Year 9Unit 1 Presenting Information

Task 1a

For your homework you were asked to collect a copy of a business letter.

1.Next you need to analyse your business letter and write a report on it. You need to write about the content, layout, purpose of your letter and evaluation.

  1. Open a new Microsoft Word Document.
  2. Save it as Letter Analysis

Content

  1. What is your letter about?
  2. Does your letter tell you of any services that the company provides?
  3. Does it use formal language? Or is it informal?
  4. Is it easy for you to read/understand? Why?

Layout

  1. Is the letter presented on A4 paper? Is it portrait or landscape?
  2. What font size, font style does it look like?
  3. Write about the main part of the letter – are there paragraphs? Are they small and sharp or long and detailed? Any bullet points used to make important information stand out? What alignment is used – left align, fully justified?
  4. Any sub – headings used? If so, are they bold to make them stand out?
  5. Describe what you see on your collected letter. Where is the company name? Does the letter have a logo? If so where is it? Describe it – does it stand out? Where is the address? Where are the company details – telephone number, fax number, email address, web site address? Describe them are they in italics, bold? Where is the receiver’s address?
  6. Are there any signatures on the letter?
  7. Anything at the bottom of the letter, for example a footer? What does it say?

Purpose

  1. Why do you think that the letter was written?
  2. Is it to tell you about something? To persuade you to buy something? Is the letter advertising something?
  3. Does it ask the user/customer to do anything, for example to contact the company?

Evaluation

  1. Is the document well written?
  2. Is it clear? Is it easy to read?
  3. Does your letter explain what it’s about? Why?
  4. Would you improve your collected letter? Would you change the layout of it? Would you change the font size? Would you make certain parts of the letter bold, italics?
  5. Why would you make these changes? Is it to make certain parts of the letter more attractive, more eye – catching, would it highlight the more important parts of the letter?

\\ENTERPRISE\teachers\hewittl\Task 1a - Year 9.doc