Exhibition Period / Opening Ceremony

Exhibition Title /
MeKong Beauty Show 2017 is the only business-to-business
beauty exhibition in Vietnam.Targeting the new and fastgrowing customer demographic focused on cosmeticgoods,this is an exclusive opportunity to gain direct accessinto the MeKong market. Mekong Beauty Show (MBS)happening in Saigon Exhibition and Convention Center(SECC) from June 15-17 is targeting the fast-developingMekong countries and aiming to bring 200+ international
beauty industry players to this neighborhood.
In Joint Venture with KINTEX, Informa islaunching the show as a business platformfor players of the whole supply chain covering
Beauty & Cosmetics, Hair & Nails,Herbal & Health and OEM & Packaging.Especially with the simultaneous K-beautyExpo which will bring 80 hottest Koreanbrands with most popular products.

Official supporting: /
Federation of Thai Industry
Exhibition Venue / Saigon Exhibition & Convention Centre (SECC)
Ho Chi Minh City, Vietnam
Exhibition Dates / 15–17 June2017
Exhibition Hours / 9.00am – 5.00pm Daily
Organized by /
Co-organized by / Vinexad
INFORMA EXHIBITIONS
Selena Li
Project Director
Tel: +862123263662
Email:
Joy Zou
International Marketing Manager
Tel: +86 (21) 23263663
Email: / INFORMA VIETNAM
4 Nguyen Dinh Chieu St, Dakao Ward, Dist. 1,Ho Chi Minh City, Vietnam
Tel : +84 8 3910 0306
Fax : +84 8 3910 0140
Pham Huy Hoai
Sales Director
Email:
Pham Diem Phuong
Sales Manager
Email:
Nguyen Hoang Long
Senior Operations Manager
Email:
Linh Pham
Marketing Executive
Email:
Truc Tran
Project Assistant and Admin
Email:
VINEXAD Exhibition & Event
No. 9 Dinh Le Str., Hoan Kiem Distr, Hanoi, Vietnam
Tel: + 84-4-3825 5546
Fax: + 84-4-3936 3085
Pham Thu Ha (Ms)
Project Manager
Tel: +84-4-3825 5546 ext 439
Email:
Official Stand Builder
Furniture/ Electrical / Audio Visual Equipment / Floral & Plant Hire/
Stand Fitting Extras
Pico Ho Chi Minh CityLtd.
ACB Tower, Floor 10, 444A - 446 Cach Mang Thang Tam Ward 11, District 3, Ho Chi Minh, Vietnam
Contact:
Ms. Bich Huyen (Rosa)
Email: / / Bank Details
Full remittance must be forwarded with the order you have indicated.
Exhibitors can also pay directly to:
Company's name: Pico Ho Chi Minh City Ltd.
Address:
ACB Tower, Floor 10, 444A - 446 Cach Mang Thang Tam Ward 11, District 3, Ho Chi Minh, Vietnam
Bank A/c: VND: 013-053707-001 OR USD: 013-4073707-101,
SWIFT code: HSBCVNVX
At Bank :HSBC Bank (Vietnam)Ltd. Ho Chi Minh City Branch
Address:
The Metropolitan, 235 Dong Khoi Street
, Distric 1, Ho Chi Minh City, Vietnam
Please notify PICO of the full remittance details.
Please note: Exhibitors who choose to pay by telegraphic transfer will have to bear the bank charges.
Official Freight Handling & Customs
AEL Trading & Service Co. Ltd.
308/18 Binh Loi, Ward 13, Binh Thanh Dist, HCMC, Vietnam
Tel: + 84 8 62581123
Fax: + 84 8 62581129
Email:
Contact: Hoang Thi Hai Yen /
Travel & Accommodation
INFORMA Exhibitions Pte Ltd
4 Nguyen Dinh Chieu St, Dakao Ward, Dist. 1,Ho Chi Minh City, Vietnam
Tel : +84 8 3910 0306
Fax : +84 8 3910 0140
Email:
Contact: Nguyen Hoang Long / / Full remittance must be forwarded with the order you have indicated
Cheque/draft should be crossed and made payable to INFORMA EXHIBITIONS PTE LTD. Exhibitors can also pay directly via telegraphic transfer to our ACCOUNT with The Hong Kong and Shanghai Banking Corporation Limited
21 Collyer Quay, #01-00 HSBC Building, Singapore 049320
SWIFT Code: HSBCSGSG
Bank Code: 7232
A/c No: 260-093794-178 (USD)and notify the Organiser (INFORMA Exhibitions Pte Ltd) of the full remittance details. Please note that all bank charges are to be borne by remitter.
Orders without remittance will not be processed
Temporary Staff Services
INFORMA Exhibitions Pte Ltd
4 Nguyen Dinh Chieu St, Dakao Ward, Dist. 1,Ho Chi Minh City, Vietnam
Tel : +84 8 3910 0306
Fax : +84 8 3910 0140
Email:
Contact: Nguyen Hoang Long / / Full remittance must be forwarded with the order you have indicated
Cheque/draft should be crossed and made payable to INFORMA EXHIBITIONS PTE LTD. Exhibitors can also pay directly via telegraphic transfer to our ACCOUNT with The Hong Kong and Shanghai Banking Corporation Limited
21 Collyer Quay, #01-00 HSBC Building, Singapore 049320
SWIFT Code: HSBCSGSG
Bank Code: 7232
A/c No: 260-093794-178 (USD)and notify the Organiser (INFORMA Exhibitions Pte Ltd) of the full remittance details. Please note that all bank charges are to be borne by remitter.
Orders without remittance will not be processed
Photography
INFORMA Exhibitions Pte Ltd
4 Nguyen Dinh Chieu St, Dakao Ward, Dist. 1,Ho Chi Minh City, Vietnam
Tel : +84 8 3910 0306
Fax : +84 8 3910 0140
Email:
Contact: Nguyen Hoang Long / / Full remittance must be forwarded with the order you have indicated
Cheque/draft should be crossed and made payable to INFORMA EXHIBITIONS PTE LTD. Exhibitors can also pay directly via telegraphic transfer to our ACCOUNT with The Hong Kong and Shanghai Banking Corporation Limited
21 Collyer Quay, #01-00 HSBC Building, Singapore 049320
SWIFT Code: HSBCSGSG
Bank Code: 7232
A/c No: 260-093794-178 (USD) and notify the Organiser (INFORMA Exhibitions Pte Ltd) of the full remittance details. Please note that all bank charges are to be borne by remitter.
Security Services
Song Than Security
Contact: Mr. Hong
Mobile: +84 909384564
Cleaning Services
Ngoc Lan
Contact: Mr. Hong
Mobile: +84 909384564

Build-up period

Activities / Date / Time
Taking Over Hall by Organiser & Official Contractor / 12 June2017 / 8am
Floor marking and unloading of stand materials by Official Contractor / 12 June2017 / 9.00am – 1.00pm
Moving-in for Non-Official Contractor / 12 June2017
13 June2017
14 June2017 / 1pm – 5pm
9am – 5pm
9am – 5pm
Exhibitor Registration Onsite:
-Space Only Exhibitors
-Shell Scheme Exhibitors / 12 June2017
13 June2017
14 June2017
13 June2017
14 June2017 / 1pm – 5pm
9am – 5pm
9am – 5pm
3pm – 5pm
9am – 5pm
Shell Scheme Ready for Dressing up / 13 June2017
14 June2017 / 3pm – 5pm
9am – 5pm
Delivery of Displays/Exhibits
(The Organiser will not accept responsibility for any delivery on behalf of an exhibitor, nor will the Organiser be responsible for the safe keeping of such items after delivery) / 13 June2017
14 June2017 / 2pm – 5pm
9am – 5pm
Electrical Testing/Power Availability / 14 June2017 / 11am
Completion of All Stand Construction/ Decoration/ Display / 14 June2017 / 12pm
Walk Hall by Organiser & Official Contractors / 14 June2017 / 1pm
Closing of Halls / 12 – 14 June2017 / 5pm

Exhibition period / Opening Ceremony

Admission / Date / Time
Security Check
NO ACCESS TO THE HALLS WHILST THE SECURITY SWEEP IS IN PROCESS / 15 – 17 June2017 / 7am – 8:30am
OPENING CEREMONY / 15 June 2017 / 9:00am
Exhibitors / 15 June2017
16 June2017
17 June2017 / 8:30am – 5pm
8:30am – 5pm
8:30am – 5pm
Trade Visitors / 15 June2017 / 9am – 10:30am
(Opening Ceremony)
10:30am – 5pm
(Exhibition Commences)
16 June 2017 / 9am – 5pm
17 June2017 / 9am – 4pm

Tear-down period

Activities / Date / Time
Removal of exhibits/Return of telephone sets/Fax Machines/ / 18 June2017 / 9:00am – 11:30am
Power supply cut off / 17 June2017 / 5pm
Dismantling of electrical fittings & Shell Scheme Booth / 18 June2017 / 9:00am – 11:30am
Dismantling of all stands fitting / 18 June2017 / 9:00am – 11:30am
All stands to be dismantled and all debris removed by / 18 June2017 / 11:30am

*PLEASE NOTE THAT EXHIBITS SHOULD NOT BE DISMANTLED BEFORE THIS TIME. A FINE OF US$1,000 WILL BE LEVIED IN THE CASE OF EXHBITS & STANDS BEING DISMANTLED BEFORE THE END OF THE EXHIBITION

I, _____(Person-In-Charge) of ______(Exhibiting Company), accept full responsibility for, and agree to indemnify the Show Organiser (Informa Exhibitions Pte Ltd) for any damage (including any consequential loss) to the Saigon Exhibition & Convention Centre exhibition space rented to your company for the exhibition purposes during the build up and show days of MEKONG BEAUTY SHOW 2017. I hereby agree to ensure and shall not cause any damage to the floorings or any other property therein and shall make good and pay for any damage thereto (including accidental damage) caused by any act or omission (whether negligently or otherwise) of my organization, servants, agents or any person attending the Exhibition.

I understand that, should any of my employees or assigned representatives from my company fail to comply with any of these procedures, Informa Exhibitions Pte Ltd reserves the right to prevent us from working on the premises, and to seek damage for any resultant loss or liability.

The Organiser shall take all reasonable security precautions in the interest of the Exhibitors and Visitors. However, the Organiser shall not for any reason whatsoever be held responsible for any loss or theft of exhibits at the Exhibition hall during the build-up, exhibition and dismantling period. The Organiser shall also not be held responsible for any loss or damage to exhibits or any articles belonging to the Exhibitors.

It is imperative that the exhibitor insure, indemnify and hold the Organiser and the venue owners harmless in respect of all costs, claims, demands and expenses to which they may be subject as a result of loss of injury arising to any persons whatsoever caused while the said persons are upon examining or passing the exhibitor’s stands, during the tenancy of the exhibition.

Exhibitor:

Signature: / Date:
Name: / Position:
Company Name: / Stand No:

Exhibitor Appointed Contractor:

Signature: / Date:
Name: / Position:
Company Name: / Stand No:

We, as Exhibitor and Contractor,hereby guarantee our observance of the exhibition and hall regulations, and strictly agree to submit the following payments 14 days BEFORE the FIRST DAY OF BUILD UP prior permitted entry to hall:

Upon receipt of the above payment, permission will be granted and the necessary entry passes issued to us to commence work in the hall. We agree to bide to all rules & regulations of the exhibition, particularly those stipulated in this manual.

Please refer to form 4:

(COMPULSORY FOR ALL SPACE ONLY EXHIBITORS to fill in and return the forms)

Rules & Regulations for
NON-Official Contractor to Comply / Cost (USD) / Payable to:
A / Refundable Performance Bond / **VND1,100,000 per SQM / SECC
B / Management Fee (International Show) / ** VND120,000per SQM / SECC
C / Contractor Badge application / ** VND110,000per badge / SECC
(These badges will only be valid during build-up and tear down)
An administration fee for worker’s badge for the entire move-in period will be charged by the Hall owner, SECC as follows:
-Standard Contractor Badge (VND110,000 per badge)
-For any late application and submission (VND220,000 per badge)
-For any loss of contractor’s badge, can be requested/ replaced (VND185,000 per badge)
(All foreign works are required to have valid work permit issued by the Labour Department of Ho Chi Minh City)
D / **Submission of detailed technical drawings (elevations, layout plans & perspective), with dimensions for APPROVAL / Vinexad
Attn: Nguyen Hoang Long

E / Overtime Charges
From 5pm onwards for overtime
(Less than 1 hour overtime will be considered as 1hour overtime fee） / VND4,400,000 per hour per 36 sqm / Booth area less than 36 sqm, will be considered as 36 sqm. Calculation for overtime fee is based on a block of per 36 sqm per hour

** Where payment is made via bank transfer, SECC Bank must confirm upon of receipt of all monies paid and have Stand Design’s approved by the Organiser and Hall Owner, failing which BOTH the Exhibitors and the NON- Official Contractor are not allowed to enter the halls.

We hereby agree & confirm to be bound by the above:

Name of Exhibitor/ NON – OFFICIAL Contractor / Stand No.
Address
Country
Tel (include country & area codes) / Fax (include country & area codes) / E-mail
Website
Authorized Person Name/Designation/Signature/Date

The number of exhibitor badges required must be completed below. To avoid mistakes in the preparation of the badges, please TYPE the personnel names in CAPITAL LETTERS for clarity. The Organiser will not be liable for mistakes made due to the improper completion of the form.

(Hand written applications are not accepted prior to the exhibition)

Badges can be collected along with the exhibitor kit from the registration counter on-site upon arrival at the fairground during the build-up period. Admission is strictly by show of badges only and badges must be worn at all times on the exhibition floor.

For the first 12 sqm, each exhibitor is entitled up to 5 free badges. For every subsequent 12 sqm, 2 free badges will be issued, up to a maximum of 30 free badges. Additional badges or replacement of lost badges are chargeable at US$5 each. Please contact The Organiser for additional badges to process.Exchange rate for conversion will be subject to prevailing rate.

Exhibitor Badges (only DIRECT/ registered participating company name will be printed)

Required Fields for Each Exhibitor Badges Application

Booth No
Exhibiting Company Name
Country
Person Name
Designation
Email Address
Booth No
Exhibiting Company Name
Country
Person Name
Designation
Email Address
Booth No
Exhibiting Company Name
Country
Person Name
Designation
Email Address
Booth No
Exhibiting Company Name
Country
Person Name
Designation
Email Address
Booth No
Exhibiting Company Name
Country
Person Name
Designation
Email Address

Attached separate sheet (as the above FORMAT for submission) if necessary

We hereby agree & confirm to be bound by the above:

Name of Exhibiting Company / Stand No.
Address
Country
Tel (include country & area codes) / Fax (include country & area codes) / E-mail
Website
Authorized Person/Signature/Date

Exhibitors with shell scheme stands is COMPULSORY to read through the rules &r regulations and the charges imposed for any onsite changes made to your stand.

See Section 3: SHELL SCHEME STAND FITTINGS

You will be provided with a Name-board on the fascia of the stand.

IMPORTANT NOTE:

Exhibitors are reminded that only one registered name or trade name may appear on the shell scheme name board

Unless this form is RETURNED TO THE ORGANISER by the deadline, the name appearing on the Space Application Contract will be used on the name panel.

Shell Scheme Stands include 2 no. of 40W fluorescent tubes, 2 nos. of folding chairs, 1 no. of information table, 1 no. waste paper basket, 1 no. of 13amp/220V single phase power point and carpet.

(carpet colour to be determined later)

Shell Scheme Entitlement
Stand Area in SQM / 9-14 / 15-17 / 18-23 / 24- 26 / 27-29 / 30-36
Fluorescent Light (40W) / 2 / 3 / 4 / 5 / 6 / 8
Information Counter (1mL x 0.5mx 0.75mht) / 1 / 1 / 1 / 2 / 2 / 3
Folding Chairs / 2 / 2 / 3 / 3 / 4 / 4
13 amp 220v single phase power outlet
(fuse up to 5amp) / 1 / 1 / 2 / 2 / 3 / 3
Waste paper basket / 1 / 1 / 2 / 2 / 3 / 3
Fascia Board / Yes to be provided
Fascia Text / Yes to be provided
Needle Punch Carpet / Yes to be provided

Part A: SHELL SCHEME STAND FASCIA BOARD NAME

Please indicate below the name of the company and stand number to be reflected on the fascia board. (PLEASE TYPE OR PRINT IN CAPITAL LETTERS.) A maximum of twenty-four (24) letters can be accommodated for English company name.

Only one company name is allowed in each booth for booth with more than 1 fascia board.

CHARGES IMPOSED FOR ANY ONSITE CHANGES MADE TO A SHELL SCHEME STAND
Descriptions / Amt (US$)
Per every service call for onsite changes / To Notify onsite:
Onsite Changes to Fascia Board Name or letterings
(different from the submitted form previously) / US$35 per fascia board name per panel / Informa Exhibitions
(The Organiser)
Located at the Show Management Office or Exhibitor Registration Counter
Attaching of own logos onto fascia board without informing The Organiser before 05 May 2017 / US$35 per fascia board panel
(Logos have to be removed immediately by Exhibitors)

Hall No Stand no.

Company Name in English (24 Letterings )

Part B: SHELL SCHEME STAND EXHIBIT HEIGHT DECLARATION

Please place “X” in the box appropriately

YES, we HAVE exhibits/fittings exceed 2m height, and require to be installed before the fascia board fitting. Our exhibits will enter the exhibition hall Date:__ Timing:__.. The fascia board WILL BE READY FOR INSTALLATION ONLY AFTER WE INFORMED THE ORGANISER.

NO, we DO NOT HAVE any exhibits/fittings exceed 2m height. Please install the fascia board as per the exhibition time schedule.

If Ifail to informThe Organiser before 05 May 2017, a fee of US$65 per fascia board per panel will be imposed for any onsite fascia board dismantle and reinstallation

Part C: SERVICE LOCATION PLAN

The standard location of the power point will be along the backwall. Exhibitors who have their preferred locations are to indicate on the plan using the symbols below:

CHARGES IMPOSED FOR ANY ONSITE CHANGES MADE TO A SHELL SCHEME STAND
Descriptions / Amt (US$)
Per every service call for onsite changes / To Notify onsite:
Removal or Additional of panel onsite
e.g. to add a side wall for a corner stand / US$30 per panel / Informa Exhibitions
(The Organiser)
Located at the Show Management Office or Exhibitor Registration Counter
Onsite repositioning of lighting and power point other than your preferred locations submitted in this form / 50% surcharge of the rented price for each item

We hereby agree & confirm to be bound by the above:

Name of Exhibiting Company / Stand No.
Address
Country
Tel (include country & area codes) / Fax (include country & area codes) / E-mail
Website
Authorized Person/Signature/Date

For special design booth, it is not more than 4m height

This applies to SPACE STAND NON-OFFICIAL Contractor appointed by the Exhibitor.

Before permission is granted for a contractor to work at the exhibition and the necessary passes issued either the exhibitor OR the contractor is required to fulfill the following:

Rules & Regulations for
NON-Official Contractor to Comply / Cost (USD) / Payable to:
A / Refundable Performance Bond / **VND1,100,000 per SQM / SECC
Deadlines
Non-Official Stand Builders are to place a refundable Performance Bond of US$25 per SQM to SECCeither by banker’s guarantee or cash 14 working days before the first move in day. The refundable Performance Bond shall be valid for 15 days after tear down period and refunded thereafter
B / Management Fee (International Show) / **VND120,000 per SQM / SECC
Deadlines
Payment of management fee of US$8 per SQM for any construction work 14 working days before first move in day
C / Contractor Badge application / **VND110,000 per badge / SECC
(These badges will only be valid during build-up and tear down)
An administration fee for worker’s badge for the entire move-in period will be charged by the Hall owner, SECC as follows:
-Standard Contractor Badge (VND110,000 per badge)
-For any late application and submission (VND220,000 per badge)
-For any loss of contractor’s badge, can be requested/ replaced (US$ 8 per badge)
(All foreign works are required to have valid work permit issued by the Labour Department of Ho Chi Minh City)
Deadlines
Apply at least 14 working days before the first move in day:
a)Submitting the list of workers
b)Submission of detailed information of the authorized contractors appointed by the exhibitors
c)Worker badges Registration
The number of Contractor passes required should be completed below. To avoid mistakes in the preparation of the badges, please TYPE names of personnel in CAPITAL LETTERS for clarity. Both The Organiser and Hall Owner, will not be liable for mistakes made due to the improper completion of the form and no badge replacement will be made.
NON-OFFICIAL CONTRACTORS/WORKERS WILL NOT BE ALLOWED TO ENTER THE HALLS FOR ANY CONSTRUCTION/ DECORATIONS SHOULD THE REFUNDABLE PERFORMANCE BOND IS NOT FULLY PAID FOR THIS SHOW.
Personnel working in the exhibition must carry ORIGINAL work pass with them at all times and produce upon request. Under the Employment of Foreign Workers Act/Vietnam’s Law, any person caught employing foreigners without a valid work permit is an offence.
D / **Submission of detailed technical drawings (elevations, layout plans & perspective), with dimensions for APPROVAL / Informa
Attn: Nguyen Hoang Long

Approval Deadlines:

1. Organiser’s approval

Email to Nguyen Hoang Long the detailed booth drawings and electrical line drawings with dimension before 05 May 2017

1. Hall Owner’s approval (SECC)

All contractors are to bring along your print out copies of detailed technical drawings (elevations, layout plans & perspective), with dimensions, illustrating the design of your stand for the Exhibition to the SECC for approval at least 14 working days before the first move in day – COMPULSORY
E / Overtime Charges
From 5pm onwards for overtime
(Less than 1 hour overtime will be considered as 1hour overtime fee） / VND4,400,000 per hour per 36 sqm / Booth area less than 36 sqm, will be considered as 36 sqm. Calculation for overtime fee is based on a block of per 36 sqm per hour
Note:-
Exhibitors/Contractors who wish to work on the stand overtime in the exhibition halls should give notice to the Organiser before 2pm of that day
(please submit the overtime form to the exhibitor’s registration counter located outside the hall or at the Show Management Office).
At 5pm during build up, ALL EXHIBITORS AND THEIR OWN APPOINTED CONTRACTORS will be requested to leave the exhibition halls. Only EXHIBITORS and THEIR OWN APPOINTED CONTRACTORS who have applied for overtime will be allowed back into the exhibition hall with their particulars given to the security at 6pm. A *charge will be levied on exhibitors/ contractors who wish to work overtime at the exhibition halls.

** Where payment is made via bank transfer, SECC Bank must confirm upon of receipt of all monies paid and have Stand Design’s approved by the Organiser and Hall Owner, failing which BOTH the Exhibitors and the NON- Official Contractor are not allowed to enter the halls.