Attachment 3

Expanded Steering Committee Meeting

U.S. EPA – EastBuilding, Room 1133A

1201 Constitution Ave, NW

Washington, DC

February 13-14, 2006

Agenda

Meeting Objectives:

  • Gain a common understanding of the State and EPA perspectives and needs,
  • Identify issues, and
  • Develop steps for resolving the issues

Monday, February 13, 2006

8:30-8:40 / Welcome and Review Meeting Objectives
Objective: outline purpose for meeting to align expectations
Presentation / Lead
Betsy Smidinger / Materials
Power Point and Hand Out
8:40-
9:00 / Introductions
Objective: establish strong foundation to work together
Facilitated
Name, Organization, Affiliation, Expectations
. / Juliana Birkhoff, Facilitator
9:00-9:15 / Review Agenda, Logistics, Roles and Ground rules
Presentation
Objective: Review Plan Of Day To Achieve Objectives, Clarify How To Participate Effectively / Juliana Birkhoff, Facilitator / Agenda
Draft Ground Rules on Flip Chart
9:15-10:15 / Opening Remarks/Historical Background
Presentations and Facilitated Questions
Objectives: Overview Of Different Perspectives To Begin Dialogue And Learning
EPA (25 min.)
States 25 min.)
Facilitated Questions (20 min.) / Mike Stahl
Bob Zimmerman / Power point and Hand out (EPA)
10:15-10:30 / Break
10:30 / Session 1—Understanding the National Perspective – OECA/OW
Objectives: Provide information on EPA interests and needs for participants to learn EPA perspectives
Presentation and Facilitated Questions
  • What Is Driving Current Program Requirements (30 min.)
  • What Are the New Program Data Requirements (30 min.)
  • Policy to Implement Program (30 min.)
  • Facilitated Questions (15 min.)
/ Jim Hanlon
David Hindon
Betsy Smidinger
12:15 / Break
12:30 / Session 2: Understanding Three Different State Perspectives About Meeting Current and New NPDES Requirements
Objectives: provide information on states interests and needs for participants to learn about state perspectives
Working Lunch
Presentations and Facilitated Group Discussion
  • Perspective 1—How do States Take on New Workload with Flat or Declining Resources – We Can’t Do It All (30 min.)
  • Perspective 2 –Defining What I Need (30 min.)
  • Perspective 3 – Maximizing Use of Technology for Reporting (30 min.)
  • Facilitated Discussion
/ Shelly Chard –McClay
Mike Garretson
Irene Kropp
2:30-2:45 / Break
2:45-3:30 / Session 2 Continued
Objectives: Discuss Different Interests And Needs To Understand Different Perspectives
Facilitated Discussion / Juliana Birkhoff
3:30-4:30 / Session 3 – Demo of ICIS – NPDES
Objective: To Review The Capabilities And Functions Of The ICIS System
Demonstration And Questions
Demonstration (30 Min.)
Questions (30 Min.) / Glen Spinelli
Kathy Bius / Internet Demonstration
4:30 / Summary And Next Steps For Tomorrow’s Discussion
Objective: Explore Where Participants Are At End Of Day And Plan How To Move Discussion Forward For Next Day
Facilitated Discussion (30-45 Min.) / Juliana Birkhoff

February 14, 2006

Updated Agenda

8:00 am / Summary of Day One Discussion and Review Agenda for Day Two
Objective: Reach Agreement On Next Steps For Moving Issues From Feb. 13 Forward
For Each Topic Listed Below, Discuss And Establish Process For Addressing It.
  1. What Do Topics Mean to Different People?
  2. Who To Address The Topic after today?
  3. Process for bringing right people to this Topic.
  4. What are the outcomes.
  5. How will outcomes be communicated?
/ Lead
Juliana Birkhoff / Materials
8:30-9:30am / Topic One- Management of the NPDES Program
1.Process to clarify what EPA HQ means by “managing the national NPDES program”.
2.Process to clarify what EPA Regions mean by ‘managing” the regional NPDES program.
3.Process to clarify what an approved state NPDES program means by implementing and managing the program in its state.
4.Given above, process to discuss what information EPA HQ and Regions need to satisfy management needs?
9:30-10:00 / Topic Two-Summary Data Proposal
  1. Process for ECOS to explain to others the “summary data” proposal, including:
  2. Define in detail what this is.
  3. How will it meet NPDES management needs to be detailed per process above
  4. How will it produce consistent quality and complete data?
  5. Examples of how it has worked before?
  6. What will it cost to implement?

10:00-10:15 / Break
10:15-11:00 / Topic Three-How to Categorize?
  1. Process to develop Categorization (e.g., “priority minors”),
  2. What is the purpose of having categories?
  3. What is the universe?
  4. Can you develop with a programmatic scheme?

11:00-11:45 / Topic Four-Resources
Process to figure out resources (grants, efficiencies – eDMR, eNOI)
11:45-12:30 / Topic Five - Pacing
Process to figure out pacing
12:30-1:00 / Break for Lunch/Caucus
1:00-2:00 / Develop Plan for Moving Forward
  • How does plan fit in with Policy Statement?

2:00 / Adjourn