  • Organise baptism certificates. (Printed by Ian Swarts)
  • Organise books for Public Profession of Faith students

10. Deacons

  • Chairman - Br G Heys; Secretary -Br S van der Laan; -Treasurer -Br J deJager
  • Women’s Auxiliary: , Sr A Lewis, Sr E de Jager, Sr.R Schoof, Sr N Swarts
  • Care and Share: Sr H Kleyn, Sr E Numan

11. Committee of Management:

  • Chairman - Br M Schiebaan; Secretary - Br M Mazoue; Treasurer - Br C van Dijk; Property Maintenance - Br P Ballast; Consistory Liaison - Br G Heys.
  • Sextons – Br A Louw and Br P Numan
  • Cleaner - Sr J Byl; Gardener – Br J deJager

1st December 2016