during inspection / Corrective Action / Reported to supervisor
Extinguisher/fire hose is available and accessible in hall
Extinguishers are inspected on monthly basis
Fire exits are clear of obstructions
Fire doors are kept closed
Fire exit signs are lit
Items are not stored within 45 cm (18”) clearance or ceiling or obstructing sprinkler heads
Combustible materials stored in assigned storage cabinets or designated areas
Emergency contact numbers are posted on or near telephone
Emergency Code and Lockdown procedure postersare posted in area
First aid kit available
First aid kit checked quarterly
Certificates of first aider current & posted
First aid log sheet available & in use
Physical Space
Ceiling tiles secured in place and free from water damage
Ceiling tiles have not been moved to hang items or attach cables
Ceiling diffusers are unobstructed
Electrical outlets, light switches are in good condition
Walkways are free of obstacles or tripping hazards
Is traffic area wide enough to pass through – 80 cm (32”) main hall – 60 cm (24”) inside office
Cords are anchored or covered
Floor coverings are in good condition
Accessibility features are unobstructed and in working order (ramps are clear, push buttons for automatic door openers are operation, etc.)
Environment
Light levels are adequate – No lights are burnt out, light shades are present
Air quality is adequate
Temperature and humidity are adequate
Air/temperature units are unobstructed
Noise levels are appropriate
Housekeeping in general is good
Security
Employees/visitors wearing ID badges
Visitor log in use
Waste
Adequate waste containers with no obstruction in aisle or hallway
Posted Information / Satisfactory / Unsatisfactory / N/A / Corrected
during inspection / Corrective Action / Reported to supervisor
Health and Safety board is up to date, contains relevant documents as described by FHS Safety Office bulletin board document
Furniture and Office Equipment
Bookshelves and filing cabinets are secured from tipping
Filing cabinets - Drawers/doors closed when not in use
Filing cabinets One drawer of filing cabinet open at a time
Filing cabinets and book shelves are loaded from the bottom
Equipment is free from sharp edges/corners
Materials are safely stored/stacked/piled
Heavier or commonly accessed items are between knuckle and shoulder height. Material stored in cabinets/counters are in a place to avoid over reaching
Free standing partitions are secure and height is within acceptable range to avoid disruption of air flow
Steps stools are available and in good condition if required
Defective equipment properly identified and removed from service
Electrical cords at workstations are secured
Electrical equipment meets CSA or UL standard
Electrical outlets are not overloaded. Power bars are being used correctly – not linked together or extended with extension cords
Electric cords/outlets in good condition
Extension cords are being used correctly? – Not run through walls, across aisles, linked together – Not a permanent source of electrical supply – request an outlet be installed
Ergonomics
Computer monitor is positioned properly
Adjustable keyboard tray/document holder are present
Chair is adjusted to fit the worker at the computer
Manual handling techniques are practiced – dollies and carts are available
Kitchen Area
Is kitchen equipment in good working order?
Electrical appliances are CSA approved
Are microwaves, refrigerators, etc., cleaned regularly to reduce risks of infection and fire?
Kitchen contains a fire extinguisher that is serviceable and accessible?
Coffee makers and kettles are secured and do not pose a scalding hazard.
Are hot water taps appropriately marked?
Electrical outlet near water source is GFI?
WHMIS
Unexpired MSDS sheets are available (if applicable)
Labelling is used as required
Personal Protective Equipment is available if required and staff have been trained to use
Training
Employees aware of emergency procedures/evacuation routes
Staff training being documented locally
FHS Safety OfficeWorkplace Inspection – July 2017Page 2 of 2