FE38/1211 amended

THE UNIVERSITY OF HONG KONG

FACULTY OF EDUCATION

Guidelines onApplication for Leave of Absence

  1. Leave of Absence

Acandidatemay be granted leave of absence for study purpose or non-study purpose, with the support of the primary supervisor,by the Faculty Higher Degrees Committee on a case-by-case basis. The cumulative period of leave of absence for non-study purpose shall not exceed twelve months for the entire period of study. A full-time candidate may be granted up to 30 calendar days of vacation in each twelve months of the period of study. This is however not an entitlement. Any period of study leave or vacation leave granted shall be counted towards the period of study and any period of non-study leave granted shall result in the extension of the period of study by the period of absence.

  1. Application Procedure

Applications for leave of absence should be made on the prescribed form (document FE39/1211 amended) and endorsement from the primary supervisor should be obtained prior to submission of the form to the Office of Research. Applications shouldnormally be submitted in advance of the leave period.

  1. AdministrativeArrangements

(a)A candidate granted study leave or vacation leave is required to pay the normal fees. A candidate granted non-study leave is not required to pay fees but shall not be allowed to follow the course of study and research and present himself/herself for examination during the period of absence.

(b)For candidates admitted in or after September 1, 2011, each period of non-study leave of absence must cover a full semester or full semesters:

Semester 1: September – December

Semester 2:January – April

Semester 3 [Summer semester]:May – August

November 18, 2014

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THE UNIVERSITY OF HONG KONG

FACULTY OF EDUCATION

Doctor of Education (EdD)

Application Form for Leave of Absence

A.FOR COMPLETION BY STUDENT

1.Name: ______University no.: ______

(Surname) (First Name)

Date of registration: ______Study mode: FT/PT* (*please delete as appropriate)

Maximum Study Period^: ______

^ Students who have been granted extension of candidature cannot apply for leave after the maximum study period.

2.Purpose and Details of Leave (please tick as appropriate)

Vacation Leave (for full-time candidates only)

Proposed Leave Period: ______days from ______(start date) to ______(end date)

Study Leave(for full-time candidates only)

Reason(s) (Please tick all applicable options):

Conference attendance

Field trip and/or data collection

Exchange# (Host institution: ______(Country: ______))

Others (Please specify: ______)

# Please attach a copy of any documentation regarding the exchange arrangement to this application.

Proposed Leave Period: ______days from ______(start date) to ______(end date)

Non-study Leave

Reason(s): ______

______

______

For candidates admitted in or before September 2010:

Proposed Leave Period: ______days from ______(start date) to ______(end date)

For candidates admitted in or after September 2011:

Proposed Leave Period (Please  one or more):

Semester 1 (September – December)

Semester 2 (January – April)

Semester 3 [Summer semester] (May – August)

3.I will/will not* leave Hong Kong for ______(destination) from ______to ______.

Date: ______Signature: ______

B.ENDORSEMENT FROM SUPERVISOR

I support the grant of leave for the period specified above.

Name of Supervisor (Primary): ______Signature: ______

Date: ______

C.APPROVAL FROM PROGRAMME DIRECTOR ON BEHALF OF FHDC

I support the grant of leave for the period specified above.

Date: ______Signature: ______

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