Ezlabor Instructions

EZLabor Instructions

Login Issues

If you forget your password to EZLabor you need to immediately contact the Payroll Department to get the password reset and/or to get access rights restored (651-264-1008). If nobody is available, please leave your name and the number where you can be reached.

If you are prompted to enter a client name before logging in, the client name is ZumbroHouse.

Department

When transferring in you will need to change the department for which you are working. This allows the accounting department to allocate funds to each department/house. HOME is a nonexistent department so you will need to change this to whatever house you are working. If you are doing training such as EIS, CPR/First Aid, etc, you will choose 04-Training as the department.

If you are asked to work at a different location immediately following your time at one house, you may “transfer” to the other house once you arrive rather than “clock out” and then “transfer” in again. For instance, if you are working at Morris Park from 2-9pm and are asked to cover hours at Bossen from 6-10pm, you would not need to clock out from Morris Park and then transfer in when you get to Bossen. You can just transfer into the Bossen department once you get there. EZLabor will recognize this and will automatically clock you out from Morris Park and into Bossen. Then when you are done at Bossen you will simply clock out. However if you are working at Morris Park from 9am-4pm and are asked to work hours at Bossen from 7-10m, you would then clock out at Morris Park and then transfer in normally at Bossen. Just remember if there is no time between transferring to a new house (department) you do not need to clock out, just transfer in to the new location when you get there. This does not apply if you are simply taking clients to social skills at another house or something similar.

Please set your Pay Date Range to Current Pay Period or This Week. This will allow you to view your timecard to be able to see errors and to be able to monitor hours in order to avoid overtime.

TERF (Time Edit Request Form)

The TERF is used when you miss a transfer in time or a clock out time. For instance, if the internet is down or you forget to transfer in or clock out, you would complete a TERF. The TERF can be found on the Zumbro House website. The login for this is zumbro and the password is 4321. This can be accessed from any computer so the TERF can be completed from home if need be. A TERF needs to be submitted as soon as you notice an error on your timecard. If the internet is down and you are unable to access the website, please use the paper copy that is provided at the house and fax it the office. One missing punch will hold up all of payroll, so it is very important that all TERF’s get submitted immediately. All TERFs should be submitted no later than Monday at 5pm of payroll week (the Monday following the end of the pay period). However, please do not wait to submit TERFs until that day. They should be submitted immediately.

Falsifying or “padding” time on a TERF, or failing to complete a TERF as requested may be subject to disciplinary action. All TERF times are verified with camera checks for accuracy.

Timecard Notation Form

Timecard Notation Forms are found at the house. The form is to be used any time your transfer in and clock out times do not match the time in your schedule on EZLabor, whether approved or unapproved. On-call staff will need to do a Timecard Notation for each shift they work. The Timecard Notation Form needs to be put in the payroll binder at each house so the Lead Counselor can enter the information in the Note section of your timecard. The Lead Counselor will be auditing timecards at least once per week so it is very important that the Timecard Notation Forms be completed in a timely manner. If you notice that your time in EZLabor does not match the time you are regularly scheduled to work, you need to contact the Lead Counselor so this can be communicated to the Payroll Department and the schedule can be adjusted. Notations sent to the office will not be processed as this is a form for the Lead Counselor only.

The Lead Counselors are unable to change your time or your schedule, so it is very important to complete the TERF and Timecard Notation Forms as soon as possible.

Overtime

You are responsible for communicating with the Lead Counselor any time there is potential for you to go into overtime. OT is based on a 40 hour workweek. If you are asked to pick up a shift, you attend a training, etc, it is your responsibility to inform the Lead Counselor if that shift or training will put you into overtime, as well as how much overtime will result. The Lead Counselor may choose to seek out someone else to cover the shift, ask you to come in late/leave early for another shift, etc in order to avoid the overtime. There are instances when overtime is unavoidable, however all other options should be ruled out before overtime is authorized. All overtime needs to be pre-approved by the Program Counselor.

Please make sure you are reviewing your timecard every time you work to ensure that it is correct and to keep track of your hours to avoid overtime.

Paid Time Off

If you are using PTO for the current pay period, all PTO Request Forms need to be submitted no later than Monday of payroll week. No verbal requests or notes about PTO will be accepted. Please use the actual PTO form which can be found on the Zumbro House website.

Changes

Phone Number or Address

If you have a change in address or phone number, please complete the Employee Communication Form on the Zumbro House website. All changes need to be submitted no later than 5pm on Monday of payroll week (the week following the end of the current pay period) in order to ensure changes are made for the pay period. Any changes submitted after that Monday will be completed for the next pay period.

W-4 or Direct Deposit

Changes to your W-4 or for direct deposit need to be submitted no later than 5pm Monday following the end of the pay period. The forms for both can be found on the website. Please print the forms, complete, and fax to the office. For direct deposit you must attach a blank voided check to the Direct Deposit form or the Direct Deposit form from your bank that identifies the routing and account numbers. All changes need to be submitted no later than 5pm on Monday of payroll week (the week following the end of the current pay period) in order to ensure changes are made for the pay period. Any changes submitted after that Monday will be completed for the next pay period.

I acknowledge that I have reviewed and understand this information.

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SIGNATURE DATE

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PLEASE PRINT NAME

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EMAIL ADDRESS (OPTIONAL) {to be used as an alternative means for communication}