FACILITATION PLANNER

UNIT STANDARD: / DURATION:
DESCRIPTION:
NQF LEVEL: / CREDITS:
Purpose: / Entry Level: / Special Instructions:
Equiment: / Stationary: / Venue Preparation:
Action / Responsible Party / Timeframe (By when) / Status
Number of Learners
Pack supplies | Stationary | Manuals
Venue Confirmation | Set-up room | Layout
Prepare flip charts | Equipment Setup
Administration | Assessments
Return of equipment | Stationary
DAY PLANNER: / DAY 1
TIME / AGENDA | ITEM / PROCESS NOTES | OUTPUTS / MATERIALS | REFERENCE
08h00 / Adminitration / -Attedance Register. / Attendance Register
08h30 / 1)Opening / Purpose: To enlighten, excite, empower, and engage the participants.
Techniques, Tools, and Instructions:
Open with Energy
Review Session Purpose (enlighten)
Scope of involvement(empower)
Housekeeping Information
Review the Organizing Tools
  • Ground Rules (engage)
  • Consensus
  • Parking Boards
Review the Agenda
Gather Personal Objectives(engage)
Output: Informed, excited, empowered and engaged participants. / Prepared flip charts:
  • Purpose
  • Agenda
  • Parking Lot
  • Action Items
  • Decisions
  • Ground Rules
Post-it Notes
Marker pens
09h00 / 2)Agenda Item/Background Question / Purpose:
Techniques, Tools, and Instructions:
Output:
Activities:
BREAK – TEA TIME
10h30 / 3)Agenda Item/ Background Question / Purpose:
Techniques, Tools, and Instructions:
Output:
Activities:
BREAK – LUNCH TIME
4)Agenda Item/ Background Question / Purpose:
Techniques, Tools, and Instructions:
Output:
Activities:
BREAK – TEA TIME
5)Close the session / Purpose: Close with Action
Techniques, Tools, and Instructions:
Output:
Activities : Instructions on homework or activiaties
Review Session Purpose
Walk the Walls
  • Process Personal Objectives
  • Process the Parking Lot
  • Review Decisions
Identify the Next Steps – Listing
Conduct Communication Planning - Listing
Evaluate the Session
Summary Consensus on decisions, action plan for next steps, communication plan, session evaluation / Flip Charts from opening:
  • Purpose
  • Agenda
  • Parking Lot
  • Action Items
  • Decisions
  • Ground Rules
New Flip Charts:
  • Communication Plan
  • Evaluation
Post-It Notes
DAY PLANNER: / DAY 2
TIME / AGENDA | ITEM / PROCESS NOTES | OUTPUTS / MATERIALS | REFERENCE
08h00 / Adminitration / -Confirming attendees. / Attendance Register
08h30 / 1)Opening / Review: Review of previous days learning and activities (homework).
Questions:Address any question on learning completed.
Focus: Directing focus on the days activities and learning activities.
09h00 / 2)Agenda Item/Background Question / Purpose:
Techniques, Tools, and Instructions:
Output:
Activities:
BREAK – TEA TIME
10h30 / 3)Agenda Item/ Background Question / Purpose:
Techniques, Tools, and Instructions:
Output:
Activities:
BREAK – LUNCH TIME
4)Agenda Item/ Background Question / Purpose:
Techniques, Tools, and Instructions:
Output:
Activities:
BREAK – TEA TIME
5)Close the session / Purpose: Close with Action
Techniques, Tools, and Instructions:
Output:
Activities:
Assessment:
Review Session Purpose
Walk the Walls
  • Process Personal Objectives
  • Process the Parking Lot
  • Review Decisions
Identify the Next Steps – Listing
Conduct Communication Planning - Listing
Evaluate the Session
Summary: Consensus on decisions, action plan for next steps, communication plan, session evaluation / Flip Charts from opening:
  • Purpose
  • Agenda
  • Parking Lot
  • Action Items
  • Decisions
  • Ground Rules
New Flip Charts:
  • Communication Plan
  • Evaluation
Post-It Notes