2018 FKSCC Holiday Bazaar
Fort Knox Spouses and Community Club
P.O. Box 177, Fort Knox, KY 40121
This agreement is made and entered into by ______, hereinafter called “Vendor” and the Fort Knox Spouses and Community Club (FKSCC). Vendor sales shall be operated during the FKSCC Holiday Bazaar at the Saber and Quill, 1118 Chaffee Avenue, Fort Knox, KY 40121. Sales will be to members of the FKSCC, Fort Knox community, and to the general public.
1. Vendor agrees to supply handcrafted items, art, collectible, or comparable items at the FKSCC Holiday Bazaar. Absolutely no flea market items. Two (2) weeks prior to the event, we may open to direct sales vendors, if there are spaces available. The Bazaar Committee will make the final decision on salable merchandise.
2.Vendors shall pay a booth fee of one hundred fifteen dollars ($115) for each approximately ten by ten (10’ deep X 10’ wide) booth space or ninety dollars ($90.00) for a 6-foot table space. Vendor Contracts received by Friday, August 31, 2018 willreceive a ten-dollar ($10) discount per booth space.
3.Vendor will provide their own tables, chairs, and display racks for displaying their merchandise and they must fit within their approximately 10’ X 10‘ booth space or a 6’ table space. The Saber and Quill is a historic building; vendors are not allowed to nail, tack, or tape objects on the wall, ceiling, or any other club property.
4.FKSCC Volunteers can NOT help with unloading and loading Vendor merchandise due to liability reasons.Please Initial______
5.FKSCC Holiday Bazaar date and hours are Friday, October 26th, 11:00 a.m. – 6:00 p.m. and Saturday, October 27th,
10:00 a.m. – 4:00 p.m., 2018.
6.Contract is for the dates of Thursday, October 25th, 11:00 a.m. – 5:00p.m. Vendor set-up; Friday, October 26th, 11:00 a.m. - 6:00 p.m.; Saturday, October 27th, 10:00 a.m. - 4:00 p.m., 2018. Vendor must stay open until 4:00 p.m. on Saturday, October 27th, no early pack up.Take down is required by 6:00 p.m. Saturday night.
7. Vendor Set-up is Thursday, October 25th, 11:00 a.m. – 5:00 p.m. and Friday, October 26th, 8:00 a.m. – 10:30 a.m. (Vendor must be set-up by the opening of the Holiday Bazaar at 11:00 a.m.). If the Vendor has not arrived two (2) hours prior to closing time of the Vendor Set-Up on Thursday, October 25, 2018, or made arrangements for set-up Friday, October 26, 2018the FKSCC has the right to sell the Vendor’s space, and the Vendor will forfeit the applicable booth fee.
8. Vendor cancellation must be done in writing. Any cancellation up to October 12, 2018, the FKSCC will refund the booth fee minus a thirty-five dollar ($35) cancellation fee. The Vendor will forfeit the entire fee if canceling after Thursday, October 12, 2018.
9. Vendor guarantees that all merchandise will be salable quality and condition, and guarantees customer satisfaction with purchased merchandise. If a customer is not satisfied with the purchased merchandise, the Vendor will repair or replace the item, or refund all payment made for the merchandise by the customer.
10. Vendor assumes all liability for any injury, and to indemnify the FKSCC, should the FKSCC be required to make any payment as a result of such damage or injury, whether it is to person or property.
11. Vendors with children in attendance in their Vendor booth are responsible for their child’s behavior and conduct and keeping the child under their control at all times.
12. The Vendor will in no way represent him/herself as an agent of the FKSCC and will not use the name of the FKSCC on items including, but not necessarily limited to, letters, signs, advertisements, nor in any other way for personal benefit. This does not include displaying authorized flyers obtained directly from the FKSCC to advertise the Holiday Bazaar.
13. The FKSCC assumes no responsibility for any personnel or property of the Vendor. The Vendor agrees to protect, indemnify, hold harmless, and defend the FKSCC for and against all claims, demands, actions, debts, liabilities, and attorney fees, arising out of, claimed on account of, or in any manner predicated upon loss of, or damage to merchandise of property of the Vendor.
14. Animals are not permitted on the premises except for law enforcement dogs, dog guides or service animals.
15. The FKSCC is a Private Organization and is not an instrument of the Federal Government. No Appropriated or Non-appropriated Funds of the United States shall become due, nor be paid, the Vendor by reasons of this agreement.
16. Receipt of this contract does not in any way guarantee a space in the Holiday Bazaar. The space is not guaranteed until the signed contract, space fee, and signed sales tax agreement are received providing the merchandise is accepted and spaces are still available. As part of the contract, vendor is responsible for any and all permits as well as possible sales tax. You will be notified in writing or email of your confirmation.
17. Vendors are responsible for bank fees incurred due to booth fee returned checks for insufficient funds. If a Vendor does not comply with this provision, the Vendor may not be permitted to return as a Vendor to future FKSCC Holiday Bazaars.
18. Failure of the Vendor to comply with any of the provisions in this document may result in the Vendor being removed from the FKSCC Holiday Bazaar.
19. Mail all correspondence to: FKSCC, ATTN: HOLIDAY BAZAAR, P.O. Box 177, Fort Knox, KY 40121
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Vendor’s Name (please print) Date
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Vendor’s Signature Cell Phone
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Vendor’s Mailing Address Alternate Phone
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Vendor’s City, State, and Zip Code +4 Email Address
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DESCRIPTION/TYPE (S) OF ITEM (S) TO BE SOLD AT THE 2018 FKSCC HOLIDAY BAZAAR (PLEASE INCLUDE A PHOTO IF POSSIBLE):
______
______
______
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DID YOU PARTICIPATE IN THE 2017 HOLIDAY BAZAAR?YESNO
# OF approximately 10’ x 10’ BOOTHS REQUESTED ______X $115.00$______
# OF 6’ TABLE SPACES REQUESTED ______X $90.00$______
EARLY BIRD DISCOUNT OF $10.00 PER BOOTH IF
CONTRACT IS RECEIVED BEFORE August 31, 2018$______
ELECTRICITY FEE ($15.00 PER BOOTH)$______
DO YOU REQUIRE ELECTRICITY AT YOUR BOOTH?YESNO
TOTAL$______
*There will be 7 LARGER Booths available in the Bullion Room at $120, please note below if you would like one. First come First Served Basis*
**Booths will be assigned on a first come first served basis**
THE FKSCC WILL TRY TO ACCOMMODATE VENDORS AS MUCH AS POSSIBLE. IF YOU HAVE ANY SPECIAL REQUESTS, PLEASE INDICATE BELOW:
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FOR FKSCC HOLIDAY BAZAAR COMMITTEE USE ONLY:
Date Received: ______Approved______Notified sent by mail or email: ______
Booth Assignment(s): ______
Vendor Check #______Amount: ______
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