Exploring New Lunch Menu Options
REGION 10 EXPO AGREEMENT
on behalf of the MULTI REGION CO-OP for REGIONS 7, 10, 11, 12 and 15
Terminology: Undersigned vendor refers to the food service and/or Child Nutrition Programs (CNP) distributor reserving presentation time and/or exhibition space and entering into the contract. Region 10 Education Service Center on behalf of the Multi Region Co-Op Members in Regions 7, 10, 11, 12 and 15 refers to the entity bearing the name, including, but not limited to, their Boards of Directors, Executive Directors, Associate Executive Directors, and Child Nutrition Purchasing Specialist/Child Nutrition Program specialist serving the school districts in the Multi Region Co-Op area.
Statement of Agreement: The undersigned vendor of school food service/Child Nutrition Programs (CNP) wares, i.e., nutritional analysis, mobile equipment, vending/concessions, and foods with marketable appeal, enters into agreement with Region 10 Education Service Center for the purpose of guaranteeing a presentation time and/or an exhibition space at Exploring New Lunch Menu Options Food Service Expo. The Expo is scheduled for Wednesday, September 28, 2016 from 11:00 a.m. – 3:00 p.m. Fees are due with completed contract on or before Wednesday, AUGUST 31, 2016.
Statement of Liability: By signing this agreement, the undersigned vendor assumes full responsibility of all items brought to the expo for presentation and/or exhibition. Region 10 Education Service Center assumes no responsibility for lost, stolen, or damaged merchandise or equipment available for presentation and/or exhibition as a result of this agreement, or for the operation of such equipment.
Statement of Neutrality: The undersigned vendor further understands that the function of the Expo is to market merchandise and needed wares to school districts interested in purchasing the same. Region 10 Education Service Center is in no way responsible for the purchasing decisions of these school districts, nor do ESCs discriminate against any vendor merchandising wares marketable to clientele targeted in the Expo. Vendors are solicited to present and/or exhibit such marketable merchandise via invitation. SALE OF PRODUCTS DURING THE EXPO IS STRICTLY PROHIBITED.
Exhibit Fees: The fee for each 8’ x 8’ space is $400 which is payable to Region 10 Education Service Center. Exhibitors may display more than one manufacturer’s item per booth; however, each total booth space will not exceed 8 feet. VENDORS MAY RESERVE AS MANY BOOTH SPACES AS NEEDED.
· A REFUNDABLE $100.00 deposit is required for exhibitors planning to prepare items in the kitchen.
· A NON-REFUNDABLE Kitchen Usage Fee is also required. The Kitchen Usage Fees are set by and payable to Waxahachie Civic Center. (See attached Kitchen Usage Form).
· The City of Waxahachie requires any vendor who will distribute any food product to submit an Application for Temporary Food Establishment (see attached) and pay the associated fee.. That application should be submitted to Mary Delbuono at . Mary can also be reached at 469-309-4132.
Fee Return: Any fees received after all Exhibit Booths have been reserved will be returned to Exhibitor. Region 10 Education Service Center is not responsible for returned fees lost in mail. All Exhibitor booths are on a first come, first serve basis. No booths will be reserved until payment has been received.
Exhibit Specifications: The undersigned vendor is responsible for all items necessary to prepare the exhibit, including, but not limited to, equipment, backdrops, extension cords and exhibit supports. The exhibition facility has a limited number of tables available for reservation. The undersigned vendor assumes responsibility for reserving a table on a first come, first served basis. Exhibition spaces measure 8’x 8’. It is necessary for vendors to request the number of exhibition spaces to be reserved and make these reservations by the WEDNESDAY, AUGUST 31, 2016 deadline (reservation form attached). Vendors may assemble exhibits on Tuesday, September 27, 2016, from 2:00 p.m. to 7:00 p.m. or Wednesday, September 28, 2016, from 8:00 a.m. to 10:30 a.m.
**New this year: Multi Region Co-op will cover tables with plastic table cloths and/or plastic table skirting ONLY if requested by the undersigned vendor.
Trash cans will NOT be provided to vendors at the booths. The trash cans provided by Waxahachie Civic Center are for use by visitors to the Expo.
Food Show Products: Items that are Whole Grain Rich and reduced or lowered sodium, low fat or reduced fat and trans fat free products are of special interest to districts. Items of special interest should be marked in such a manner that districts will be able to identify items and get product information such as nutritional analysis, CN Labels and other information as it relates to the Child Nutrition Program.
Cancellation/Termination of Agreement: Vendors who make a reservation for a presentation time and/or an exhibition space(s), but need to cancel, should contact Michelle Roquemore by September 2, 2016. Upon receipt of written intent to cancel/terminate this agreement, the same shall be done and a refund of exhibit fees will be given. Exhibit fees will be nonrefundable after September 9, 2016.
Region 10 Education Service Center reserves the right to cancel this agreement under the same terms as outlined in the previous paragraph. If for any reason, Region 10 Education Service needs to cancel the Expo, all fees will be refunded.
Acceptance of Agreement: Having read this agreement and assuming responsibility for all, as necessary, the undersigned vendor accepts the invitation to present and/or exhibit marketable merchandise meeting specifications required for school food service/Child Nutrition Programs to school districts served by or hosted by the Region 10 Education Service Center.
Offered to:
______
Name of Exhibition Vendor Phone #
______
Address of Exhibition Vendor Fax #
______
Email Address
______
Signature of Authorized Representative, Exhibition Vendor Date
Offered by: Region 10 ESC for Multi Region Co-Op Members
(ESC Regions 7, 10, 11, 12 and 15)
400 E. Spring Valley Road
Richardson, Texas 75081
972 348-1066
The following forms are available in an Excel spreadsheet format:
Electrical Connections, Booth Information, Display Item Information, Broker Information
COMPLETE AND RETURN TO MICHELLE ROQUEMORE
BY WEDNESDAY, AUGUST 31, 2016
Fax: 972 348-1067
Booth Request Form
Exhibitor Name: ______
Brokers Name: ______
COMPLETE AND SUBMIT THE FOLLOWING TO MICHELLE ROQUEMORE BY THE WEDNESDAY, AUGUST 31, 2016 DEADLINE
1. THIS FORM
2. THE EXPO AGREEMENT (NEED ORIGINAL)
3. THE COMPLETED RESERVATION FORM
4. DISPLAY ITEMS INFORMATION SHEETS
5. VENDORS MUST HAVE FEES PAID TO REGION 10 ESC, SIGNED AGREEMENT AND SPECIAL ELECTRICAL NEEDS ON FILE AT THE REGION 10 EDUCATION SERVICE CENTER BY THE WEDNESDAY, AUGUST 31, 2016 DEADLINE TO BE ELIGIBLE TO PARTICIPATE IN THE EXPO.
Exhibition Reservation Request (to be completed by vendor)
(Check one or ALL)
____ I plan to attend ____ I will not attend
____ I request plastic table covering ____ I request plastic table skirting
____ I will donate sample bags for participants
____ I will donate a door prize
Note: Exhibitors may show more than one manufacturer’s items per booth space; however, total space per booth will not exceed 8 ft.
Type of Exhibits: Food ___ Equipment ____ Computer POS Software ____
Beverages_____ Other Items____ (Please specify other items in space below)
Payment options:
Credit Card:
Credit cards accepted: Visa & Master Card ONLY
Call MICHELLE ROQUEMORE to pay with credit cards 972-348-1066
Check:
MAKE CHECKS PAYABLE TO: ESC Region 10
Booth Fee: (INCLUDES ELECTRICAL CONNECTION)
$400.000 X ____ # space(s) = $______
Total booth fee due enclosed: $______
COMPLETE AND RETURN TO MICHELLE ROQUEMORE
BY FRIDAY, AUGUST 31, 2016
E-mail:
Phone: 972-348-1066
Fax: 972 348-1067
Waxahachie Civic Center
Kitchen Usage Request Form
~ RETURN FORM to Michelle Roquemore ~
Broker Name:______
Company Name: ______
Contact Name:______
Address:______
Phone Number:______
Items you will use in the Kitchen:
Option 1:
Ice Machine Only ($25) ______Walk in Refrigerator Only ($25)______
Water/Sink Only ($10)______
Option 2:
Entire Kitchen Facility (shared) ($125)______
Please be specific if bringing in additional equipment. Example: warming ovens
There is a $100.00 Refundable Kitchen deposit that is separate from your Kitchen Usage Payment. If your section in the kitchen is cleaned and there are no violations of your chosen options you will not be charged.
______
Signature Date
Fees will be collected at the Waxahachie Civic Center on the day of the Food Show.
Questions about kitchen usage? Please contact:
Lori Malone or April Ortiz
Waxahachie Civic Center
469-309-4040 phone
Hotels & Motels
WAXAHACHIEBest Western Gingerbread Inn
1701 N Highway 77
(972) 938-1600 / La Quinta
311 Stadium Dr
(972) 937-5525 / Executive Inn & Suites
803 S. IH35E
(972) 937-8223 / Hampton Inn & Suites
2010 Civic Center Ln
(972) 923-0666
Holiday Inn Express & Suites
984 Hwy 287 Bypass West
(972) 938-3300 / The Rogers Hotel
100 N. College St
(972) 938-3688 / Comfort Suites
131 RVG Plaza
(469) 517-1600 / Super 8
400 North I-35 E
(972) 938-9088
DESOTO / RED OAK
Clarion Hotel
1515 N. I-35 East
(972) 224-9100 / Comfort Inn
404 N. I-35 East
(972) 617-7797
Directions
From Dallas:
I35E South, Exit 287 Bypass South. Stay on 287 Service Road. Turn right on Sam George Drive. Turn right on John Arden. Veer left to Civic Center.
From Waco:
I35E North, Exit 287 South. Turn right into Civic Center.
From Ennis:
Take 287 North, Exit I35E, and then take Exit for 287 South. Stay on 287 Service Road. Turn right on Sam George Drive. Turn right on John Arden. Veer left to Civic Center.
From Fort Worth:
Take 287 South. Take I35E exit, stay on 287 Service Road. Turn right on Sam George Drive. Turn right on John Arden. Veer left to Civic Center.
400 E. Spring Valley Rd. Richardson, TX 75081-5101 972.348.1700 FAX 972.231.3642 www.region10.org
Abrams Site - 904 Abrams Rd.