Food Security Thematic Programme (FSTP)

European Commission

Food Security Thematic Programme (FSTP)

Restricted Call for Proposals 2011

Participation for Governance in Food Security

Grant Application Form (Parts A and B)

Budget line21.02.01.00

Reference:EuropeAid/131792/C/ACT/Multi

Deadline for submission of Concept Notes:

7 February 2012 at 16:00 hrs (Brussels date and time)

Dossier No
(for official use only)

NOTICE

Evaluation grids and application forms have been modified under this call so as to give more weight to relevance in the Concept Note evaluation. Relevance will therefore constitute the major criterion in pre-selection. Relevance will not be evaluated again when assessing the Full Application. It is therefore of utmost importance that applicants use the correct application form for this call.

Prior registration by applicants and partners in EuropeAid's on-line database, PADOR, available at is obligatory under the present call for proposals (see section 2.2 below for details).Applicantsmust be registered before submitting the concept note, while partners must be registered prior to submission of the full application.

Only submission by email is permitted under this call for proposal.

All personal data (such as names, addresses, CVs, etc.) mentioned in your application form will be processed in accordance with Regulation (EC) No 45/2001 of the European Parliament and of the Council of 18December2000 on the protection of individuals with regard to the processing of personal data by the Community institutions and bodies and on the free movement of such data. Your replies to the questions in this form are necessary in order to assess your grant application and they will be processed solely for that purpose by the department responsible for the Community grant programme concerned. On request, you may be sent personal data and correct or complete them. For any question relating to these data, please contact the Commission department to which the form must be returned. Beneficiaries may lodge a complaint against the processing of their personal data with the European Data Protection Supervisor at any time (Official JournalL8, 12.1.2001).

TABLE OF CONTENTS

Part A – Concept note

I. APPLICANT AND PARTNERS

II. THE ACTION

1.Summary of the action

2.Relevance of the action (max 3 pages)

3.Description of the action (max 1 page)

III. CHECKLIST FOR CONCEPT NOTE

IV. DECLARATION BY THE APPLICANT FOR CONCEPT NOTE

PART B – FULL APPLICATION FORM

I. GENERAL INFORMATION

II. THE ACTION

1.DESCRIPTION

1.1. Description of the action and its effectiveness (max 14 pages)

1.2. Methodology (max 4 pages)

1.3. Duration and indicative action plan for implementing the action

1.4. Sustainability (max 3 pages)

1.5. Logical framework

2. BUDGET OF THE ACTION, AMOUNT REQUESTED FROM THE EU AND OTHER EXPECTED SOURCES OF FUNDING

3.APPLICANT'S EXPERIENCE OF SIMILAR ACTIONS

III. THE APPLICANT

1. IDENTITY

IV. PARTNERS OF THE APPLICANT PARTICIPATING IN THE ACTION

1. DESCRIPTION OF THE PARTNERS

2. PARTNERSHIP STATEMENT

V. ASSOCIATES OF THE APPLICANT PARTICIPATING IN THE ACTION

VI. CHECKLIST

VII. DECLARATION BY THE APPLICANT

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EuropeAid/131792/C/ACT/Multi – Annex A – Grant application form

Part A – Concept NOTE – to be submitted by all applicants

Part A – Concept note

I.APPLICANT AND PARTNERS

Name of the applicant: / Farm Radio International
Nationality[1] of the applicant and date of establishment: / Canadian organisation, founded in 1979
Applicant's EuropeAid ID number[2]: / Check with Lucas
Ongoing contract /Legal Entity File number(if available)[3]: / N/A
Legal status[4]: / NGO (Check legal term)
Partner 1: / Name: Farm Radio Malawi
EuropeAid ID number, if available[5]:
Nationality and date of establishment[6]:
Legal status[7]:
Partner 2: / Name: Farm Radio Tanzania (check official name?)
EuropeAid ID number, if available:
Nationality and date of establishment:
Legal status:
Partner 3: / Name: Farm Radio Uganda (official name?)
EuropeAid ID number, if available:
Nationality and date of establishment:
Legal status:
Applicant's contact details for the purpose of this action:
Postal address: / 1404 Scott etc
Telephone number: Country code + city code + number
Mobile: Country code + number
Fax number: Country code + city code + number
Contact person for this action : / Kevin Perkins
Contact person’s e-mail address :
E-mail address of the Organisation
Website of the organisation:

Any change in the addresses, phone numbers, fax numbers and in particular e-mail, must be notified in writing to the European Commission. The European Commission will not be held responsible in case it cannot contact an applicant.

II. THE ACTION

The applicant must ensure that the text of the Concept Note:

• does not exceed 5 full pages (A4 size) of Times New Roman 11 characters with 2 cm margins;
• responds, in the same sequence, to the headings listed below. It is expected that the size of each section will reflect the relative importance of each heading (ref. max scores in the evaluation grid in the Guidelines). The evaluation will be carried out in accordance with the evaluation grid and it will be based solely on the information provided by the applicant in the Concept Note.
• is drafted as clearly as possible to facilitate its assessment.

1.Summary of the action

Please complete the table below which should not exceed 1 page.

Title of the action: / Radio based interactions for participation in food security governance
(this is terrible jargon and I’m sure we can find a simpler and better title... this can get us thinking for now. I think we should definitely have the word radio in the title though)
Or
Radio as a forum for participation in food security governance
Lot:
- Please tick the box corresponding to the specific lot for which you are applying /  Lot 1tick
 Lot 2
Location of the action:
- specify country(ies), region(s) that will benefit from the action / Malawi, Tanzania, Uganda,
Country "Focal point":
- for a multinational action specify the country "focal point", from where the action will be managed or coordinated / Tanzania ?
Total duration of the action (months): / 24 or 36?
Amount (in EUR) of requested EU contribution / ??
Objectives of the action / Overall objective(s)
Specific objective(s)
Target group(s)[8] / National, and regional farmers organizations (NASFAM, other names?), radio stations with farm radio programs (?)
Final beneficiaries[9] / Farmers and members of farmers’ organizations (in broadcast areas?)
Estimated results / 1. Each farmers’ organization has elaborated key food security-related governance (and therefore advocacy) concerns, together with a strategy for engaging in effective dialogue with public policy-making authorities and key decision-makers.
2. Target FOs have increased capacity to engage in national policy debates, and do so on a regular basis.
3. Selected radio stations are key partners and committed to being a key future platform for farmers voices to be heard in food security governance issues.
4. Selected food security/governance topics per country are now more in the public domain, debated and acted/decided upon with farmers involvement.
Main activities / 1. Work with farmers’ organizations to identify key national or regional governance issues (e.g. women’s right to land, the Right to Food, farm subsidies, food sovereignty, access to credit for young farmers) or information gaps, that they want to address (inception workshop?).
2. Trainings (via radio or big face to face workshops?) for FOs on organizational development for advocacy, to build capacity and knowledge on discussing and negotiating around the chosen topic, identifying and making opportunities to engage in dialogue with policy-makers and other advocacy actions.
3. Design, produce and broadcast radio programs which a) inform and educate farmers organizations on advocacy strategies and key topic content (e.g. input subsidy guidelines, laws governing women’s inheritance of land) and b) bring FOs and policy-makers together for informed debate on key topics: roundtable discussions (or what Rex called “Food Security Governance Forums”), phone-in Q and A sessions, etc (other types of radio shows?)
4. After the programs.... what follow up actions would be needed to turn the discussion to action or concrete results?

2.Relevance of the action (max 3 pages)

2.1.Relevance to the objectives/sectors/themes/specific priorities of the Call for Proposals

Please provide allthe following information:

• Describe the relevance of the action to the objective(s) and priority (ies) of the call for proposals.

The project clearly meets the objectives and priorities described in the proposal call. The project focuses on giving small-scale farmers a platform – radio – on which to discuss governance issues, and where they can engage with policy–makers, while being heard by potentially thousands (millions?) of their peers. It is designed to ensure that topics covered are identified by farmers and their organizations in light of national food security and governance concerns. The project will strengthen small-scale farmers’ organisations (FOs) capacities to strategize around, and participate in, national decision-making processes related to food security. It will improve FOs links to radio, and their recognizing this as a key space for getting their voices heard across huge geographical distances. The project will develop effective linkages between FOs and key decision-making agencies (and radio stations?).

(For reference, here are the objectives and priorities from the call:

The global objective of this Call for Proposals is to increase the participation of key stakeholders indeveloping countries to decision-making processes related to food security and nutrition.The specific objective of this Call for Proposals is to strengthen the capacities of specific groups (farmers', pastoralists’, fishermen’ organisations) to reinforce their participation in policy-making, having an impact on food security and nutrition.

Priority 1: Supporting the poor, vulnerable and marginalised.

The Call for Proposal will support in priority the rural poor and vulnerable. When referring to farmers forinstance, priority will be given to organisations regrouping or clearly representing or addressing the interestsof small-scale farmers. The same reasoning applies for fishermen and also for pastoralists. Priority will begiven to organisations representing or addressing the interests of marginalised populations, suffering fromlimited participation in food security governance.

Priority 2: Looking for territorial coherence and regional dimension

The actions must have national coverage. The call for proposal will support in priority the projects thatclearly justify the territorial coherence or the regional dimension of their proposal.The relevance of the proposed action with the need of the (group of) countries and its coherence andcomplementarity with the priorities of the European Commission and its cooperation programmes/projects inthe selected (groups of) countries will be strongly valued (see evaluation criteria number 1.2).)

• Describe the relevance of the action to any specific subthemes/sectors/areas and any other specific requirements indicated in the guidelines of the call such as partnership, local ownership, etc.

Here we could talk about the relevance of radio as a tool for reaching “vulnerable” people not reached by other means, or who are “marginalised” by distance, ability to read or write, language, social group, religion, gender or age. Also mention how farmers can easily participate in radio, either by helping design the program, being a guest or simply by text-in questions – yet this has rarely been done.

• Describe which particular expected results mentioned in the guidelines of the call will be addressed.

The project will address the expected result: strengthening the capacities of national farmer’s organizations to participate in policy-making and have an impact on food security.

2.2.Relevance to the particular needs and constraints of the target country/countries, region(s) and/or relevant sectors (including synergy with other EC initiatives and avoidance of duplication[k1])

Please provide all the following information:

• Identify clearly the specific pre-project situation in the target country/countries, region(s) and/or sectors (include quantified data analysis where possible).
• Provide a detailed analysis of the problems to be addressed by the action and how they are interrelated at all levels.
• In addressing the point above, refer to any significant plans undertaken at national, regional and/or local level relevant for the action and describe how the action will relate to such plans.
• Where the action is the continuation of a previous action clearly indicate how the proposed action is intended to build on the activities/ results of this previous action; refer to main conclusions and recommendations of evaluations that might have been carried out.
• Where the action is part of a larger programme, clearly explain how it fits or is coordinated with this programme or any other planned project. Specify the potential synergies with other initiatives, in particular from the European Commission.

2.3.Describe and define the target groups and final beneficiaries, their needs and constraints and how the action will address these needs[k2]

Please provide all the following information:

• Include a description of each of the target groups and final beneficiaries (quantified where possible), including selection criteria.
• Identify the needs and constraints of each of the target groups and final beneficiaries.
• Demonstrate the relevance of the proposal to the needs and constraints of the target groups and final beneficiaries.
• Explain any participatory process ensuring participation of target groups and final beneficiaries.

2.4.Particular added-value elements

• Indicate any specific added value elements such as environmental issues, promotion of gender equality and equal opportunities, needs of disabled people, rights of minorities and rights of indigenous people, innovation, use of best practice models, etc.

We should mention that we will draw on experiences with AFRRI, that gender is a cross-cutting consideration in all our work, that radio can bea key tool for overcoming social exclusion, that this three way interaction (FOs, radio and policy-makers) is an innovative proposal, yet grounded in (AFRRI/ARRPA) experience, that we focus in sustainable and farmer led management of natural resources and food security interventions.... etc?

3. Description of the action (max 1 page)

Please provide all the following information[k3]:

• Background to the preparation of the action.
• Describe the objectives of the action.(Elaborate here on the objectives mentioned in the table in sectionII.1 above.)
• Describe the key stakeholder groups, their attitudes towards the action and any consultation undertaken with them.
• Provide brief information on the type of activities foreseen and specify related outputs and results, including a description of linkages/relationships between activity clusters.
• Indicate the broad timeframe for the action and describe any specificfactor that has been taken into account.

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EuropeAid/131792/C/ACT/Multi – Annex A – Grant application form

Part A – Concept NOTE – to be submitted by all applicants

Before sending your CONCEPT NOTE, please check that each of the following componentS IS complete and RESPECTS the following criteria: / To be filled in by the applicant
Title of the Proposal: / Yes / No
PART 1 (ADMINISTRATIVE)
1. The instructions for concept note, published for this call for proposals, have been followed.
2. The Declaration by the applicant has been filled in and has been duly signed and has been sent together with the concept note.
3. The proposal is typed and is in English,French or Spanish.
PART 2 (ELIGIBILITY)
4.The action will be implemented in an eligible country(ies).
5. The duration of the action is between 24 and 60 months (the minimum and maximum allowed).
6. The requested contribution is between 300 000 EUR and 1 500 000 EUR for Lot 1 (the minimum and maximum allowed) and between 1 000 000 EUR and 3 000 000 EUR for Lot 2 (the minimum and maximum allowed).

III. CHECKLIST FOR CONCEPT NOTE

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EuropeAid/131792/C/ACT/Multi – Annex A – Grant application form

Part A – Concept NOTE – to be submitted by all applicants

IV. DECLARATION BY THE APPLICANT FOR CONCEPT NOTE

The applicant, represented by the undersigned being the authorised signatory of the applicant, and, in the context of the present call for proposals, representing any partners in the proposed action, hereby declares that

• the applicant has the sources of financing and professional competence and qualifications specified in Section 2 of the guidelines for applicants;

• the applicant undertakes to comply with the obligations foreseen in the partnership statement of the grant application form and with the principles of good partnership practice;
  
• the applicant is directly responsible for the preparation, management and implementation of the action with its partners (if any) and is not acting as an intermediary;

• the applicant and its partners are not in any of the situations excluding them from participating in contracts which are listed in Section 2.3.3 of the Practical Guide to contract procedures for EU external actions (available from the following Internet address: it is recognised and accepted that if they participate in spite of being in any of these situations, they may be excluded from other procedures in accordance with section 2.3.3 of the Practical Guide;

• the applicant has submitted the supporting documents as stipulated under section 2.4 of the Guidelines for grant Applicants;

• the applicant and each partner (if any) are eligible in accordance with the criteria set out under sections 2.1.1 and 2.1.2 of the guidelines for applicants;

• if recommended to be awarded a grant, the applicant accepts the contractual conditions as laid down in the standard contract annexed to the guidelines for applicants (Annex F to the guidelines for grant applicants);

• the applicant and its partners are aware that, for the purposes of safeguarding the financial interests of the EU, their personal data may be transferred to internal audit services, to the European Court of Auditors, to the Financial Irregularities Panel or to the European Anti-Fraud Office.

Signed on behalf of the applicant

Name
Signature
Position
Date

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EuropeAid/131792/C/ACT/Multi – Annex A – Grant application form