Farlingaye High School

FarlingayeHIGH SCHOOL

Headteacher: Dr A Sievewright

Senior HR Administrator

Information for Applicants

November 2017

The staff at Farlingaye High School consists of hard working and friendly individuals who support the work of the school. We work well together as a team, supporting each other through our job roles.

Farlingaye is a thriving Academy of over 1900 students. We are passionate about learning and student achievement and the support staff plays an integral role in the process of improving standards. We are a Teaching School and have been awarded Leading Edge status, which are very exciting developments for the school and which enhance the opportunities that can be offered to both staff and students.

If you feel that Farlingaye is a school where you could make a contribution, we will be delighted to receive your application. Please do not hesitate to contact me to talk about the post further.

Mandy Rozier

Bursar

Senior HR Adminstrator

Farlingaye High School is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share and adhere to this commitment. DBS checks required for all posts.

Job Description

POST:Senior HR Administrator

ALLOWANCE:Grade 5

HOURS:37 hours per week term time plus 3 weeks to cover long term absence until 31st August 2018

ACCOUNTABLE TO:Deputy Headteacher – Staffing

PURPOSE OF THE POST:

To provide a professional and efficient personnel support service all staff and to assist with health and safety issues.

MAIN DUTIES AND RESPONSIBILITIES

RECRUITMENT AND SELECTION

To produce documentation relating to recruitment including the advertisement, the job description and information for applicants
To arrange recruitment advertisements and co-ordinate the recruitment day programme
To send out recruitment packs to candidates and record applicant details when applications are received
To copy and distribute applications to the Headteacher and recruiting managers
To invite successful applicants to interviews and notify unsuccessful applicants that they have not been chosen for interview
To apply for references for interview candidates
To arrange and co-ordinate the interview day including assisting with interviewing as required
To manage all documentation relating to appointments, including DBS checks, Single Central Record
To arrange and carry out the Induction Programme when new employees commence employment.

PERFORMANCE MANAGEMENT

Performance Development Reviews (PDRs)

To co-ordinate the Performance Development Review (PDR) process for staff. This will include:
Producing PDR record forms and issuing to PDR managers
To set a deadline for the completion of the PDR’s with the Headteacher and ensure the PDR managers are aware of the date.
To manage the progress of the process and co-ordinate all PDR forms for the Headteacher to review
To complete any documentation relating to point increases with the Headteacher and ensure that staff are informed and payroll have the correct information.
To conduct PDRs with own staff in accordance with the School’s policy and procedure
Conduct “Return-to-work” interviews after staff absences.

Disciplinary Issues

To provide advice and guidance to managers relating to disciplinary issues in accordance with the School’s policy and procedure
To inform the Headteacher of any disciplinary issues
To undertake disciplinary investigations as required.

Training

To arrange and record training courses in line with the School’s procedure
To ensure that staff are aware of training courses they are due to attend and that they have any relevant documentation
To ensure that staff are aware when staff are absent on training courses

PERSONNEL DATA

To accurately maintain the support staff data on SIMs and EPM Portal
To produce reports as required from SIMS
To produce reports as required relating to staff data
To maintain and update the School’s Single Central Record, ensuring all documents are copied and information is up-to-date.
Keep accurate records of staff absence

LINE MANAGEMENT

To supervise and lead administration staff in Reception and the School Office Administrators
To plan and co-ordinate their activities and ensure roles are covered during absence
To carry out Performance Management Reviews
To address any minor disciplinary and/or grievance issues
To ensure that the services provided by each area fully meet the requirements of the school and to introduce new working patterns and practices when required

HEALTH AND SAFETY

To work in conjunction with the Premises Manager to ensure that Health and Safety requirements are met. This will include carrying out Risk Assessments and communicating health and safety issues to staff as required.

OTHER

To recommend suggestions for improvements to the Headteacher and Senior Leadership team
To handle employee relations issues which may sometimes be sensitive with tact and diplomacy and raise awareness of serious issues to the Headteacher and/or a member of the Senior Leadership Team
Authorise overtime and casual hour payment to support staff, ensuring entries are correct and sent to EPM by the deadlines. Liaise with EPM and staff to iron out any queries on payment, chasing non-payment, updating bank details etc.

This job description sets out the main duties associated with the stated purpose of the post. It is assumed that other duties of a similar level/nature undertaken are not excluded because they are not itemised.

The duties of this post could vary from time to time as a result of new legislation, changes in technology or policy changes. When necessary, appropriate training will be given to enable the post holder to undertake new/varied work.

GENERAL

The Senior HR Administrator is expected to conduct themselves in a highly professional but approachable manner, setting the standard to their subordinates.

The Senior HR Administrator may delegate certain tasks to other members of staff to ensure that their job requirements are met, whilst maintaining full responsibility for the outcomes and achievements.

PERSON SPECIFICATION:

The person specification shows the abilities and skills you will need to carry out the duties in the job description. Short-listing is carried out on the basis of how well you meet the requirements of the person specification. You must complete your statement of suitability by answering the points listed in the person specification below. You should mention any experience you have had which shows how you meet these requirements. If you are selected for interview you may be asked to undertake practical tests to cover the skills and abilities shown below.

Essential / Desirable
Qualifications and Experience / Hold recognised training/qualifications associated with Human Resource Management
The ability to understand and apply regulations in accordance with Employment Law
Staff management experience / Significant experience or skills in managing the personnel administration of a large institution.
Knowledge of School HR and contract arrangements
CIPD Qualified
Ability/skills/ knowledge / GCSE grade C or above (or equivalent)in Maths and English
Good communication skills, both written and spoken.
Good IT skills, report-writing.
Ability to gather information, analyse data and problem solve.
Ability to manage own time effectively and demonstrate initiative, including establishing priorities
Ability to prioritise and manage workflow whilst maintaining a flexible approach to respond to urgent requests
Ability to manage people directly and indirectly, carrying out performance reviews.
Ability to adapt to changing and conflicting demands
Ability to be flexible and work as part of a team or individually as required
Ability to adhere to the school’s policies and procedures and most importantly the equal opportunities policy, child protection policy and all health & Safety related policies.
Ability to comply with Health & Safety regulations to ensure all duties are carried out safely. / A Levels or higher, qualifications
RSA Typing or equivalent

CRITERIA:

The successful candidate will be able to demonstrate they can be exceptionally well organised with excellent communication skills, able to work well under pressure and to cope with high volumes of work at key times in the school calendar. They will be expected to have a flexible, positive approach, have good team-management skills, and undertake a wide-ranging remit.

APPLICATION PROCESS:

If you are interested in this post, please return your application form to the school as soon as possible but by noon on30th November 2017 at the latest. You should also include a written letter of application to the Headteacher. If you require any further information, please contact Mandy Rozier Bursar at the school.

The successful candidate will have to meet the requirements of the person specification in order to be offered the post and will be subject to an enhanced DBS check. This Academy is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment. Enhanced DBS checks are required for all posts.

CHILD PROTECTION POLICY

At all times the Headteacher and governing body will ensure that safe recruitment practices are followed. At Farlingaye High School we require evidence of identity and original academic certificates. We do not accept testimonials and insist on taking up references prior to interview. We will question the contents of application forms during the interview if we are unclear about them, we will undertake enhanced Disclosure & Barring Checks (DBS) and use any other means of ensuring we are recruiting and selecting the most suitable people to work with our children.

INTERVIEW PROCESS

Interviews will be held on Thursday 7th December from 9.30am .

The purpose of the interview is to assess your suitability for the above post and give both the panel and yourself an opportunity to gain further information before making a successful appointment. It is also an opportunity to seek clarification on information which you have provided on the application form and accompanying information. The interview will assess your suitability to work with children and will include questions relating to safeguarding and promoting the welfare of children.

Please note that current or previous employers will be contacted as part of the verification process. We require two work-related referees to be listed on your application form and we will contact those referees before shortlisting.