CLASSICAL ACADEMY CHARTER SCHOOL OF CLIFTON

1255 Main Avenue

Clifton, NJ 07011

SPECIAL MEETING MINUTES

Thursday, July 12, 2018

“These minutes have not been formally approved by the Board of Trustees and therefore are subject to change.”

CALL TO ORDER

The meeting was called to order at 6:40 pm by President Wafa Al-Rimawi. The Open Public Meetings Act statement was read into the record.

“This meeting is being held in accordance with the Open Public Meetings Act, Chapter 231, Laws of 1975. This notice was mailed to the Herald News within the forty-eight hours’ notice requirement. Adequate notice has been provided.”

FLAG SALUTE

ROLL CALL

The following board members were recorded as present:

President Wafa Al-Rimawi

Vice-president Tulun Aydogan

Trustee Leyla Korkmaz

Trustee Renee Mendez

Trustee Gregory Lake

Absent: None

Also present were:

Sandra Giordano, Lead Person

Nicholas Indar, Assistant Lead Person

James Shoop, Interim School Business Administrator/Board Secretary

APPROVAL OF AGENDA

  • Be It Resolved that, the Board of Trustees accepts and approves the agenda for the meeting on July 12th, 2018.On a motion by Trustee Korkmaz and a second by Trustee Lake, the motion was unanimously approved.

APPROVAL OF MINUTES

  • Be It Resolved that, the Board of Trustees of Classical Academy Charter School of Clifton hereby approves the June 21, 2018 minutes.On a motion by Trustee Korkmaz and a second by Trustee Lake, the motion was unanimously approved.

LEAD PERSON REPORT

Sandra Giordano, Lead Person and Nicholas Indar, Assistant Lead Person reported to the board on the following:

  • Graduation 2018
  • Library Development Project
  • Interim SBA Project
  • End of Year Teacher Transition
  • School Operations Coordinator Position

Introduction of Mr. Richard Giglio. Ms. Giordano introduced to the board, Mr. Richard Giglio, School Business Administrator of Northern Region Educational Services Commission of Wayne, NJ. Mr. Giglio apprised the board of the services NRESC provides to Classical Academy Charter School of Clifton.

NEW BUSINESS

There was none.

PUBLIC COMMENT

Ms. Katherine Weber, Social Studies teacher reminded the board of the stipend issue for certain teacher at the school.

APPROVAL OF APPOINTMENTS

Be It Resolved that the Board of Trustees, on the recommendation of the Governance Committee and the head of school, introduce for consideration, the following resolutions:

  • Resolution #071218- 01:The Board of Trustees, hereby appoints Mr. James Shoop, Interim School Business Administrator/Board Secretary for the school, effective retroactively July 1, 2018 and continuing through August 31, 2018. Mr. Shoop’s appointment will be in accordance with the terms and conditions of the Shared Services Agreement with the Northern Region Educational Services Commission, which was adopted on June 21, 2018.
  • Resolution # 071218-02:The Board of Trustees, in accordance with N.J. A.C. 17:27-3.2, hereby designates Mr. James Shoop, Interim School Business Administrator, Board Secretary, as the Public Agency Compliance Officer for the Classical Academy Charter School of Clifton.
  • Resolution #071218-03:The Board of Trustees, pursuant to N.J.S.A. 18A:18A-3(a), designates Mr. James Shoop, Interim School Business Administrator, Board Secretary, as the Purchasing Agent for the school and authorizes him to award contracts, in full accordance with the law, for purchases that do not exceed in the aggregate in a contract year the total sum of $40,000.00 (bid threshold) without public advertising for bids. Furthermore, Mr. Shoop is authorized to solicit competitive quotations pursuant to N.J.S.A. 18A:18A-37(a) and to award contracts pursuant to N.J.S.A. 18A:18A-37(c). This resolution is effective retroactively starting July 1, 2018 and continuing through August 31, 2018
  • Resolution #071218- 04:The Board of Trustees appoints Christopher Mullins as the treasurer of school moneys for the school year 2018-2019.
  • Resolution #071218- 05:The Board of Trustees appoints Riker, Danzig as board attorney for the 2018-2019 school year.
  • Resolution #071218- 06:The Board of Trustees appoints LDM Professional Services as the provider of psychological examiner/school psychologist for the 2018-2019school year
  • Resolution #071218- 07: The Board of Trustees appoints Sandra Giordano as delegate to the New Jersey School Boards Association for the 2018-2019 school year
  • Resolution #071218- 08: The Board of Trustees appoints School Operations Coordinator as Attendance Officer for the 2018-2019 school year (pending new hire).
  • Resolution #071218- 09: The Board of Trustees appoints Sandra Giordano as delegate to the Passaic County School Boards Association for the 2018-2019 school year.
  • Resolution #0621118- 10: The Board of Trustees appoints Nicholas Indar as the 504 Officer for the 2018-2019 school year
  • Resolution #071218- 11:The Board of Trustees appoints theSchool Operations Coordinator as the Custodian of Records for the 2018-2019 school year. (pending new hire)
  • Resolution #071218- 12:The Board of Trustees appoints Nicholas Indar as the Anti-Bullying Specialist for the 2018-2019 school year.

Resolution #071218-13: The Board of Trustees hereby awards the contract to Barre &Company LLC,Union, New Jersey 07083 for auditing services.Barre &Company LLC will perform auditing services for the year ending June 30, 2018, based upon the proposal received by Mr. Shoop. Barre & Company LLC will provide the services to conduct the annual audit of the charter school as required by law, for a fee of $13,500 and $1,545 for the IRS Form 990.

On a motion by Trustee Mendez and a second by Trustee Aydogan, the Approval of Appointments Section was unanimously approved.

ANNUAL MOTIONS AND DESIGNATIONS

Be It Resolved that the Board of Trustees approves the following motions:

  • Resolution #071218- 14: to designate TD Bank as the depository of school funds for the 2018-2019 school year as recommended by the Lead Person.
  • Resolution #071218- 15: to designate the 2018-2019 CACS board PRESIDENT person, and school business administrator, as those authorized to sign school warrants in the 2018-2019 school year, as recommended by the Lead Person.
  • Resolution #071218- 16: to designate the Herald News/The Recordas the official newspapers for publication of Board meetings and other legal notices year for the 2018-2019 school yearas recommended by the Lead Person.
  • Resolution #071218- 17: to designate Horizon Blue Cross Blue Shield, Vision as providers of health and other benefits for the 2018-2019 school year as recommended by the Lead Person.
  • Resolution #071218- 18: to approve the curriculum for the 2018-2019 school year, as recommended by the Lead Person.
  • Resolution #071218- 19: to approve that pursuant to N.J.S.A. 18A:12-24.1, the Board of Trustees has reviewed and adopts the attached Code of Ethics for School Board Members, as recommended by the Governance Committee.

On a motion by Trustee Aydogan and a second by Trustee Lake, the Annual Motions and Designations Section was unanimously approved.

Resolution to Meet in Closed Session

Be It Resolved, in accordance with the Open Public Meetings Act, N.J.S.A. 10:4-6 et seq., the Board of Trustees hereby adopts a resolution to meet in closed session. The Board of Trustees will discuss personnel matters.

On a motion by Trustee Aydogan and a second by Trustee Lake, the Resolution to Meet in Closed Session was unanimously approved.

The Board of Trustees recessed at 7:18 pm to meet in closed session.

CLOSED SESSION

Reconvene the Public Session

At 7:39 pm, a roll call of the Board of Trustees was taken to reconvene the meeting.

The following board members were recorded as present:

President Wafa Al-Rimawi

Vice-president Tulun Aydogan

Trustee Leyla Korkmaz

Trustee Renee Mendez

Trustee Gregory Lake

PERSONNEL

  • Resolution #071218-20: Be it resolved that the Classical Academy Board of Trusteesapproves the hiring of Melissa Ramotaur as Part-Time Office Assistant for 25 hours per week at $13.00/hour from July 16th, 2018 to August 31st, 2018.
  • Resolution #071218-21: Be it resolved that the Classical Academy Board of Trusteesapproves the payment of stipend in the amount of $300.00 to Katherine Weber for Yearbook services.

On a motion by Trustee Aydogan and a second by Trustee Korkmaz, the Personnel Section was unanimously approved.

Adoption of the 2018-2019 board meeting calendar

Resolution #071218- 22: Be It Resolved that, the Board of Trustees adopts the 2018-2019 Calendar of Open Public Board Meetings as recommended by the board recording secretary.

On a motion by Trustee Aydogan and a second by Trustee Korkmaz, the calendar was unanimously approved.

GOVERNANCE

  • Resolution #071218-23: Be It Resolved, that the Board of Trustees approves the adoption of Policy #9130 P2.
  • Resolution #071218-24: Be It Resolved, that the Board of Trustees approves the formation of the Classical Academy Charter School Facilities Subcommittee.
  • Resolution #071218-25: Be It Resolved, that the Board of Trustees approves Board Members Greg Lake, and Leyla Korkmaz as Facilities Subcommittee chair members of the Classical Academy Charter School Facilities Subcommittee, Wafa Al-Rimawi as ex-officio Chair Member, and Sandra Giordano and Nicholas Indar as liaisons.

On a motion by Trustee Mendez and a second by Trustee Aydogan, the Governance Section was unanimously approved.

ANNOUNCEMENTS

It was agreed upon that the Board of Trustees will hold a special meeting of the board on Thursday, August 9, 2018—6:30 pm at the school cafeteria.

MOTION TO ADJOURN

The meeting was adjourned at 7:45 pm.

Recorded and submitted by Mr. James Shoop, Interim School Business Administrator/Board Secretary.

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