sTATE OF NEVADA

DEPARTMENT OF HEALTH AND HUMAN SERVICES

DIVISION OF CHILD AND FAMILY SERVICES

4126 Technology Way – 1st Floor

Carson City, Nevada 89706

(775) 684-4400

Request for Proposals

For

Victims of Crime Act (VOCA)

Release date: Friday, July 7, 2017

Deadline for Submission Date and Time:

Friday August 4, 2017 by 5:00 pm

For additional information, please contact:

Kelsey McCann-Navarro, Social Services Program Specialist III

Division of Child and Family Services

4126 Technology Way, 1st Floor

Carson City, NV 89706

Phone: (775) 684-4431

Email:

See Page 8for instructions on submitting proposals.

State of Nevada

Department of Health and Human Services

Division of Child and Family Services

GRANTS MANAGEMENT UNIT

REQUEST FOR PROPOSALS

FEDERAL FISCAL YEAR 2016

Contents Page

Grant Announcement Summary / 3-4
Overview and Priority Areas / 4-5
Eligibility / 5-6
Pre-Application Webinars / 7
Application Instructions / 8-14
Application Submittal / 15
Proposal Review, Awarding and Funding Process / 15-16
Upon Approval of Award / 16-17
Attachment A: Scoring Matrix and Guidelines / 18-22
Attachment B: Eligibility Requirements / 23-30
Attachment C: Notice of Subaward Example / 31
Attachment D: Application Kit / 32-39

STATE OF NEVADA

Department of Health and Human Services

Division of Child and Family Services

Grants Management Unit

Federal Fiscal Year (FFY) 2016

Grant Announcement Summary Information

Program Area: Nevada Division of Child and Family Services (DCFS) Grants Management Unit (GMU)

Grant Title: VOCA: Victims of Crime Act FFY 2016Competitive Grant

Description: The purpose of this funding announcement is to support innovative programming in nonprofit and public agencies that provide direct services to victims of crime. Exampleswould include, but are not limited to: programs to assist the elderly with all types of crime victimization; legal assistance to victims; child advocacy centers; sexual assault victim advocates; data and technology needs that support the delivery of direct services to victims; programs directed to youth, teen, and college age victims; and programs assisting male victims of domestic violence and sexual assault.For a complete description of the populations to be served please refer to Victims PopulationstoBe Served: on pages 24 and 25.In addition, a list of allowable and unallowable costs and activities that can be funded through this RFP can be found on pages 25 through 29.

Opportunity Category: This Request for Proposal (RFP) is for competitive proposals to be funded through the source listed below for State Fiscal Year (SFY) 2018. This RFP implements a funding process that combines application review and grant allocation among funding sources administered by DCFS GMU.

Important Dates:

Application Due Date:Friday August 4, 2017 by 5:00 pm

Project Start Date:September 1, 2017

Project End Date: June 30, 2018

Required Webinars:Thursday July 13, 2017 orThursday July 27, 2017

Award Notification Date:August 2017

Funding Amount: Up to $10,000,000. Funds awarded as a result of this RFP will begin on September 1, 2017 and expire on June 30, 2018. Existing Funds are awarded on a SFY basis and are dependent upon availability of funding, compliance with grant requests and scopes of work (SOW). The SFY starts on July 1st and ends on June 30th of each year. Unused funds from one year will not be automatically carried forward to the next year. Current subrecipients are not guaranteed funding in SFY 19and applicants who receive awards through this RFP are not guaranteed future funding.

This solicitation is being conducted due to ongoing increased federal funding awarded to the State of Nevada after the completion of the last year’s VOCA RFP.

At this time it is not clear if increases to VOCA funding will be maintained at the same level of support; therefore, all projects supported within this solicitation need todemonstrate a realistic plan for sustainability,or be specifically structured as time-limited projectsshouldthis funding be decreased in future award periods. New and current subrecipients are encouraged to propose projects that are innovative and far reaching as we strive to reach underserved populations and geographical regions throughout the State of Nevada.

Match/Cost Sharing Requirement: The minimum local match requirement is 20% of the total VOCA project cost. The match for new or existing VOCA subrecipients that are Native American tribes/organizations located on reservations is 5% (cash or in-kind) of the total VOCA project.

OVERVIEW

The VOCA Formula Grant Program, created under the 1984 Victims of Crime Act, provides federal funding nationwide to support victim assistance and compensation programs, to provide training for diverse professionals who work with victims, to develop projects that enhance victims’ rights and services and to undertake public education and awareness activities on behalf of crime victims.

VOCA is administered at the federal level through the U.S. Department of Justice, Office for Victims of Crime (OVC) which annually awards a grant to each state, the District of Columbia and U.S. Territories. States have sole discretion indetermining which organizations will receive fundsand in what amounts, as long as the recipients meet the requirements of VOCA and the Program Guidelines

The Crime Victims’ Fund is the source of funding for these programs. Millions of dollars are deposited into this fund annually from criminal fines, forfeited bail bonds, penalties, and special assessments collected by U.S. Attorneys' Offices, federal U.S. courts, and the Federal Bureau of Prisons. To date, Crime Victims’ Fund dollars have always come from offenders convicted of federal crimes, not from taxpayers.

The primary purpose of VOCA is to support the provision of services to victims of crime throughout the nation.According to the VOCA Program Guidelines, services are defined as those efforts that (1) respond to the emotional and physical needs of crime victims; (2) assist primary and secondary victims of crime to stabilize their lives after victimization; (3) help victims understand and participate in the criminal justice system; and (4) provide victims of crime with a measure of safety and security. For the purpose of the VOCA crime victim assistance grant program, a crime victim is a person who has suffered physical, sexual, financial, or emotional harm as a result of the commission of a crime. Funding cannot be used for the investigation of crimes, collection of evidence to further the prosecution of crimes or for prevention activities.

PRIORITY AREAS

Under the VOCA Program Guidelines, funding priority is given to programs serving victims of sexual assault, domestic violence, and child abuse. At least 30 percent of each year’s formula grant must be allocated to sexual assault, domestic violence, and child abuse services, 10% for each category. An additional 10% must also be allocated to victims of violent or property crime who are “previously underserved,” which indicates that the particular victim population historically or currently has not had access to or been provided with specialized or adequate services. The underserved victims may include, but are not limited to, victims of federal crimes, survivors of homicide, assault, robbery, economic exploitation and fraud, victims of DUI crashes, adults molested as children, adult/elder abuse, robbery, hate/bias crimes and human trafficking.

EMERGING TRENDS

Applicants who respond to this RFP should be aware that emerging trends in approaches to service delivery, community partnerships, collective impact, data trackingand more may result in eventual adjustments to some aspects of programs and/or processes. During the course of the grant period, applicants who receive funding will be asked to collaborate with the DHHS and other stakeholders in mapping the future of service delivery to victims of crime. Strategies considered may include, but are not necessarily limited to:

  • Identifying and prioritizing service gaps;
  • Determining strategies to enhance data collection and reporting;
  • Strengthening and standardizing output and outcome measures;
  • Ascertaining best practices in client-centered, holistic service delivery; and
  • Evidence-based, Evidence-Informed practices;
  • Building a coordinated network of statewide partnerships;
  • Culturally competent to underserved populations
  • Use technology to Improve victims’ access to information and services.

ELIGIBILITY

All non-profit and public agencies (including state and local governmental agencies, universities and community colleges), can apply if interested in providing services under these funding sources, do not duplicate services provided by another agency in the same geographical locationand are in compliance with grant specific requirements (See ATTACHMENT B for expanded descriptions). Eligible organizations include victim services organizations whose sole mission is to provide direct services to crime victims. These organizations include, but are not limited to the following:

  • Sexual assault and rape treatment centers;
  • Domestic violence programs and shelters;
  • Child abuse programs;
  • Centers for missing children;
  • Mental health services;
  • Other community-based victim coalitions and support organizations;

In addition to victim service organizations whose sole purpose is to serve crime victims, many other public and non-profit organizations have components which offer services to crime victims. These organizations are eligible to receive VOCA funds if the funds are used to expand or enhance the delivery of crime victims’ services. These organizations include, but are not limited to, the following:

  • Criminal Justice Agencies – Law enforcement agencies, prosecutors’ offices, courts, corrections departments, and probation and paroling authorities are eligible to receive VOCA funds to help pay for victims’ services.
  • Religiously-Affiliated Organizations – Organizations receiving VOCA funds must ensure that services are offered to all crime victims without regard to religious affiliation and that the receipt of services is not contingent upon participation in a religious activity or event. Faith-based and community organizations will be considered for awards as are other eligible applicants and if they receive assistance awards, will be treated on an equal basis with all other grantees in the administration of such awards. No eligible applicant or grantee will be discriminated against on the basis of its religious character or affiliation, or religious name. Faith-based and community organizations are required to abide by the same regulations and requirements specifically associated with the program under which they are awarded a grant, as any other agency awarded funding.
  • Hospitals and Emergency Medical Facilities - Organizations must offer crisis counseling, support groups and /or other types of victim services.
  • Others – State and local public agencies such as mental health service organizations, state and/or local public child and adult protective services, state grantees, Native AmericanTribes/Organizations,legal service agencies and programs with a demonstrated history of advocacy on behalf of domestic violence victims and public housing authorities that have components specifically trained to serve crime victims.

Additional Specific Eligibility Requirements

OVC established eligibility criteria that must be met by all organizations that receive VOCA funds. These funds are to be awarded to applicants only for providing services to victims of crime through their staff. Each applicant organization shall meet the requirements as outlined in ATTACHMENT B.

Pre-Application Webinars

Applicants are required to attend at least one of the following Pre-Application Webinars and attendance will be tracked. Applications will be rejected if any applicant fails to attend the Pre-Application Webinar:

  1. Pre-Application VOCA RFP Webinar

Thursday July 13, 2017 9:30AM - 12:00 PM Pacific Standard Time

Please join my meeting from your computer, tablet or smartphone.


Join the conference call.

Call-In Number: 888-363-4735 Participant Passcode: 6438565

Location: 4126 Technology Way, Carson City, NV 89706

  1. Pre-Application VOCA RFP Webinar

Thursday July 27, 2017 1:00 PM - 3:30 PM Pacific Standard Time

Please join my meeting from your computer, tablet or smartphone.


Join the conference call.

Call-In Number: 888-363-4735 Participant Passcode: 6438565

Location: 4126 Technology Way, Carson City, NV 89706

Question and Answer Session

A Question and Answer session will begin the first day of the RFP release and will continue until Wednesday 19, 2017 at 5pm. All questions and answers will be posted on the DCFS website at To submit your questions please e-mail Kelsey McCann-Navarro, Social Services Program Specialist III at .

Application Instructions

The application is available online at the Division of Child and Family Services’ website located at .This application will be available online until the closing deadline.

All eligible applications must be received by5:00 p.m. on the deadline date of

Friday August 4, 2017.

Applications may be mailed or hand-delivered to:

Division of Child & Family Services

4126 Technology Way, 1st Floor

Carson City, NV 89706

Attn: Kelsey McCann-Navarro

  1. Application Checklist

Complete the application checklistin the Application Kit (ATTACHMENT D)identifying items included in the application you are submitting. Be sure to organize the proposal in the order listed on the checklist.

  1. Technical Requirements

Applicants must include all required information at the time the application is submitted to assure that all materials are available for review. Any materials submitted with a previous application will not be considered for the current application. DCFS reserves the right to make or deny an award without requesting further clarification of the proposal received. Therefore, applicants are encouraged to submit proposals which are technically correct and self-explanatory. Late or incomplete applications, applications submitted by organizations not deemed eligible and applications that propose unallowable projects will not be considered for funding.

Applications must follow these technical requirements:

1)Single-spaced, one-inch margins on 8 ½ x 11 inch white paper double-sided.

2)Times New Roman, 12-point font.

3)Name of the applicant agency and page numbers must be clearly indicated in the center of the footer of each page.

4)Submit the original (clearly labeled) and one (1) electronic copy of all application materials.

5)The electronic copy must be attached to the original hard copy and must be either a flash drive.

6)Secure the original and electronic copy in the upper left-hand corner.

7)Respond to each sectionin the order provided.

  1. Project Narrative (25 points)

This section must not exceed 12pages and must address the following:

1)Use the opening paragraph of the narrative to summarize your proposed project. No points will be awarded for the summary.

2)Describe your agency’s approach to direct service delivery and how it meets the needs of the client.

3)Describe the community/communities in which the project that your proposal addresses would be implemented, including location, population and demographic information.

4)Describe the problem within the community / communities you plan to serve.

5)List the other agencies providing similar services and describe why duplication of services is warranted.

6)Clearly state the need for the project, identify the targeted population, and explain how the target population would benefit from the proposed project.

7)Provide data to justify the need.

8)Detail proposed goals, objectives and specific activities.

9)Explain how your agency will ensure that services are accessible to all populations, how the needs of your clients will be assessed, and how services will be individualized.

10)Provide detailed information that demonstrates the organization has experience providing direct services to individuals within the target population.

11)If you are already providing the proposed services in the proposed community / communities, indicate whether there is a waiting list for the proposed servicesand provide the average length of waitand the number of prospective clients on the list.

If you are proposing mini-grants, subcontracts, or sub-awards of any kind, you must:

1)Provide a justification for why your organization should serve as an intermediary between the GMU and the organization(s) providing the service(s).

2)Provide the proposed monitoring schedule and monitoring tool that will be used to ensure subrecipients are in compliance with Federal / State regulations.

3)Explain the procedures in addressing subrecipient issues and ensuring that they complete their corrective action plans.

  1. Program Evaluation (15 points)

This section must not exceed 2 pages and must address the following:

1)Describe how your agency will track client and service data.

2)Describe the measures that you will use to track both outputs and outcomes of your project. Output measures define either the quantity or quality of effort put forth for the project. Outcome measures determine the effect of the service.

a. Be sure to select reasonable outcome measures that will be tracked and will measure theeffectiveness of your proposed services.

b. More outcomes do not necessarily equal quality data. A few representative outcomes that target measurements of effectiveness will provide more than adequate information about your program’s success.

3)Describe how the program will collect and evaluate customer / client satisfaction. Include any satisfaction surveys currently in use.

4)Describe your agency’s capacity to integrate required database utilization into your data collection processes.

  1. Cost Effectiveness of the Project (5 points)

This section must not exceed 2 pages and must address the following:

Describe non-cash resources (other than a grant through the GMU) that will be used to create, sustain, or expand the service. These can include, but are not limited to, in-kind support, staff and volunteer hours (required for VOCA funding), and collaborative efforts with other agencies.

  1. Potential for Ongoing Sustainability of the Project (5 points)

This section must not exceed 1 page and must address the following:

Describe resources or planning that support sustainability, including diverse funding resources, staff commitments, and longevity of the organization.

  1. Description of Services, Scope of Work and Deliverables (15 points)

Complete the enclosed Description of Services, Scope of Work and Deliverables (SOW) Form by stating the goals, objective, activities, timeframe, documentation, and projected services.