VACANCY

EXHIBITIONS COORDINATOR

11 September 2018

Dear Applicant,

Thank you for your interest in this fantastic opportunity to become an Exhibitions Coordinator at FACT (12 months fixed term contract - with possible extension).

Please find the following included below:

  • A Detailed Job Description
  • A Person Specification
  • An Equal Opportunities in Employment monitoring form
  • A FACT Application form
  • Guidance Notes

Candidates should note that the Equal Opportunities monitoring form is used for monitoring purposes and is never included in the short-listing process, all applicants are selected against the person specification only.

I hope the enclosed information proves helpful in your consideration of an application. If you would like to discuss aspects of the role in more detail, please email or see our website fact.co.uk for further information about FACT.

APPLICATION PROCEDURE

Please send a completed application form plus a letter outlining how you meet our job description and send it to or to address above marked for Human Resources.

The closing date for return of your application is Monday 11 July 2016 by midday. Unfortunately, applications cannot be accepted after this time.

We will be arranging interviews for this position between 18 & 19 July 2016, so we will contact you by Friday 15 July to inform you if you will be invited to interview.

Thank you for your interest in our organisation and I look forward to receiving your application.

Yours sincerely

Paula Ashton

HR Consultant

Job Title: Exhibitions Coordinator

Reporting To: FACT Producer / Curator

Based: FACT

88 Wood Street

Liverpool

L1 4DQ

Salary: £14,000-16,000 dependant on experience

Hours of Work: 35 hours per week, arranged according to weekly work schedule, with some flexibility

Holiday Entitlement: 31 days including bank holidays rising to 33 after two years service pro rata.

Pension: After 12 weeks of permanent employment, FACT will contribute 1% of your salary into its Group Pension Policy. This is on the condition that the employee matches this with a 1% personal contribution.

Other Benefits: Childcare vouchers, cycle to work schemes, FACT Staff Membership Card with various external benefits, Employee Assistance Programme, Staff Discount.

Contract: 12 months fixed term. With potential for extension

Probationary Period: This post is subject to a three-month probationary period.

Application Close Date: Midday on 11 July 2016

Interviews held:18 - 19 July 2016

Please confirm your availability

FACT (Foundation for Art and Creative Technology) is the UK's leading organisation for commissioning, exhibiting, promoting and supporting artists’ work and innovation in the fields of film, video, and new media. We believe in the ability of individuals and communities to express themselves creatively, and we work with international artists to develop exhibitions, increase knowledge about new technologies and their social impact. Housed in the iconic FACT building in the historic Ropewalks area, two galleries and state-of-the-art cinemas invite visitors to experience a range of FACT activities from exhibitions and live webcasts, to training and conferences.

FACT’s Artistic Programme

FACT’s Artistic Programme delivers high impact events of international quality and relevance, informed and supported by excellence in presentation, research and innovation, learning, and new models of community and audience engagement.

It is conceived and developed as a cohesive and holistic array of activities, it articulates its agenda across four distinct but interconnected strands of programme: Exhibitions, Research and Innovation, Collaborations and Engagement, and Public Programmes. Themes and subjects are explored and tackled explicitly from every strand of programme, with the objective of providing multiple entry points for all audiences, regardless of their social background, age range, or level of expertise.

FACT’s Exhibitions Programme

Our Exhibitions programme is made up of distinct, unique experiences that challenge conventional formats of presentation and provide ever-changing worlds for the visitor. Spilling out of the galleries, into the public realm and online space, we work with partners, curators, artists and designers to tackle contemporary issues through thought-provoking yet accessible exhibitions. We see exhibition-making not just as the showcasing of outputs, but as a full process encompassing research, production, engagement, presentation, dissemination and distribution.

Our Public Programmes and pop-up exhibitions are a key part of our engagement model, which aims to involve all audiences in the spheres of art and creative technologies: blurring the boundaries between creator and spectator. Here, we are able to flexibly experiment with new types of relationships between audiences andproducers and actively engage visitors with creative processes which usually take place behind closed doors, in research labs or artists’ studios. Including pop-up maker workshops, micro-residencies, product testing and creative propositions, interactive installations or expositions, these strands give visibility to our extensive Collaborations & Engagement work, as well as showcasing some of FACTLab’s methods and experiments.

Purpose of Post

Reporting to the FACT Producer/Curator, the Exhibition Coordinator plays an essential role in ensuring the efficient delivery of Exhibition and Public Programmes activity. The position provides general support and coordination for each exhibition along with related events and projects.

The role supports FACT’s Head of Programme, FACT Producer / Curator, and FACT Programme Technician (as well as artists and external collaborators) in delivering a timely, high quality exhibitions and events programme. This will include coordinating logistics and scheduling for all exhibitions; preparing project and budgetary information; organising public programme events; organising documentation of exhibitions and events; and overseeing a variety of administrative and production tasks for the department.

Specific duties include:

· Contribute to the project management of exhibitions, events, artist residencies, and other projects and programmes, especially from an administrative angle. This includes elements such as: loan requests, condition reporting, shipping, travel and accommodation, scheduling, contracts, budget, timelines, invoicing and providing support to external collaborators.

· Contribute to the implementation of FACT’s touring strategy for exhibitions and commissions, developing an information package for each exhibition and following up on any potential new locations.

· Ensure all exhibition related documents and information packs are up to date to ensure smooth communications between departments and external collaborators

· Providing help, support and information to other departments, and businesses in the building, from a logistical point of view and act as a key point of contact on matters concerning programme delivery.

· Monitor budgets and maintain live budget logs

· Contribute to training and briefing sessions with the Front of House team, conveying the concepts and details behind projects and assisting them in the communications of exhibitions

· Perform regular checks of the galleries and regularly liaise with the Front of House team to ensure the smooth delivery of the Exhibition programme and timely resolution of any issues.

· Provide input into the Public Programmes and exhibition-related events, assisting in creating an engaging, collaborative, and ever-changing programme which attracts a diverse audience.

PERSON SPECIFICATION

Essential

· Relevant experience or a strong interest in contemporary art and a desire to work within this environment

· Proven administration and production experience within a similar setting

· Excellent time management skills, including the ability to prioritise multiple tasks and deadlines. The ability to deliver a high standard of work to tight deadlines

· A high quality of customer service for both internal colleagues and external stakeholders.

· Strong organisational skills, with a methodical but flexible approach to duties, and good attention to detail

· A team player, able to work efficiently, positively and creatively with colleagues to achieve shared goals and FACT’s overall objectives

· Budget monitoring skills

Desirable

· A sound working knowledge of FACT

· An interest in new media / digital art / moving image specifically

Key Behavioural Competencies

· The ability to work to pressure under tight deadlines

· A positive disposition with the ability able to stay motivated and focused

· The ability to spot potential for new ways of working and employ proactive problem solving

· A commitment to continued improvement in own role and within the department

The above should not be regarded as exhaustive or inclusive as there may be other duties associated with the post, which FACT may, from time to time, require the post holder to perform.