ADMINISTRATION COMMITTEE
FRAZIER, STULIGROSS, LINDBERG, SCHWERD, HULSE
October 21, 2014
UNALLOCATED INSURANCE- MIKE HUTCHERSON FROM SEFCU
Mike Hutcherson reviewed the preliminary insurance premiums for 2015.
CODE ENFORCEMENT- CAROL MCGOVERN ON BEHALF OF NEAL MCMANUS
Carol McGovern requested approvalto fill a part time (approx. 21 hours/week) Building/Fire Inspector position at $14.40/hour,contingent on PSLA approval. Representative Lindberg moved for approval. Seconded, Stuligross. Total: 5; Ayes: 4; Absent: 1- Schwerd. Motion carried.
EMERGENCY SERVICES- CAROL MCGOVERN ON BEHALF OF KEVIN RITTON
Carol McGovern requested approval to fill a vacant funded Dispatcher position. Representative Lindberg moved for approval. Seconded, Stuligross. Total: 5; Ayes: 4; Absent: 1- Schwerd. Motion carried.
OFFICE OF EMPLOYMENT AND TRAINING- CAROL MCGOVERN ON BEHALF OF PENNY SEEGER
Carol McGovern requested approval to fill a vacant funded Employment and Training Counselor position at $30,583, effective in December. Representative Stuligross moved for approval. Seconded, Lindberg. Total: 5; Ayes: 4; Absent: 1- Schwerd. Motion carried.
BOARD OF REPRESENTATIVES- CAROL MCGOVERN
Carol McGovern requested approval for the following budget transfer:
Transfer from BOR mileage 1010.4005 $3.00 to BOR L,M,T 1010.4010 $3.00
Representative Stuligross moved for approval. Seconded, Lindberg. Total: 5; Ayes: 4; Absent: 1- Schwerd. Motion carried.
CENTRAL MAIL- CAROL MCGOVERN
Carol McGovern requested approval to purchase private distribution boxes for the new mail room at a cost not to exceed $2,000. Representative Lindberg moved for approval. Seconded, Stuligross. Total: 5; Ayes: 4; Absent: 1- Schwerd. Motion carried.
UNALLOCATED INSURANCE- CAROL MCGOVERN
Carol McGovern requested approval for the following budget modification:
Increase rev. 2680 Insurance Recoveries $25,000
Increase approp. 1910.4660 Unallocated Insurance Municipal Insurance Expense $25,000
Representative Lindberg moved for approval. Seconded, Hulse. Total: 5; Ayes: 4; Absent: 1- Schwerd. Motion carried.
TREASURER- DAN CROWELL
Dan Crowell distributed and reviewed the sales tax trend analysis report.
OFFICE FOR THE AGING- FRANCES WRIGHT
Frances Wright requested approval to fill a vacant funded M/C Long Term Care Coordinator position at $34,884. Representative Lindberg moved for approval. Seconded, Stuligross. Total: 5; Ayes: 3; Noes: 1- Hulse; Absent: 1- Schwerd. Motion carried.
Frances Wright asked for consideration to increase the M/C LTC Coordinator position salary if M/C raises are given this year because there are bargaining unit employees that the LTC Coordinator position supervises that are making more money than the management position.
SHERIFF- RICH DEVLIN
Rich Devlin requested approval to purchase equipment; a portable performance computer for the accident investigation team in the amount of $2,600. Representative Lindberg moved for approval. Seconded, Hulse. Total: 5; Ayes: 4; Absent: 1- Schwerd. Motion carried.
Rich Devlin requested approval to create a FT Civil Deputy position effective 1/1/15, funding from abolishing a PT Special Patrol Officer position and abolishing a part time Clerk position. Representative Lindberg moved for approval. Seconded, Hulse. Total: 5; Ayes: 4; Absent: 1- Schwerd. Motion carried.
Rich Devlin noted that the PSLA is discussing the request of a new investigator position for 2015.
Rich Devlin stated that the JailBuilding is in need of renovations and maintenance in which Building Services hasn’t had time to address.
Rich Devlin stated that his Jail medical budget line will be in the deficit and that there will need to be a budget transfer/modification completed in the future to cover this expense. Mr. Devlin noted that he will try to find enough available funding in his budget but may have to ask for funding from other sources.
Rich Devlin asked if the committee had any questions at this time concerning the vehicles or other items that were cut from the 2015 budget at the 10/17/14 Budget Review Committee meeting.
DEPARTMENT OF HEALTH- HEIDI BOND
Heidi Bond requested approval to contract with NYSDOH for Early Intervention Administration for the period of October 1, 2014 to September 30, 2015, with the grant award total of $23,088. Representative Lindberg moved for approval. Seconded, Stuligross. Total: 5; Ayes: 4; Absent: 1- Schwerd. Motion carried.
Heidi Bond requested approval to fill a part time Special Educator position at a salary not to exceed $27,000. Representative Lindberg moved for approval. Seconded, Hulse. Total: 5; Ayes: 4; Absent: 1- Schwerd. Motion carried.
Heidi Bond requested approval for the following budget transfers:
Transfer $1,800 from 4059.4807 EI education to 4059.4535 EI IT M&S
Transfer $700 from 4072.4400 PHN postage to 4042.4400 Rabies postage
Transfer $9 from 4010.4800 DOH Other to 4010.4650 DOH subscriptions
Representative Lindberg moved for approval. Seconded, Hulse. Total: 5; Ayes: 4; Absent: 1- Schwerd. Motion carried.
HIGHWAY- RON TIDERENCEL
Ron Tiderencel requested approval to fill a vacant funded Road Maintainer position due to a promotion. Representative Lindberg moved for approval. Seconded, Hulse. Total: 5; Ayes: 4; Absent: 1- Schwerd. Motion carried.
Ron Tiderencel requested approval to fill a vacant funded MEO I position contingent on Public Works Committee approval. Representative Lindberg moved for approval. Seconded, Hulse. Total: 5; Ayes: 4; Absent: 1- Schwerd. Motion carried.
Ron Tiderencel requested approval to purchase an office chair. Representative Lindberg moved for approval. Seconded, Stuligross. Total: 5; Ayes: 4; Absent: 1- Schwerd. Motion carried.
BOARD OF ELECTIONS- LORI LEHENBAUER, SHEILA ROSS
Lori Lehenbauer stated that the term for the Republican Commissioner of Elections expires December 31, 2014. Mrs. Lehenbauer stated that the Otsego County Republican Committee has met and recommends reappointing Sheila Ross for this position for a 2 year term, with a salary of $6,890. Representative Lindberg moved for the reappointment. Seconded, Hulse. Total: 5; Ayes: 4; Absent: 1- Schwerd. Motion carried.
INFORMATION TECHNOLOGIES- BRIAN POKORNY
Brian Pokorny requested approval to purchase new Civil Service software for the Personnel Office at a cost of $29,750 from Discover eGov and for the following related budget modification:
Increase rev. 3880 Oneida Nation Exclusion payment $29,750
Increase Personnel 1430.4835 IT software $29,750
Representative Lindberg moved for approval. Seconded, Stuligross. Total: 5; Ayes: 4; Absent: 1- Schwerd. Motion carried.
TREASURER CON’T- DAN CROWELL
Dan Crowell discussed the need for Portful for ED loan tracking and other purposes in which it has been discussed to share a license with the IDA. Representative Hulse stated that there needs to be an agreement signed by both parties to use the IDA’s license but would be housed in the countyIT department.
PLANNING/SOLID WASTE- KAREN SULLIVAN
Karen Sullivan requested approval to establish the annual Solid Waste User Fee unit charge for 2015 at $15/unit. (currently is $28/unit) Representative Lindberg moved for approval. Seconded, Hulse. Total: 5; Ayes: 4; Absent: 1- Schwerd. Motion carried.
Karen Sullivan requested approval to establish the User Fee Rate Schedule for 2015 as presented, which sets the classifications or formulas used for determining the billing units assigned to all parcels based on the use of the real property. Representative Lindberg moved for approval. Seconded, Hulse. Total: 5; Ayes: 4; Absent: 1- Schwerd. Motion carried.
Karen Sullivan requested approval to establish the tip fee rate at $65/ton and fee schedule as presented for the disposal of solid waste at the Oneonta and Cooperstown transfer stations. Representative Lindberg moved for approval. Seconded, Stuligross. Total: 5; Ayes: 4; Absent: 1- Schwerd. Motion carried.
Karen Sullivan requested approval to contract for a sole source emergency procurement to repair the concrete tip wall at the Oneonta Transfer station at an estimated cost of $35,500. Representative Lindberg moved for approval. Seconded, Hulse. Total: 5; Ayes: 4; Absent: 1- Schwerd. Motion carried.
WEIGHTS AND MEASURES- KAREN SULLIVAN
Karen Sullivan requested approval for the following budget transfer:
Transfer $50 from 6610.4515 vehicle repair to 6610.4400 postage
Representative Lindberg moved for approval. Seconded, Stuligross. Total: 5; Ayes: 4; Absent: 1- Schwerd. Motion carried.
SOCIAL SERVICES- EVE BOUBOULIS
Eve Bouboulis requested approval to renew the contract with the Otsego County Probation department for STSJP programs. Representative Lindberg moved for approval. Seconded, Stuligross. Total: 5; Ayes: 4; Absent: 1- Schwerd. Motion carried.
Eve Bouboulis requested approval to fill the following vacant funded positions:
One (1) Caseworker at $30,583
One (1) PT Motor Vehicle Operator at $12.6639/hour
One (1) Social Welfare Examiner at $25,677
Representative Lindberg moved for approval. Seconded, Hulse. Total: 5; Ayes: 4; Absent: 1- Schwerd. Motion carried.
Eve Bouboulis requested approval for the following budget transfers:
Transfer from 6055.4730 day care $150,000, transfer from 6119.4735 Child Welfare/Foster Care $100,000 to 6109.4734 Family Assistance $250,000
Transfer from 6101.4733 Medical Assistance $25,000 to 6123.4736 Juvenile Delinquent $25,000
Representative Lindberg moved for approval. Seconded, Hulse. Total: 5; Ayes: 4; Absent: 1- Schwerd. Motion carried.
REAL PROPERTY TAX SERVICE- ERIK SCRIVENER
Erik Scrivener explained that New England Geosystems recently completed the digital tax map conversion project funded by arecent SARA grant awardthat the county applied for and that in order to fully edit and maintain the legal, digital parcel dataset, additional data conversion and training is required. Therefore, Erik Scrivener requested approval to enter into a sole source procurement contract with NEGEO for additional services at a cost not to exceed $18,000. Representative Hulse moved for approval. Seconded, Stuligross. Total: 5; Ayes: 4; Absent: 1- Schwerd. Motion carried.
Erik Scrivener requested the following budget modification as related to the above request:
Increase rev. 3320A $18,000
Increase 1355.4900 $18,000
Representative Lindberg moved for approval. Seconded, Hulse. Total: 5; Ayes: 4; Absent: 1- Schwerd. Motion carried.
BUILDING SERVICES- DOUG CZERKIES
Doug Czerkies requested approval for the following budget transfers:
Transfer from Manor Bldg Other 1631.4800 $1,000
Transfer to Manor Bldg M&S 1631.4500 $1,000
Transfer from PSB Renovations 1629.4904 $29,462.78
Transfer to Meadows Bldg Renovations 1630.4905 $29,462.78
Transfer from COB Sidewalk 1625.2515 $4,745.78
Transfer to COB Other 1625.4800 $4,745.78
Transfer from COB H&L 1625.4150 $5,000
Transfer to COB Other 1625.4800 $5,000
Transfer from COB H&L 1625.4150 $5,000
Transfer to COB Maintenance & Repair parts 1625.4562 $5,000
Transfer from COB Paving 1625.2505 $3,500
Transfer to COB Maintenance & Repair parts 1625.4562 $3,500
Representative Lindberg moved for approval. Seconded, Stuligross. Total: 5; Ayes: 4; Absent: 1- Schwerd. Motion carried.
Doug Czerkies discussed his departments staffing levels which are below:
-Before Otsego Manor, the department had 8 maintenance staff at that time in 2003
-After Otsego Manor opened, the department had 12 maintenance staff at that time in 2004
-As of 1/1/15, the department will have 6 maintenance staff if the 2 staff are not retained after 12/31/14
Penney Gentile stated that the Public Works Committee approved retaining two (2) Building Services maintenance workers after the sale of the manor until the end of the year. Ms. Gentile explained that she was following up to make sure the proper authorization was received to move forward. Therefore, Ms. Gentile requested approval for two (2) Building Services maintenance workers who would have otherwise been laid off due to the sale of Otsego Manor, to continue to work for the county until December 31, 2014. Representative Lindberg moved for approval. Seconded, Stuligross. Total: 5; Ayes: 4; Absent: 1- Schwerd. Motion carried.
Penney Gentile explained that for clarification purposes, she would also like to request approval of impact payouts for two (2) Building Services maintenance workers at the end of their service to the county on December 31, 2014, unless they are added to the 2015 budget, then there would be no impact payouts. Representative Stuligross moved for approval. Seconded, Lindberg. Total: 5; Ayes: 4; Absent: 1- Schwerd. Motion carried.
COUNTY ATTORNEY- ELLEN COCCOMA
Ellen Coccoma explained that as part of the sale of the Otsego Manor transaction, the purchaser is paying a portion of the attorney fees. Therefore, the balance to the county is $28,344.20 and Mrs. Coccoma requested approval to pay Harris Beach this amount for legal services. Representative Lindberg moved for approval. Seconded, Hulse. Total: 5; Ayes: 4; Absent: 1- Schwerd. Motion carried.
WORKER’S COMPENSATION- ELLEN COCCOMA
Ellen Coccoma gave a WC budget update noting that the 2015 WC budget is not finalized because she is waiting on rates from the state. Mrs. Coccoma also noted that the cost shift allocation for fire/EMS volunteers currently being paid by the county which will be shifted to the other respective municipalities will not occur until the 2016 budget.
TREASURER CON’T- DAN CROWELL
Dan Crowell explained that he has issued an RFQ related to establishing a defeasement escrow account to invest the proceeds of the Otsego Manor sale but the deadline for quote submissions has not occurred yet.
Representative Stuligross moved for an executive session to discuss the medical, financial, credit or employment history of a particular corporation. Seconded, Lindberg. Total: 5; Ayes: 4; Absent: 1- Schwerd. Motion carried.
The committee reconvened.
Dan Crowell gave an update on the status of the MOSA receivership.
Dan Crowell distributed the monthly financial reports for September.
There being no further business to discuss, the committee adjourned until November 20th @ 9:15 a.m. at the CountyOfficeBuilding.