Foreign Language Instruction - CIF

U.S. Embassy Astana, Kazakhstan

Date: 06__/__07/2018

To:Prospective Quoters

Subject: Request for Quotations number ______19KZ1018Q0013

Enclosed is a Request for Quotations (RFQ) for Russian English and Kazakh Language Instructions Training Services for English speakingU.S. Embassy staff. If you would like to submit a quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.

The Embassy intends to conduct a pre-proposal conference, and all prospective offerors who have received a solicitation package are invited to attend. See Section 3 of the attached Request for Proposals (RFQ).

The U.S. Government intends to award a contract to the responsible company submitting an acceptable quotation at the lowest price. We intend to award a contract based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

Quotations are due by June 26______, 2018 not later than by 18:00 by local time of Astana..

No proposals will be accepted after that time.

Direct any questions regarding this solicitation to Viktoriya Shmigelskaya via email r by telephone +7 7172 70-21-29 during regular business hours.

Sincerely,

Contracting Officer

Enclosure

RFQ # ______19KZ1018Q0013

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS
OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30 / 1. REQUISITION NUMBER
PR7094186 / PAGE 1 OF
57
2. CONTRACT NO. / 3. AWARD/EFFECTIVE
DATE / 4. ORDER NUMBER / 5. SOLICITATION NUMBER
19KZ1018Q0013 / 6. SOLICITATION ISSUE DATE
June 7, 2018
7. FOR SOLICITATION
INFORMATION CALL: / a. NAME
Viktoriya Shmigelskaya / b. TELEPHONE NUMBER(No collect calls)
+7 7172 702129 / 8. OFFER DUE DATE/ LOCAL TIME
TIME 11 ET –June 26, 2018 at 18:00
9. ISSUED BY CODE / 10. THIS ACQUISITION IS / UNRESTRICTED OR / SET ASIDE:____ % FOR:
American Embassy Astana / SMALL BUSINESS / WOMEN-OWNED SMALL BUSINESS
R. Koshkarbayev Avenue, Blvd#3
Astana, Kazakhstan / HUBZONE SMALL
BUSINESS / (WOSB) ELLIGIBLE UNDER THE WOMEN-OWNED
SMALL BUSINESS PROGRAM NAICS:
SERVICE-DISABLED
VETERAN-OWNED
SMALL BUSINESS / EDWOSB
8 (A) / SIZE STANDARD:
11. DELIVERY FOR FOB DESTINAT-
TION UNLESS BLOCK IS
MARKED
SEE SCHEDULE / 12. DISCOUNT TERMS / 13a. THIS CONTRACT IS A
RATED ORDER UNDER
DPAS (15 CFR 700) / 13b. RATING
14. METHOD OF SOLICITATION
RFQ IFB RFP
15. DELIVER TO / CODE / 16. ADMINISTERED BY / CODE
American Embassy Astana
R. Koshkarbayev Avenue, Blvd#3, Astana, Kazakhstan / William Crummey, Contracting Officer
17a. CONTRACTOR/
OFFERER
TELEPHONE NO. / CODE / FACILITY CODE / 18a. PAYMENT WILL BE MADE BY
American Embassy Astana
Financial Management Section
R. Koshkarbayev Avenue, Blvd#3
Astana, Kazakhstan / CODE
17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN
OFFER / 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK
BELOW IS CHECKED SEE ADDENDUM
19.
ITEM NO. / 20.
SCHEDULE OF SUPPLIES/SERVICES / 21.
QUANTITY / 22.
UNIT / 23.
UNIT PRICE / 24.
AMOUNT
Russian Language Training Services (Kazakh and English languages)
See Section 1Language Instructions for English speaking Staff
(Use Reverse and/or Attach Additional Sheets as Necessary)
25. ACCOUNTING AND APPROPRIATION DATA / 26. TOTAL AWARD AMOUNT (For Govt. Use Only)
27a.SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA / ARE ARE NOT ATTACHED
27b.CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA / ARE ARE NOT ATTACHED
28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN __5_ COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN. / 29. AWARD OF CONTRACT: REF. ______OFFER DATED ______. YOUR OFFER ON SOLICITATION (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:
30a. SIGNATURE OF OFFEROR/CONTRACTOR / 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

AUTHORIZED FOR LOCAL REPRODUCTIONSTANDARD FORM 1449 (REV. 02/2012)

PREVIOUS EDITION IS NOT USABLEComputer GeneratedPrescribed by GSA - FAR (48 CFR) 53.21219.
ITEM NO. / 20.
SCHEDULE OF SUPPLIES/SERVICES / 21.
QUANTITY / 22.
UNIT / 23.
UNIT PRICE / 24.
AMOUNT
32a. QUANTITY IN COLUMN 21 HAS BEEN
RECEIVEDINSPECTEDACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______
32b. SIGNATURE OF AUTHORIZED GOVERNMENT
REPRESENTATIVE / 32c. DATE / 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT
REPRESENTATIVE
32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE / 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE
32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE
33. SHIP NUMBER / 34. VOUCHER NUMBER / 35. AMOUNT VERIFIED
CORRECT FOR / 36. PAYMENT / 37. CHECK NUMBER
PARTIAL / FINAL / COMPLETE PARTIAL FINAL
38. S/R ACCOUNT NO. / 39. S/R VOUCHER NO. / 40. PAID BY
41.a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT / 42a. RECEIVED BY (Print)
41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER / 41C. DATE
42b. RECEIVED AT (Location)
42c. DATE REC’D (YY/MM/DD) / 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

TABLE OF CONTENTS

Section 1 - The Schedule

SF 1449 cover sheet

Continuation To SF-1449, RFQ Number 19KZ1018Q0013[Note to Contracting Officer: Insert Number], Prices, Block 23

Section 2 - Contract Clauses

Contract Clauses

Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part 12

Section 3 - Solicitation Provisions

Solicitation Provisions

Pre-proposal Conference

Addendum to Solicitation Provisions - FAR and DOSAR Provisions not Prescribed in Part 12

Section 4 - Evaluation Factors

Evaluation Factors

Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in Part 12

Section 5 - Representation and Certifications

Representation and Certifications

Addendum to Offeror Representations and Certifications - FAR and DOSAR Provisions not Prescribed in Part 12

Attachment A to Description/Specifications/Performance Work Statement, Government Furnished Property

SECTION 1 - THE SCHEDULE

CONTINUATION TO SF-1449 COVER PAGE, RFQ NUMBER S- [Note to Contracting Officer: INSERT NUMBER]19KZ1018Q0013,PRICES, BLOCK 23& BLOCK 20

1. PRICE AND PAYMENT

1.1 VALUE ADDED TAX

[Note to Contracting Officer: Does VAT get included in the solicitation?]

You need to understand the VAT process of the host government in order to determine if or how VAT should be incorporated into this solicitation. Select either Version A or B, relating to VAT.

Is this acquisition using Foreign Assistance Funds? If yes you must include one of the versions below.

Use Version A if the Contractor must invoice the USG and pay VAT to the host government even if the host government later reimburses post. If Version A is selected, Contracting Officer must:

--state whether the full VAT amount is charged on all aspects of the contract and provide a separate line item with a firm fixed priced amount (not a percentage).

Use Version B if the Contractor will not be required to invoice for and pay VAT to the host government, either because the host country has no VAT or because the embassy has a tax exemption certificate that relieves our service contractors from collecting and paying VAT. Note that these exemptions frequently only apply when the embassy is directly purchasing goods and do not exempt a service contractor from charging and paying VAT. If the embassy has this certificate, a copy of it or the number of it will need to be furnished to the Contractor for use under this contract.]

Version A

VALUE ADDED TAX. Value Added Tax (VAT) is not included in the CLIN rates. Instead, it will be priced as a separate Line Item in the contract and on Invoices. Local law dictates the portion of the contract price that is subject to VAT; this percentage is multiplied only against that portion. It is reflected for each performance period. The portions of the solicitation subject to VAT are:

Version B

VALUE ADDED TAX. Value Added Tax (VAT) is not applicable to this contract and shall not be included in the CLIN rates or Invoices because the U.S. Embassy has a tax exemption certificate from the host government.

1.2 [Note to Contracting Officer: Select pricing Options A or B below:]

Option A.The Contractor shall provide [Note to Contracting Officer: identify name of class or class(es), to be given at specific date(s) and time(s) and number of classes] for [Note to Contracting Officer: identify estimated number] of students for the firm fixed price of $______.

[Note to Contracting Officer: Add Regular Commercial Item clauses to this purchase order]

(or)

Option B.PRICING

The Contractor shall provide [Note to Contracting Officer: identify estimated number]400 of the Kazakh language and 700 of the English language class(es) to be given at a firm fixed price (see paragraph 1.2.1 – 1.2.5) per session of $______. . Sessions shall be one academic hour (45 min) in length and shall be scheduled between Monday and Friday 8:00 am to 76:00 pm. No more than[Note to Contracting Officer: identify maximum number]6 students will be part of any class, unless mutually agreed upon by the Contractor and the Government. The minimum guarantee would be [Note to Contracting Officer: identify minimum number]one student.

1.2.1. Base Year. The Contractor shall provide the services shown below for the base period of the contract and continuing for a period of 12 months.

CLIN / Description / Number of Instructors / Type of services / Quantity of hour per year / Unit price / session (KZT)
001 / English Language Instructor / 1 / English Language Instruction / 700
002 / Kazakh Language Instructor / 1 / Kazakh Language Instructor / 400
VAT

1.2.2. Option Year 1. The Contractor shall provide the services shown below for Option Year 1 of the contract, and continuing for a period of 12 months.

1.2.3. Option Year 2. The Contractor shall provide the services shown below for Option Year 2 of the contract, and continuing for a period of 12 months.

1.2.4. Option Year 3. The Contractor shall provide the services shown below for Option Year 3 of the contract, and continuing for a period of 12 months.

1.2.5. Option Year 4. The Contractor shall provide the services shown below for Option Year of the contract, and continuing for a period of 12 months.

1.2.6. Total for all years:Base YearKZT______/ hr

Option Year 1KZT______/ hr

Option Year 2KZT______/ hr

Option Year 3KZT______/ hr

Option Year 4KZT______/ hr

TOTALKZT______/ hr

1.3PAYMENT

The Contractor shall not submit an invoice for payment until all requirements identified in this contract have been completed and delivery to the COR is complete. The COR shall calculate the number of words which the contractor shall include in its invoice.

The Contractor shall submit an invoice for payment in the proper amount in [Note to Contracting Officer: Insert local currency]KZT to the following address:

U.S. Embassy Astana

Financial Management Center

#3 R. Koshkarbayev Avenue

Astana 010010 Kazakhstan

Email:

[Note to Contracting Officer: Insert address and other billing information here. Use the address of the FMO. The FMO will log in receipt of the invoice and forward to the COR for approval.]

Definitions:

"COR" means Contracting Officer's Representative; see FAR 52.212-4 Contract Terms and Conditions – Commercial Items, in Section 2.

"Government" means the United States Government unless otherwise stated.

2.PERFORMANCE WORK STATEMENT

The Contractor shall provide foreign language instruction to adult students that focuses on the [Note to Contracting Officer: describe contextual requirement, i.e., medical and professional fields, political and economic fields, cultural lesson, general interest and conversational skills] typically found in mass-media publications for the foreign language speaking public. The Contractor shall develop the instruction to include the development of speaking, listening, and reading skills to [Note to Contracting Officer: insert required standard, e.g., permit comprehension of relevant media or face-to-face conversation]. All instruction shall also include job relevant language terminology and usage of the designated field of interest.

Instruction shall be based on proficiency, communication, and academic principles as used in foreign language learning institutions identified below.

-Department of State, Foreign Service Institute;

-Department of Defense, Defense Language Institute.; or,

- [Note to Contracting Officer: insert or substitute other recognized foreign language training centers if so desired].

The Office of Personnel Management shall define the language proficiency levels identified as desired outcomes. All students shall be measured on their language proficiency levels in accordance with the Foreign Service InstitutedLearningProgram Language Proficiency Test [Note to Contracting Officer: or substitute other desired testing standard].

The Contractor shall provide qualified instructor(s), who are well versed in all topics to be covered, capable of answering in-depth questions on each topic, will provide the required training in a classroom setting, based on the schedule of training modules or lessons and the objectives and goals for that training.

The Contractor shall provide instructor supervisor(s) who will supervise the performance of work under the contract, and who will perform quality assurance in meeting the objectives and goals for that training.

Requirements for a Kazakh instructor:

Qualifications:

- University degree in teaching Russian for Kazakh schools or Kazakh as foreign language.

- Level V Russian language fluency

- Knowledge of English is welcoming

Teaching experience:

1)Minimum of three years of successful experience in teaching Kazakh as a foreign language to adults at all levels.

2)At least one year of successful experience in teaching Kazakh to adults with the U.S. government and/or other international organizations.

Requirement for an English instructor:

Qualifications:

University degree in teaching English as a foreign language.

Teaching experience:

1)Minimum of three years of successful experience in teaching English as a foreign language to adults at all levels.

2)At least one year of successful experience in teaching English to adults with the U.S. government and/or other international organizations.

Professional skills:

ability to work with others, flexibility, adaptability

eagerness to learn new methods and approaches

ability to identify specific needs of a student and adjust teaching technics accordingly.

creativity and inventiveness

planning

materials development skills

organizing skills

knowledge about the country and its culture, local resources

awareness of their native language and appropriate dialect

ability to work in a cross-cultural environment

a hard-working and responsible attitude

The U.S. Government will:

Through the Language Coordinator and students, evaluate an instructor performance observing classes and testing students.

Communicate regularly with the instructor to ensure that needs of the instructor and students are met in a timely manner and administer contracts by tracking number of hours of training for each student; 45-minutes academic hour is applied.

3.PERIOD OF PERFORMANCE

Class shall be given [Note to Contracting Officer: identify day of week]due to the provided schedule by CORat [Note to Contracting Officer: identify times and specific training address]US Embassy Astana, Kazakhstan R. Koshkarbayev avenue, No. 3. The contract will be for a one-year period from the date of the contract award, with four-year option periods of performance and will be expected to commence no later than July 2018.

Classes shall end on [Note to Contracting Officer: Identify a specific end date for the class or if paying by session you may make period of performance valid for one year].

4.CONTRACTOR CONTRACTOR FURNISHED PROPERTY

4.1The Contractor Contactor shall provide all instructional materials including such as texts, class exercises, handouts, tests, and audio-visual media.

4.2The Contractor shall provide all necessary site support materials and equipment, including items such as:

flip chart and easel,

chalkboard or erasable marker-whiteboard,

videocassette player,

overhead projector, and/or

expendable/consumable classroom supplies (i.e. paper, pencils, pens, chalk, markers and binders).

The Contractor shall replenish such expendable/consumable items as needed to provide for the performance of the work.

4.3The Contractor shall provide, within [Note to Contracting Officer: identify number of miles or number of minutes] of the location specified herein, all needed classroom space to include all furnishings necessary for a proper learning atmosphere.

4.24The Contractor shall provide qualified instructor(s), who are well versed in all topics to be covered, capable of answering in-depth questions on each topic, will provide the required training in a classroom setting, based on the schedule of training modules or lessons and the objectives and goals for that training.

4.5The Contractor shall provide instructor supervisor(s) who will supervise the performance of work under the contract, and who will perform quality assurance in meeting the objectives and goals for that training.

4.6The Contractor Contactor shall provide other required classroom materials such as newspapers, magazines, dictionaries, or photocopied materials, written in the designated language for use by students in exercises or testing.

5.SPECIFIC TASKS

The Contractor shall provide instructional Foreign Language Training services at the firm fixed prices shown in this contract. The objective of each training module or lesson is to prepare all students as efficiently and effectively as possible to accomplish the goals of the training.

[Note to Contracting Officer: Here is some Optional Language if providing training per session: “The Contractor shall develop the linguistic competency needed for personnel or dependents, similar to what is provided by the Foreign Service Institute for students to attain the proficiency levels in speaking and reading identified in each task order.”]

GOALS OF FOREIGN LANGUAGE TRAINING

The goal of training is to provide the student with the skills and knowledge necessary to [Note to Contracting Officer: describe the required standard: such as "rapidly reach the desired level of performance "] as identified in the training modules or lessons identified below: