Facility Report *

FACILITY REPORT *

[Name of the institution]

[Address]

1. GENERAL INFORMATION
Exhibition:
Curators:
Mailing address:
Street address:
Shipping address:
Telephone number:
Telefax number:
E-mail address:
Administrative support:
2. BUILDING CONSTRUCTION AND CONFIGURATION
General
1. What type of building materials were used for your main building and any additions?
Exterior walls:
Interior walls:
Floors:
Ceilings:
Structural supports:
2. Date original building and subsequent additions completed:
3. Is the structure free-standing?
4. Are you undergoing renovation at this time?
5. Do you anticipate any major construction projects within the next year?
6. How many floors does your building contain?
If more than one floor, indicate mode of access between levels:
Exhibition space
7. Indicate the lay-out of your exhibition area:
8. What is the load capacity of the exhibition area floors?
9. Are any spaces used for temporary exhibitions located in such no public activity areas as lobbies. lounges, hallways, libraries, cafes, classrooms, etc.?
10. Are the exhibition areas used only for viewing?
11. Are there any water fixtures or accessories such as plumbing pipes in the temporary exhibition areas?
12. Do you have a modular wall partition, or panel system?
13. Is eating and drinking ever permitted in:
exhibition galleries?
exhibition storage?
receiving area?
exhibition preparation area?
Shipping and receiving
14. Do you have:
shipping/receiving door
raised loading door
dock leveler
forklift
hydraulic lift
crane
ramp
scaffolding
other
15. What is the maximum size crane your shipping/receiving door can accommodate?
16. What are your normal receiving hours?
17. Can you accommodate a delivery at times other than during these hours?
18. Is your loading area:
sheltered
enclosed
19. Describe security precautions taken in your loading area: log book, security guards, staff, police (if necessary) + badges for authorized personnel and visitors (couriers)
20. Do you have a receiving area separate from the loading area?
21. How is access to the receiving area controlled?
22. Where do you usually unpack/repack/prepare objects for exhibition?
23. Where do you usually store loaded objects before they are installed?
24. Do you have a freight elevator?
Interior dimensions:
Ceiling H:
load capacity:
Storage room
25. Do you have a secured storage area for objects?
Interior dimensions:
Dimensions of door:
Is it locked?
Is it alarmed?
Is it climate-controlled?
How is access controlled?
26. Do you have protection against fire in your objects storage area?
27. Do you have a highly secured storage area for precious small objects?
If yes, describe:
28. Where do you store empty crates?
3. ENVIRONMENT
Cooling - Heating and air conditioning – Humidity – Lighting
1. Indicate the type and location of your environment control system:
Centralized 24-hour temperature control system:
throughout the building:
only in exhibition gallery:
only in exhibition storage:
Centralized 24-hour humidity control system:
throughout the building:
only in exhibition gallery:
only in exhibition storage:
Centralized 24-hour filtered air:
throughout the building:
only in exhibition gallery:
only in exhibition storage:
2. Describe cooling system:
In exhibition gallery:
type:
manufacturer:
year installed:
In exhibition storage:
type:
manufacturer:
year installed:
3. Describe heating system (i.e. convection, forced air, solar):
In temporary exhibition gallery:
type:
manufacturer:
year installed:
In exhibition storage:
type:
manufacturer:
year installed:
4. Describe humidity control equipment:
In exhibition gallery:
type:
manufacturer :
year installed:
5. Are environmental control systems in operation 24 hours a day?
6. How often are the environmental control systems monitored?
7. What are the temperature and relative humidity ranges in your:
a) Exhibition galleries:
in spring/summer
temperature:
% relative humidity: / in fall/winter
temperature:
% relative humidity:
b) Exhibition storage:
in spring/summer
temperature:
% relative humidity: / in fall/winter
temperature:
% relative humidity:
8. What is the maximum variation within a 24-hours period in your:
a) Exhibition galleries:
in spring/summer
temperature:
% relative humidity: / in fall/winter
temperature:
% relative humidity:
b) Exhibition storage:
in spring/summer
temperature:
% relative humidity: / in fall/winter
temperature:
% relative humidity:
9. Is a record of the variations in temperature and relative humidity kept?
10. Do you have the ability to re-adjust your temperature and relative humidity levels to meet the needs of different types of objects?
11. How many of each of the following do you have available?
hygrometers:
how often are they calibrated?
12. Do you monitor and record temperature and relative humidity levels on a regular basis in:
exhibition galleries?
exhibition storage areas?
display cases containing environment sensitive material?
If yes, by what means?
Indicate frequency:
Who is responsible for monitoring these levels?
13. Are the exhibition galleries individually thermostatically controlled?
14. Are the exhibition storage areas individually thermostatically controlled?
15. Is your institution capable of building display cases [vitrines] for environmental purposes upon request?
16. Are display cases equipped with dust filters?
17. Are objects ever positioned over or near heating, air conditioning, or humidification vent or units?
18. Do exterior doors open directly into your exhibition space?
19. Do exterior windows open directly into your exhibition space?
20. What type of lighting do you utilize in the exhibition galleries?
21. Do you have a light meter?
22. Are display cases ever internally lit?
If yes, what type of lighting is used in the display cases?
23. Are objects in display cases safeguarded against UV?
4. FIRE PROTECTION
1. Indicate the most appropriate description of your building:
2. Is the entire building protected by a fire and/or smoke detection/alarm system?
If yes, indicate manufacturer:
3. Are your institution's fire detection/alarm systems listed by [Underwriters Laboratories] and your detectors installed according to [Underwriters Laboratories] specifications?
4. Are all emergency exit doors equipped with alarms?
If yes, indicate type:
5. How often are the systems checked?
By whom?
6. How is the fire/smoke gas/water detection/alarm system activated?
Self-activated smoke and gas detection:
Manual pull stations:
7. Who does your fire alarm system alert?
8. How frequently does your local fire code require inspection testing of portable fire extinguishers?
9. In what area and under what conditions is smoking allowed in your building?
10. How far is your institution from the local fire station?
11. Is your local fire station manned 24-hours a day?
12. How long does it take the fire department to arrive at your facility in response to an alarm?
5. SECURITY
Guards and access
1. Do you have 24-hours human guard security?
(as opposed to periods of electronic-only surveillance)?
2. What type of security personnel does your institution utilize?
3. Do you have a trained security supervisor in charge at all time?
4. Are your security personnel specially trained for your facility?
If yes, briefly explain the extent and duration of their training:
5. Are your guards:
armed?
radio equipped?
phone equipped?
6. Do you complete police checks on guards prior to hiring?
7. Indicate the number of guards normally on duty:
Building patrolling:
during public hours (day/evening):
when closed to the public, but open to staff:
during closed hours (night):
Exhibition galleries patrolling:
during public hours (day/evening):
when closed to the public, but open to staff:
during closed hours (night):
8. How many galleries are assigned to each guard?
9. Is a guard assigned during installation and deinstallation?
l0. How often are exhibition galleries checked when closed?
By whom?
11. How often are "checklist" checks made of the objects in exhibitions?
Who is responsible for these checks?
12. Are security personnel stationed at all entrances and exits to the buildings during opening hours?
13. Is every object entering or leaving the building signed in and out by security personnel?
14. Are the contents of bags, briefcases, etc. checked upon exiting?
15. Do your staff (paid and volunteer) and special guests wear identifying badges when in non-public areas of your building?
16. Do you have an emergency/disaster plan?
If yes, how frequently is the staff trained regarding this plan?
Physical and electronic system
17. Do you have an electronic security alarm system in operation throughout the building?
18. What types of detection equipment are in operation?
19. Is your institution's security system listed by [Underwriters laboratories]?
20. Who does your electronic system alert?
21. Do exterior doors open directly into exhibition area?
22. Are there windows in the exhibition galleries?
If yes, what type of physical security?
23. How often is your security system tested?
Who undertakes these tests?
24. Are tests conducted to determine the adequacy and promptness of human response to alarm signals?
If yes, how frequently?
25. Are records kept of all alarm signals received, including time, date, location, action taken and cause of alarm? Who is responsible for keeping these records?
26. Are glass or acrylic glass cases available to protect fragile. small or extremely valuable objects?
If yes, indicate all appropriate.
6. HANDLING AND PACKING
1. Do you have personnel available for loading and unloading?
If yes, how many?
2. Do you have staff specially trained to pack and unpack objects?
If yes, how many?
3. Are written incoming and outgoing condition reports made on all objects?
If yes, by whom?
4. Do you have the ability to build crates in-house?
5. Is matting and framing carried out on your premises?
6. Is matting and framing carried out by your staff?
7. For the movement of objects, which companies (either air or ground) have given consistently good and conscientious service to your institution?
Other
Volunteers:
Do volunteers or interns handle borrowed objects?
Are volunteers or interns responsible for gallery security?

* based on the AAM Standard Facility Report

Keizerslaan 4 - B-1000 Brussel

Boulevard de l’Empereur 4 - B-1000 Bruxelles