EXPRESSIONS OF INTEREST NOW OPEN

FROM CLUBS/ORGANISATONS WISHING TO APPLY FOR A 2018COMMUNITY SUPPORT GRANT

BY PROVIDING A TEAM OF VOLUNTEERS FOR A SPECIFIED TASK or TASKS

CLOSE OF EXPRESSIONS OF INTEREST TO REACH US BY: 30 NOVEMBER 2017

Club Package 1: Infrastructure Support Team 10-20 min 10 Up to $1,500

Club Packages 2A: Table Setting Team 10-25 min 10 Up to $ 1,000

Club Package 2B: Food Service Team 15-20 min 15 Up to $ 1,000

Club Package 3: Drink Service Team 10-15 min 10 Up to $1,000

Club Package 4: Dish Scraping Team 8 – 10 min 8 Up to $ 750

Club Package 5: Sanitation Maintenance 2 - 4 min 2 Up to $ 250

  • The event: Some 520 guests are expected –seated at 26-or-so long tableseach with 20 guests. Volunteers should have a good level of fitness, be efficient, be able to work comfortably on grassed surfaces, have a friendly/happy disposition, be committed to ensure high quality service for all guests and be prepared to follow the directions of the Manager.

Hours volunteers teams are required are varied – please see below.

  • Appointment of Coordinator: Your Club should appoint a Coordinator who will be responsible for all communication between your Club and CLTL,rostering your members and ensuring all team members comply with all CLTL event components many of which relate to licensing, insurance, health and safety regulations and other 3rd party agreements.(This will apply even if your Club has its own insurance.)
  • Note/Important: If/when your Club is selected, every member of your Club volunteer team will be required to complete a Volunteer Registration Form and return this toyour Club Coordinator who will ensurethe Chefs Long Table Committee Volunteer Coordinator has full details well before the event. An agreement outlining tasks and expectations will be provided to Club Coordinators in due course.
  • First right of Refusal: Chefs Long Table Committee reserves the right to offer a Club first right of refusal to undertake Volunteer Package tasks they have performed at earlier CLTL events.
  • Which tasks should you apply for? You are welcome to apply for more than the one task if you have sufficient volunteer numbers. You may also apply for part of a task/granteg you have 5 out of the required 10, however, preference will be given to Clubs that can fulfil the requirements for any task as outlined. Where two or more Clubs provide the required number of volunteers, the grant monies will be shared proportionately.
  • Sharing with another Club: You are welcome towork in cooperation with another Club in which event, only one Coordinator should be nominated.
  • Beneficiary Volunteers distinct from Community Support Volunteers: Clubsselected as 2018 Beneficiaries will not be eligible to apply for a Community Support Grant, rather volunteer involvement is a part of the Beneficiary commitments.

Timelines: Expressions of Interest on the attached form should be returned by 30th November 2017 to. Selected Clubs will be advised mid December.

Further information if required is available from Bev on 0428 211 085 or Jan 0448 259 882

Individual volunteers are also welcome for these and other critical roles that make up Bunbury’s leading annual charity event – the Chefs Long Table Lunch – see registration form on this website. We certainly encourage those who have helped staff the event in the past to nominate again! These grants are designed to boost our volunteer numbers to ensure excellent service is provided to an ever-increasing number of guests. A Certificates of Participation is presented to each volunteer who assists at the event – valuable for personal employment or training portfolios.

Please see SEPARATE REGISTRATION FORM FOR INDIVIDUALS on this website.

Club Volunteer Package No. 1:

INFRASTRUCTURE SUPPORT TEAM

Community Support Grant to your Club: Up to $1,500

No. volunteers required: 10-20 (minimum 10) Various days and times

Tasks: Under direction, assist in setting up a cluster of marquees and other event infrastructure

Days/Times:

(i)Thursday 22nd February 2018 : 5 volunteers needed between 8.00am – 4.00pm

Readying site and equipment

(ii)Friday 23rd February 2018 : 5 volunteers needed between 8.00am and 12 noon

Thursday and Friday is dedicated to setting up the marquee and equipment

(iii)Saturday 24th February 2018: 5 volunteers needed between 8.00am – 12 noon

Saturday is dedicated to setting up tables and chairs, levelling tables etc.

(iv)Monday 26th February 2018 : 5 volunteers needed between 7.00am - 12 Noon

Monday is pack-down: dismantling marquees, chairs, divider panels, staging and all general infrastructure.

Requirements:

  • Fitness and agility, able to lift and carry heavy equipment such as crated plates/cutlery etc, chairs, tables, poles, canvas sheeting/walls.
  • A Qualified Fork Lift Driver (1) would be an advantage
  • Willingness to follow direction of Operations Managers

CLTL Director of Operations: Adrian Pike and Brad Morgan – and working with Lonsdale Party Hire

Club Volunteer Package No. 2A:

TABLE DRESSING TEAM

Community Support Grant to your Club: Up to $ 1,000

No. volunteers required: 10-20 (minimum 10) between 7.00am – 10.30am Sunday

Tasks: Table Setting/Dressing:

  • Under direction of the appointed Food Service Managers, place chairs, dress tables with cutlery,

crockery, glass ware, promotional items and table decorations and floral arrangements etc. - as

directed.This group of volunteers works to a specified time frame.

Requirements:

  • Willingness to closely follow direction of Function Manager and assigned coordinators.

CLTL Supervisor/Director: Judy Aperius

Club Volunteer Package No. 2B:

FOOD SERVICE TEAM

Community Support Grant to your Club: Up to $ 1,000

No. volunteers required: 15-25 (minimum 15) between 11.00am - 6.00pm Sunday

Tasks: Table Service:

  • Under direction of the appointed Food Service Managers, carry plates and serve the various courses to guests seated at the group of tables assigned to you, clear tables between courses.

Requirements:

  • Willingness to follow direction of Function Manager and assigned coordinators.
  • Wear smart black skirt/trousers and enclosed shoes. CLTL will provide loaned shirt.

CLTL Supervisor/Director: Judy Aperius

Club Volunteer Package No. 3:

DRINK SERVICE TEAM

Community Support Grant to your Club: Up to $1,000

No. volunteers required: 10-15 (minimum 10) between 11.00am – 6.00pm Sunday

Volunteers must be over 18 y.o.a.

Tasks:(i) Drink Service – RSA Qualified – 10+ need to be RSA Qualified

  • Under direction of the appointed Bar Service Managers, serve mixed bottles of alcohol to your assigned group of tables, clear empty bottles away.
  • Enforce RSA guidelines in a friendly manner.

(ii) Bar Assistants- No RSA Qualification required– 5 volunteers needed

  • Working under direction of the Bar Supply Managers, issue bottles of wine to assigned group of tables.
  • (iii)Drink Service volunteers (no RSA Qualification) receive and stack empty bottles as directed-

10 volunteers needed

Responsible Service of Alcohol (RSA) FREE TRAININGcould be arranged by CLTL if there is sufficient

interest - please list your details with Bev Buck CLTL Volunteer Coordinator if you would wish to attend this training.

Requirements:

  • Provide proof of possession of Responsible Service of Alcohol (RSA) certificate (as appropriate.)

Club Liaison Officer to collect copies from Club members and make available to Bev Buck CLTL Volunteer Coordinator before the event.

  • Comfortable with guests consuming large amounts of alcohol.
  • Willingness to follow direction of Drinks Manager/s as assigned.
  • Wear smart black skirt/trousers and shoes- CLTL will provide loaned shirt

CLTL Supervisor/Director: Wade Oliver and Reece Hughes

Club Volunteer Package No 4:

DISH SCRAPING TEAM

Community Support Grant to your Club: Up to $ 750

No. volunteers required: 8-10 Minimum 8 between 11.00am – 6.00pm Sunday

Tasks:Dish scraping/stack and pack:

  • Receive returned plates, scrape scraps into bins provided, stack and pack plates as directed, stack and pack used cutlery ready for dishwashing.

Requirements:

  • Willingness to follow direction of Floor Manager and assigned coordinators.

CLTL Supervisor/Director: Bev Buck CLTL Volunteer Coordinator

This task will be offered in the first instance to Bunbury Sea Rescue who have previously capably performed this role at Chefs Long Table Events

Club Volunteer Package No 5:

SANITATION MAINTENANCE (Incl. Toilets)

Donation to your Club: Up to $250

No. volunteers required: 2-4 Minimum 2 between 11.30am – 5.00pm Sunday

Tasks: Under direction, maintain Porta-Loos in a clean and tidy condition.

  • Monitor and replenish toilet paper supplies as needed.
  • Pick up and dispose of any litter, bottles or plastics into assigned bins.

Requirements:

  • Willingness to follow direction of Grounds Manager and assigned coordinators

CLTL Supervisor/Director: Adrian Pike Grounds Manager

This task will be offered in the first instance to Carey Park Scout Group who have previously capably performed this role at Chefs Long Table Events

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IMPORTANT DATES:

CLOSE OF COMMUNITY SUPPORT GRANT APPLICATIONS : 30th November 2017

RETURN COMPLETED APPLICATIONS TO: Email:

SUCCESSFUL CLUBS NOTIFIED BY: Mid December 2017

DETAILED REGISTRATION FORMS WILL BE SUPPLIED TO COORDINATORS OF SUCCESSFUL APPLICANT CLUBS FOR COMPLETION BY EACH VOLUNTEER: Return date will be advised.

CLTL MANAGERS WILL ARRANGE BRIEFINGS FOR SUCCESSFUL CLUBS PRIOR TO THE CLTL EVENT AND AGREEMENT FORMS DETAILING DUTIES WILL NEED TO BE SIGNED - dates will be advised

NEED MORE INFORMATION: Contact Bev on 0428 211 085 or Jan on 0448 259 882

SEE APPLICATION FORM FOLLOWING……………

/ CLUB/ORGANISATION VOLUNTEER APPLICATION FORM
COMMUNITY SUPPORT GRANT 2018
EXPRESSION OF INTEREST
EVENT DATE: 25TH FEBRUARY 2018
TO BE COMPLETED BY THE CLUB/ORGANISATION’S COORDINATOR
and returned to BY 30 NOVEMBER ‘17
  • Further information from Bev on 0428 211 085 or Jan 0448 259 882

Forms for individual volunteers also available.

Please print

Name of Club/Organisation:
Is your Club a Not for Profit:
Contact Name & Position Held in Club:
Your Address:
Contact - Please mark preferred method
Home: ______Mobile: ______
Email:
Best time to contact you:
Very brief description of the aims of your Club and where you operate from: (Fewer than 50 words)
Will you be working in cooperation with another Club? If yes, what Club and is this a not for profit organisation:
Packages and number of volunteers for each task

Please tell us the age range in your group / Mark your 1st
(and 2nd preference) / Number of volunteers in your team / Any special abilities (if applicable) AND
Approx. how many have helped at CLTL before
Club Package 1: Infrastructure Support Team 10-20 min 10
Club Packages 2A: Table Setting Team 10-25 min 10
Club Package 2B: Food Service Team 15-20 min 15
Club Package 3: Drink Service Team 10-15 min 10
Club Package 4: Dish Scraping Team 8 – 10 min 8 / Bunbury Sea Rescue will continue to cover this task, having provided this service at past lunches
Club Package 5: Sanitation Maintenance 2 - 4 min 2
Any special notes to us:
Signed: (Coordinator) Date:

Please scan and email this Application Form page only to:

or mail to Chefs Long Table Lunch, marked to: 2018Community Support Grants,

PO Box 2346 BUNBURY WA 6231