First Solo Team Meeting

DRAFTAGENDA

Goal Team1: “Build Pathways”

First Solo Team Meeting

1:30 p.m., Wednesday, December1, 2010

Criminal Justice Institute, Room 143

(If time targets are met, this agenda can be achieved in 2 hours, with a 10-minute break.)

Note - The 2009-10 goal team agendas and meeting notes are accessible by clicking on the links at the bottom of this page:

2010-11 goal team agendas and meeting notes are accessible at:

I.Welcome and Introductions(10 minutes)

The convener, Jeff Goltz,will ask all present to introduce themselves.See Attachment A(page 4 of this document)for list of this team’s members. Some team members may have missed the October 22 meeting.

II.Review of the Charge to the Goal Teams, Team Principles and Roles

(15 minutes) – CPC Co-chairsSusanKelley, Ed Frameand Jeff Goltz

Jeff will briefly review the charge to the goal teams, and the “four questions” that each team will address.

See Attachment B (p. 5 of this document) for the charge and the questions.

See Attachment L (pp. 70, 75, 79, 82, and 85) for the targets.

See Attachment C(p. 7) for Team Roles.

See Attachment D (p. 8) for Principles.

Susan and Ed will answer any questions about the charge from the CPC, and note that the purpose of this meeting is to complete work remaining to be done before December 17, 2010, as stated in the charge, some of which was completed at the October 22 organizational meeting:

By December 17, 2010:

Develop principles to guide the work of the goal teams.
Review and discuss the goal assigned to the team and its place within the strategic plan.
Review the baseline and target measures established for the goal by the 2009-10 goal teams, and determine a means of obtaining the baseline data by February 4, 2011.
Review the list of departmental objectives entered into the college’s Weave Online system that relate to the team’s goal, providing an overview of some of the work underway to advance the goal.
Review and discuss the eight questions used by the college to develop the situational/needs analysis for the 2008-13 plan. Consider whether these are still the right questions to ask as we review data about our internal and external environment. Make any recommendations the team may have regarding changes to these questions.
Suggest any strategic issues that should be considered by the college related to this goal.

Jeff will lead the team in reviewing and finalizing the principles that will guide their work and the roles they wish to have filled by team members.

III.Review of Notes from October 22 Joint Meeting (10 minutes)

Jeffwill ask the team if any entries need clarified or if anything was missed that should be added to the record.

See theOctober 22 meeting notes(Attachment E on p. 9) and also available at this web site, under the second section of the page:

IV.Review of Strategic Issues(20 minutes)

Jeff willask the team to review the Strategic Issues included in the 2008-13 Strategic Plan, note those that have relevance to the goal, and suggest any strategic issues that have emerged that the team suggests be added, if any.

See Attachment F – Strategic Issues List from 2008-13 Plan, p. 11 of this document.

The team will discuss whether it wishes to update information on the selected/added issues for the purpose of reporting on the issues at the Big Meeting on March 18, using an issue brief format that will be provided to the team.

V.Finalizing the Baseline Data for the Goal (20 minutes)

The team will review the baseline data gathered for goal 1, and discuss whether any additional baseline data may be desirable. If so, someone on the team will agree to obtain the additional data.See Attachment G, p 15.

(The team may wish to take a 10 minute break at this point.)

VI. Developing the List of Major Goal-Related Initiatives and Projects:

(25 minutes)

See Attachments:

H – Template (p. 16),

J- 2009-10 Initiatives List for Goal 1(p. 22),

K- Summary of the 09-10 Goal Team Report (p. 65),

L – Full Team report (p. 68), and

M – Weave Online Report (p. 89).

Also attached is Dr. Shugart’s Goal 1 essay,Attachment I, p. 17, for reference.

There are three tasks:

1. The list of initiatives and projects developed by the 2009-10 Goal Team in February 2010,and the attached report from Weave Online will be reviewed.See Attachment M, p. 89.

2.The team will be asked to identify any missing initiatives that are underway but not on the Fall 2010 Weave report.(Remember that we are aiming for major initiatives and projects – short list rather than an exhaustive list.)

3. The team will decide on a means of gathering current information about initiatives for Goal 1 for the team’s review at its second meeting.

At a later meeting, the team will review the measures that are in place for the goal and the objectives, and whether the list of current project and initiatives is likely to enable the college to make progress toward the goal.The team may propose at that time to adjust the measures or to add initiatives/projects, if the group deems that to be appropriate. Those proposals would be considered at the Big Meeting on March 18.

VII.Review of Assignments and Next Meeting(10 minutes)

Jeff will review the list of assignments.

A meeting date and convener will be agreed upon for the second solo team meeting.

All members will be reminded to hold Friday, March 18, 2011 on their calendars for the Big Meeting.

Attachment A – Goal Team Members – 1

Convener for first solo meeting – Jeff Goltz

Team Roster

Beverlee Andrews
Yvette Aviles
Valerie Burks
Elissa Buxbaum
Tanisha D. Carter
Jeff Cornett
Diane Dalrymple
Daryl Davis
Linda Downing
Kimberly Finley
Bob Gessner
Jeffrey Goltz
Bradley Honious
Sonya Joseph
Maryke Lee
Joe Lynn Look
Adrian Manley
Michele McArdle
Marjorie McKillop
Jessica Morales
Melissa Pedone
Cathy Penfold Navarro
Elizabeth Renn
Lila Rogers
Joyce Romano
Sally Witkamp
Joe Sarrubbo
Bobbie Sartor
Darla Sharpe
Heidi Shugg
David Sutton
Steven Thiesse
Chia Whitehouse
Falecia Williams

Attachment B – Goal Teams Charge

Charge to 2010-11 Goal Teams

In 2010-11, the College Planning Council will convene a Goal Team for each of the four goals in the College Strategic Plan: 1) Build Pathways, 2) Learning Assured, 3) Invest in Each Other, and 4) Partner with the Community.

Each goal team will monitor progress toward a goal, collect and interpret data, monitor related strategic issues, make recommendations to the annual Big Meeting, and prepare an annual report on progress toward the goal.

Each goal team will maintain the College’s “to do” list of the initiatives and projects that are intentionally aligned with each goal. This list of a handful of major projects for each goal will help us to maintain our focus on the actual work being carried out to advance each goal.

The teams will answer four questions:

Looking at our team’s goal and objectives…

1. Are we on track toward the targets set for this goal by the 2009-10 teams?

2. What is currently happening at the college to get us there?

3. What data do we have that help us to measure progress?

4. Will the list of major activities underway continue to“move the needle?” If not, what is missing from the list?

Composition of the Goal Teams

The goals teams, which will be recruited college-wide, will include volunteers from faculty, career service, professional and administrative staff.

The Council will seek to have representation from each campus on each goal team. Also, care will be taken to ensure that those who have responsibility for the work of the goal are represented on each goal team.

Guiding Principles

The teams will utilize principles to guide their work, and will ask one member of the team to call the attention of the team to the extent to which the work is being conducted in keeping with those principles. The teams will develop the principles at a first, joint meeting, set for the afternoon of Friday, October 22. That meeting will include Dr. Shugart who will assist in launching the work of the teams for 2010-11.

Responsibilities of the Goal Teams

The teams will have the following responsibilities, designed to be carried out in four or five meetings between October 2010 and June 2011, with support and assistance provided by the co-chairs of the College Planning Council, Ed Frame and Susan Kelley. The first meeting will be a joint meeting of all four goal teams, set for the afternoon of October 22, 2010.

By December 17, 2010:

Develop principles to guide the work of the goal teams.
Review and discuss the goal assigned to the team and its place within the strategic plan.
Review the baseline and target measures established for the goal by the 2009-10 goal teams, and determine a means of obtaining the baseline data by February 4, 2011.
Review the list of departmental objectives entered into the college’s Weave Online system that relate to the team’s goal, providing an overview of some of the work underway to advance the goal.
Review and discuss the eight questions used by the college to develop the situational/needs analysis for the 2008-13 plan. Consider whether these are still the right questions to ask as we review data about our internal and external environment. Make any recommendations the team may have regarding changes to these questions.
Suggest any strategic issues that should be considered by the college related to this goal.

By February 4, 2011 (this work is anticipated to require one or two meetings in the December – January time frame):

Gather and study the baseline data and any available updates to that data that indicate progress toward the targets set by the 2009-10 goal teams. (Data may be obtained from the office of Institutional Research, the Data Task Force of the College Planning Council, the College Data Team, and/or other sources.)

By March 4, 2011 (this work is anticipated to require one meeting):

Review the original objectives developed for each goal, interpret progress data from 2010-11, review any updates on strategic issues, draft a list of major projects and initiatives that are intentionally aligned with the goal, and make any recommendations regarding the goal that the committee believes may be advisable for consideration at the “Big Meeting” on March 18, 2011. (Team members will participate in the Big Meeting.)

By June 30, 2011 (this work is anticipated to require one meeting):

Prepare an annual report on progress toward the goal, with a focus on the list of major projects and initiatives that are intentionally aligned with the goal, including recommendations on how the College might use what is learned to improve its effectiveness.

Attachment C

Role and Responsibilities of Team Members

Goal Teams

Roles and Responsibilities

Role / Responsibility
Convener / Schedules Goal Team Meetings with members (help with room reservations is available through CPC staff); prepares agenda
Recorder / Records minutes of meetings and distributes to group and CPC staff
Reporter / Reports group progress, findings, etc. to CPC as needed
Seekers / Actively seeks information to answer group questions or needs (could be two or three people in this role)
Questioners / Encourages group to explore multiple scenarios and ideas when addressing data sets and assumptions(could be two or three people in this role)
Principles Monitor / Monitors the group’s adherence to design principles and helps the group through tough conversations by focusing on principles

At the October 22 meeting, Team 1 had the following comments:

Some members served multiple roles and shared roles. Three specific: convener, recorder and reporter. Others shared the roles. Last year the convener was also the reporter. Next round will rely on “data seekers” much more and more than one person will need to serve.

Attachment D – Draft Principles

Base principles from 2009-10 Team Joint Meeting:

- The teams will first address the work to be done to meet the goal, without concern for measurement.

- After identifying the work to be done towards each goal, the teams will recommend what should be measured to determine if we are making progress.

- Everyone’s voice on the team is valued and important. All perspectives are welcomed, both from those who are closest to the work as well as those who observe it from a distance.

Additions by 2009-10 Teams, reviewed at the Joint Meeting on Oct. 22, 2010

Try to format and locate meetings to make them as inclusive as possible and move location so not always meeting in same place.
Build on prior work.
Implement a process to synthesize work, not create laundry lists.
Stay solution oriented and positive.

Continue clarifying purpose.
Keep in mind that planning is a cycle – use feedback to inform current practice.

Okay to dissent, but be respectful.
Open communication – no hidden agenda.
Reach out to other parts of the college.
Think beyond our own roles.
On time, committed, invested in work, active participant.

Team 1 agreed with the principles when it met on October 22, 2010.

Attachment E – Notes from Organizational Meeting – October 22, 2010

Typing Note – Group had three scribes and crossed out objective statements on the sheets.

Goal One: Build Pathways

Coordinator: Joyce Romano

Objective 1.1 – Transition to College

Objective 1.2 – Persistence

Objective 1.3 – Goal Achievement

Objective 1.4 – Economic Development

Objective 1.5 – Access

Roles

Charge

What is the difference in the “to do” list being created and the strategic plans and objectives entered in Weave? Some people thought the Goal Teams were going to put together the “to do” list. Is it? How can a Goal Team do this without the input of the various departments that must carry (answered by Susan)? You will review Goals in Weave and comment. We will judge, are we doing enough.

Principles

OK – maybe add build on prior work, but focus on future. Do not forget to keep a culture of evidence. Also, remember to focus on the experience of the student. “Reach out to their parts of the college and to the other goal teams.”

Added Note

Regarding charge – collecting baseline data deadline?

Roles

AOK

Looks like the charge that worked before so we stick with it.

Principles

Are OK

Summary

Objective 1.1 - Transition to College

Knowing who we partner with?
Most of the data is run just need to know who to contact. Start with IR evidence library of FOE is resource for data collection.
We capture information on public high schools; but it is difficult to get data from private and charter high schools.
DEI will have data to LinC courses.

Objective 1.4 – Economic Development

Will be changed because of the economy. Develop needs of the region and because of new and future Bachelors programs.
Impact to Resource Development because we can’t compete when we don’t offer the programs. i.e., environmental, green, biotech.
Change to all programs – be inclusive.
When we talk about comps – delete summer.
Look at what’s been implemented. Review the summary. See what work still needs to be done.
Rank in terms of meeting the goal.
Need an action plan – effectiveness analysis.
When a new idea is generated; who will develop it and lead it.
Idea needs to be generated and brought to where it needs to go to be developed.
Link to the first year experience and things that are already happening.
Need to include other programs not just Associate of Arts and Associate of Science.

First meeting CJI, December 1, 2010 at 1:30 p.m. – coordinated by Jeff Tursellino.

Yes!

Approved

Objective 1.1 - Transition to College

Work with partners to increase the college – going rate of potential students.

Objective 1.2 – Persistence

Increase the percentage of students who complete key academic courses.

Objective 1.3 - Goal Achievement

Objective 1.3.1Increase the course and program completion rate.

Objective 1.3.2Decrease student withdraw rate.

Attachment F - Strategic Issues List from 2008-13 Plan

Strategic Issues Related to Goal 1 – from the 09-10 team

All page references are to the combined Strategic Issues report that may be found at this web address, under the section labeled Goal Team Reports on Strategic Issues and Initiatives, the first document:

On January 21, the Goal Team selected the following Strategic Issues as listed in the 2008-13 plan as being related to Goal 1, and added one new issue:

Many students from diverse backgrounds do not have equal access to college. Objectives 1.1, 1.4, 1.5 (pathway) Follow up: Adrian Manley

2. Many students whose stated goal is to obtain a certificate or a degree are not successful in reaching critical milestones in their educational plans. Objective 1.2 (goal achievement) Follow up: Joyce Romano

4. The composition of the group that graduates each year does not match the diversity of entering cohorts. Follow up: Daryl Davis

6. While the College does not control all factors that lead to student success, many students fail to complete their courses with a grade of C or better for reasons potentially under the control of the College. Objective 1.3. Follow up: Marjorie McKillop

7. Not all students receive academic support tailored to their needs as they move through the curriculum. Objectives 1.3, 1.5 (support) Follow up: Kimberly Finley

8. The college lacks the human, fiscal, technological, and physical resources to meet all of the current needs of students and all who want to be students. Objective 1.5 (dual enrollment growth & why?) Follow up: Jeff Cornett