FAI Ballooning CommissionEvent sanction information
Updated January 25,2008
Event Title & Sub-Title / 2008 Tochigi Hot Air Balloon International Championship2008 Hot Air Balloon HONDA Grand Prix Final round
Event location
/ Utsunomiya-city, Haga Town and Motegi town, Tochigi Prefecture.Event dates / From 19th November 2008 to 24th November 2008
Document submitted by: / Japan Aeronautic Association
Document submitted to: / FAI / CIA EPAS
Document submitted on: / 26th December 2007
CIA PROCEDURES
FAI Sub-class / AX
FAI Event Category
Category One International Sporting Event
Organising NAC / Japan Aeronautic Association
Organising NAC’s CIA delegate / Saburo ICHIYOSHI
NAC letter of approval / To follow
Event Logo submitted & approved / To follow
FAI authority shown / Rules, logo, official documents
FAI Organiser Agreement signed / Prior to the CIA Plenary Meeting in March 2008 in Saltzburg
CIA sanction fee / Amount. CHF1,000
CIA sanction fee paid / date:
CIA event deposit paid / Amount. CHF5,000 paid
CIA event deposit returned / date:
Event Rules received / date:
Courtesy Invitations received / date:
Event Personnel approved / date:
CIA sanction approved / date:
CIA Event Adviser
ORGANISATION DETAILS
Organising Body / TochigiHot Air Balloon Championship Organization, jointly operated by the Hot Air Balloon Grand Prix Organization.Organiser’s previous event organisation experience / Previous 10 events and 2006 World Championship
Official mailing address / Postal: 189-0022
4-20-2, Noguchi-cho, Higashimurayama-shi, Tokyo, JAPAN
Phone: +81 42 394 9078
Fax: +81 42-394-9540
Email:
Official website / later
Event President / General Manager
Name, Phone & Email address
(add CV) / Event President: Kozo MACHIDA
General Manager: Hiromori SOEJIMA (E-mail: )
PR Officer
Name, Phone & Email address / Koji Ota (Email:)
Media Officer
Name, Phone & Email address / Koji Ota (Email:)
Opening Ceremony
/ Utsunomiya or Motegi. 19th / 20th November 2008Closing Ceremony / Prize-giving
/ Utsunomiya or Motegi. Monday 24th November 2008Event Prizes offered
/ 1,500,000yen for 1st place 1,000,000yen for 2nd500,000yen for 3rd 200,000yen for 4th 150,000yen for 5th
100,000yen for 6th to 10th
LOCATION DETAILS
Country admission conditions / Visa may be required for some nationalityPreferred place of entry / New TokyoInternationalAirport (Narita)
Closest major cities
directions & distances / Utsunomiya --- 130km NW from Narita and 130km NE from Tokyo
Local language / Japanese
Location description & characteristics / Motegi area has some hills, but their heights are less than 300 meters. The southern part of flight area has many spaces for landing and target areas. We are planning to have flights of going to south-east or south or south-west.
Utsunomiya area has many spaces for landing and target areas. It’s almost flat.
Airspace structure & limitations / We will use 6,000 ft maximum. We will consult with the Hyakuri Air Base of Japan Air Self Defense Force during the event. That Base is located more than 50 km south from Motegi.
Driving particularities / None
Road network and infrastructure / Very good
Meteorological characteristics / Temperature at Utsunomiya and Motegi in late November 10 - 15 C at high and 3 - 10 C at low. Surface winds are usually less than 10 kt and upper winds at 3000 ft are usually less than 20 kt, except typical winter monsoon pattern.
Venue description & characteristics / The Competition Office will be at the facility of Haga Town. (Between Utsunomiya-city and Motegi town).
Competition flights will be scheduled 50km (west-east) x 50km around Utsunomiya and Motegi Town.
Main Launch Site will be at the Dojojuku, Utsunomiya-city, Tochigi Prefecture,
Remarks:
Competition Flights will be from morning of 20th to morning of 24th November 2008.
(Tentative)
19th: Official practice flight
Check-in for competitors and observers (at Haga) 0900 - 1200
General Briefing and Observer Briefing (at Haga) 1300 -1500
20th:Competition flight (AM, at Motegi)
Competition flight (PM, at Haga)
21st:Competition flight (AM, at Motegi)
Competition flight (PM, at Haga)
22nd: Competition flight (AM, at Utsunomiya)
Competition flight (PM, at Haga)
Night Glow (at Motegi)
23rd: Competition flight (AM, PM at Utsunomiya)
Night Glow (at Utsunomiya)
24th: Competition flight (AM, at Utsunomiya)
Sayonara party, Awards ceremony 1800 –
All task briefings will be at Haga.
EVENT PERSONNEL
Competition director(add CV) / Les Purfield (GBR)
Competition deputy director
(add CV) / Debbie Spaeth (USA) + Hiromori Soejima (JPN)
Safety officer
(add CV) / Hans Akerstedt (SWE)
Stewards
(add CV) / Tom Sheppard (USA) + Garry Lockyer (CAN)
Proposed Jury members
(name at least 6) / 1. Alan Blount(USA) 2. Sandor Hidas (HUN)
3. Danny Galbraith (AUS)4. Mako Oiwa (JPN)
5. Tomasz Kuchcinski (POL)
Chief scorer
(add CV) / Steve Ireland (AUS)
Chief de-briefer
(add CV) / Brenda Howard (GBR)
Chief observer
(add CV) / Hiromi Furukawa (JPN)
Technical support officer / Kazumasa Hara (JPN)
Scoring program to be used?
/ eKLIPSTravel & accommodation arrangements for officials
/ Competition officials, including Event Director, Jury members, Steward(s) and Safety Officer(s), are invited from many parts of the world. Officials will be offered hotel room during the event, meal tickets and travel allowance. And each two or three officials will be allocated one rent-a-car. They will be invited to the Awards Ceremony and other parties.Travel & accommodation arrangements for observers
/ We will invite approximately 30 international observers and 15 Japanese observers; total number of observers will be 45. But these figures depend on the number of competitors entered. We would like to ask the Chief Observer of each country to assist us. Those Observers will be offered hotel room during the event, meal tickets and travel allowance. They will be invited to the Awards Ceremony and some other parties.Insurance provided / TBA
FAI hold-harmless clause included / YES
The organisers will respect the FAI Environmental Code of Ethics / YES
PARTICIPATION DETAILS
Special travel arrangements and assistance / We will prepare 150,000 Japanese Yen each for 20 foreign competitors.
Equipment rental services / On Request
Additional crew available / One for each team if requested
Rent-A-Car assistance / On Request
Accommodation assistance and assistance / On Request
Remarks:
Maximum number of entrants / We expect 20-30 competitors of the HONDA Grand Prix and 20 competitors from abroad.
Number of eligible NACs / All FAI Members
Equal number of competitors / NAC / Not Applicable
Start of invitation process / 1st April 2008
1st round entry closing date / 30thJune 2008
2nd round entry closing date / Not applicable
Additional invitations procedure / None
Eligibility conditions / 50 hours PIC and 1 year as PIC
Registration methods and details / (mail, Fax, Email, online)
Mail, Fax or Email
Entry fee / Competitors -Japanese Yen30,000. (about € 192.)
Fiesta flyers -Japanese Yen100,000. (about € 641.)
Fuel for balloons during the event will be provided. Other necessary information for flights, including maps, will be provided, too.
Entry fee method of payment and details / TBA
Insurance requirements / A competitor is responsible to cover a minimum of 200 million yen for third parties. Generally speaking, insurance, which we sell, is much cheaper than other areas. The cost will be approximately 6,000 yen for fourteen days.
If a competitor wish to fly with an observer during competition, he shall have insurance for his observer under conditions that the organizer decides.
We require a pilot that wishes to fly with an observer during the competition, to have insurance for the observer. If your balloon does not have it, you may purchase it 3,500- yen during the week. If you fly without an observer at all times, you don't need to purchase it.
Insurance for observer on board:
AmountBodily Injury Limit 15 million yen
In Hospital per day 10,000 yen
Official language / English and Japanese
Protest fee / 100 EUR or equivalent in local currency
Equipment limitations / None
Special safety requirements
General Briefing place, date & time / Utsunomiya or Haga . Wednesday 19th November 2008 at 1300
Last competition flight, date & time / Monday 24th November 2008 at 0600
Competition map details / To be published
Landowner restrictions / There are many golf courses and those will have minimum altitude restrictions. Two ostrich farms exist and will be declared as a red PZ’s.
Remarks:
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