FINANCE CLERK - TOWN OF OXFORD
Nature of Work
This is responsible, administrative and accounting work in managing Town finances and maintaining computerized record keeping systems.
Employee is responsible for the performance of complex and varied accounting/clerical assignments involving the application of bookkeeping skills for the complete set of Town accounts.
Work involves extensive use of the Town's computer system and a wide range of accounting and bookkeeping procedures.
All work is performed under the general supervision of the Town Manager with considerable independence of action in accordance with applicable laws and following generally-accepted accounting practices. Work is reviewed through observation, verification, and annual fiscal audit.
Examples of Work (Illustrative Only)
Responsible for a complete chart of accounts that meet the anticipated needs of every fund required in the municipality.
Prepares monthly financial reports which compare actual expenditures and revenues with the budget.
Assists the Town Manager, Department Heads and Committee Chairs with the
gathering of budget information.Attends all meetings associated with the
development, review and approval of the municipal budget.
Prints monthly revenue and expenditure reports and provides to the Town Manager for distribution to the Selectmen.
Maintains general and subsidiary records according to established classifications involving a considerable range of accounting methods.
Posts entries from supporting records. Balances against other records, and all trial balances.
Monitors cash flow and consults with Town Manager on solicitation of tax anticipation loans as necessary.
Oversees cash management and investment of all property and general revenues, and reserve funds.
Supervises preparation of all warrants and preparation of checks for all approved expenditures and recording of payments to proper accounts.
Responsible for monthly balancing procedures for all accounts. Reconciles all Town accounts on a monthly basis.
Supervises the daily handling of receipts from all departments, makes Treasurer's deposit and deposits monies in bank.
Supervises sewer billing and collections.
Maintains office and accounting procedure for auditors.
Responsible for preparing all accounts payable warrants, including preparing checks for all approved expenditures and recording payments to proper accounts.
Responsible for the collection process on "returned checks".
Balances Town checkbook and other accounts.
Prepares all payrolls including all deductions and withholdings and associated reporting for the Town of Oxford. Responsible for all Internal Revenue Services and Maine Revenue Services correspondence and filings.
Maintains vacation and sick leave records for employees and completes year-end accrual report for auditors.
Maintains records of all revenues and expenditures from trust and reserve funds.
Acts as liaison for Insurance Risk Pool, files accident reports and other claims, keeps
insurance files; prepares application forms for Risk Pool renewal.Gathers
information for insurer on claims. Serves as contact person for insurance questions/information.
Acts as liaison with credit card processor. Tracks receipts and posts to applicable account.
Tracks grants and maintains proper accounting records for each grant. Performs related work as required by Town Manager.
Requirements of Work
Thorough knowledge of the principles and practices of governmental accounting, budgeting and funds management.
Considerable knowledge of general bookkeeping procedures, particularly as applied to governmental accounting and computers.
Ability to exercise judgement and initiative in analyzing and evaluating accounting problems and in developing or recommending modifications and improvements in existing account procedures.
Ability to analyze cash flow and investments.
Ability to perform complex accounting work accurately and efficiently.
Knowledge of computers and their operation and the ability to learn to operate Town systems.
Ability to draft accurate reports dealing with the financial status of the Town.
Ability to work courteously with the public and to establish and maintain effective working relationships with Town officials and other employees.
Ability to organize and maintain accurate record keeping systems.
Desirable Experience and Training
Graduation from an accredited two or four year program in accounting or high school graduation and significant practical experience in accounting practices. Any equivalent combination of experience and training.