Faculty of Education
Job Description
Job Title: Partnership/Pathway Administrator
Grade: 3
Job Family: Administrative
Work base: University Centre Peterborough (UCP)
Hours of Work: Part time, 18.5 hours per week
Responsible to: Executive Director UCP
Responsible for: No direct line management
Relationships and Contacts: Anglia Ruskin University and University Centre Peterborough staff
Students
Peterborough Regional College staff
Partner schools
External examiners
External bodies
Members of the public
Job Purpose: To provide administrative support to the Initial Teacher Training programme.
Principal Accountabilities:
1. Deal with enquiries in an efficient and effective manner, whether face to face, by telephone or correspondence (letter, email, memo), or by referring to another member of staff where appropriate.
2. Maintain accurate and secure student records, whether electronically or in paper form.
3. Assist in the administration of recruitment, admission and induction events and procedures.
4. Produce documentation relating to the Schools’ Partnership to agreed deadlines and standards.
5. Produce accurate correspondence with students.
6. Service meetings, including the preparation and distribution of agendas, minutes and other supporting documentation, booking rooms and catering, as appropriate.
7. Assist in the planning and running of interviews for Initial Teacher Training programmes, Mentor Training and other events involving partner schools.
8. Responsible for the student/school placement match-up process and generation of relevant documentation to students and schools facilitate this.
9. Compile and provide to finance details of payments to be made to placement schools and Associate Tutors.
10. Service other committees and groups as required by UCP or the Faculty.
11. Assist in the monitoring and recording of student attendance in placement schools and provide follow up correspondence.
12. Assist in the allocation, recording and distribution of materials to students as required by external professional bodies.
13. Become fully conversant with our University’s IT and administrative systems, following appropriate and continued training.
14. Have a good understanding of and be able to input, retrieve and interpret information from the student database, following appropriate and continued training.
15. Ensure effective communication with students, staff in the Faculty and other Support Services, partner schools, LEAs and external bodies, using all available University systems.
16. Have a broad understanding of the University, its procedures, rules and regulations.
17. Be personally aware and operate within the constraints of the Data Protection Act, within the limitations of your own responsibility.
18. Provide cover and support during staff leave or during peak periods.
19. Undertake staff development and training as required
20. Such other duties temporarily or on a continuing basis, as may reasonably be required, commensurate with your grade.
This is a description of the job as it is presently constituted. It is normal practice to review periodically job descriptions to ensure that they are relevant to the job currently being performed, and to incorporate any changes which have occurred or are being proposed. The review process is carried out jointly by manager and employee and you are therefore expected to participate fully in such discussions. In all cases, it is our aim to reach agreement to reasonable changes, but where it is not possible to reach agreement we reserve the right to make reasonable changes to your job description which are commensurate with your grade after consultation with you.
August 2009
Faculty of Education
Partnership/Pathway Administrator
Person Specification
ESSENTIAL
/DESIRABLE
EDUCATION/QUALIFICATIONS
· Two A Levels in relevant subjects or equivalent / · DegreeEXPERIENCE
· Previous administrative experience/ · Experience in student related/public service administration
KNOWLEDGE
· IT literate with a sound knowledge of Microsoft Office applications· Good organisational and administrative skills
· Excellent communication skills
· Ability to prioritise, multi-task and problem
solve
· Work to a high standard of accuracy
· Manage own workload and meet agreed deadlines
· Excellent customer service skills / · Knowledge of databases
· Familiar with data protection principles
PERSONAL QUALITIES
· Understanding of the confidential nature of
the work
· Ability to work in a pressured environment.
· Ability to adapt to changing circumstances
· Team player
· Self-motivated
· Pro-active
· Conscientious
OTHER
· Committed to equality and diversity· Willing to undertake projects/tasks outside
of remit
· Willing to undertake staff development
· Willing to undertake occasional travel between sites / · Deputise for other members of staff
August 2009
Faculty of Education
Partnership/Pathway Administrator
Conditions of Service
The terms and conditions of employment are the responsibility of the Board of Governors.
These details are for broad information only and must not be taken as a complete or authoritative statement. In no way do they constitute a contract of employment.
(a) Salary
Grade 3, £19,645 - £22,765 per annum pro-rata paid monthly in arrears by credit transfer. Commencing salary will be determined according to qualifications and experience.
(b) Hours and Time of Duty
The normal hours of work are 18.5 hours per week (Monday to Friday) at times as agreed with the Head of Department. If the nature of the work so requires, the jobholder may from time to time be required to attend meetings or do other work outside normal hours. Remuneration for overtime may be payable.
(c) Holiday
The holiday year runs from 1 September to 31 August. In addition to the Statutory
Bank Holidays, local discretionary holidays, and days when we are closed in the interests of efficiency, annual holiday entitlement will be 24 days. If employment commences part way through the holiday year, entitlement will accrue on a pro rata basis for each complete calendar month. Holiday entitlements for part-time staff will be calculated according to the number of days and/or hours worked.
(d) Medical
Unless otherwise stated, the appointment will be subject to medical clearance.
(e) Pension
The jobholder will be eligible to join the Local Government Pension Scheme.
(f) Normal Retirement Age
We operate a retirement age of 65.
(g) Probationary Period
The first 6 months of the appointment will be a probationary period during which your
suitability for the position to which you have been appointed will be assessed. We reserve the right to extend your probationary period if, in its opinion,
circumstances so require.
(h) Date of Appointment
The position is available immediately once all conditions have been met.
(i) Closing date
The closing date for this job is 04 September 2009 (12 noon).