Executive Committee Meeting 25th July 2014

Meeting number / 1 - 2014/2015
Meeting called by / President
Note taker / Mandy James, Democracy & Liberation Co-ordinator
Attendees / SU President VP Pontypridd, VP Cardiff, VP Newport, COSC Cardiff (via telephone)

Agenda topicMinutes of previous meeting

Discussion / This is the first meeting of the academic year.
Conclusions
Action items / Person responsible / Deadline
Agenda Topic:Matters arriving from those minutes
Discussion / N/A
Conclusions
Action items / Person responsible / Deadline
Agenda Topic Standard items
Discussion / Environment - NTR
Health & Safety – NTR
Fairtrade - NTR
Conclusions
Action items / Person responsible / Deadline
Agenda Topic 1: Representation
Discussion /
  • It was noted that Sabbaticals had attended SUTraining and that training is still ongoing.

Conclusions
Action items / Person responsible / Deadline

Agenda Topic 2: Feedback on Mandates from Student Council

Discussion /
  • It was agreed to look at this again.

Conclusions
Action Items / Person responsible / deadline

Agenda Topic 3: Freshers Pages – Social Media

Discussion /
  • It was noted that there is currently 3 Groups and 3 pages.
  • It was agreed after discussions that there should still be the 3 regional groups with only one overall page still with a reference to Freshers.

Conclusions / President to discuss further with Comm Assist.
Action Items / Person responsible / deadline

Agenda Topic 4: Media Officer Position motion

Discussion /
  • The meeting discussed the Media motion and noted that it is proposed to include this position within Student Council.
  • It was noted that there is difficulty in meeting quoracy for student council at present and an additional committee would add to the difficulty.
  • It was agreed to further look at the motion and standing orders further to see if any of the committees could merge and to reconsider the motion.
  • It was further agreed that due to the decrease in Officers and staff there is a definite need for the Media Officer position.

Conclusions / It was agreed that Sabbatical officers would meet to discuss options further for the motion and to resubmit at a later date.
Action Items / Person responsible / deadline
Arrange to meet to discuss options. / pres / a.s.a.p

Agenda Topic 5: Media Strategy

Discussion /
  • VP Cardiff updated the meeting
  • It was decided to stick with the charcoal theme – welfare light blue and white, Academic white and red, course rep to be decided after meeting with DM.
  • It was noted that VP Cardiff would be responsible for the photography side of things and VP Newport would concentrate on the film & video side of things.
  • It was further agreed to use the same theme throughout.

Conclusions
Action Items / Person responsible / deadline

Agenda Topic 6: Out in sport policy

Discussion /
  • After a brief discussion the meeting voted in favor of accepting the out in sport policy for the Pontypridd and Cardiff region only. (5 in favor).

Conclusions / The out in sport motion passed for the Pontypridd and Cardiff region only.
Action Items / Person responsible / deadline

Agenda Topic 7: Honorary Life Memberships proposals

Discussion /
  • It was noted that proposals had been received at the previous Student council’s meetings for honorary life membership. The president informed the meeting of the contributions made to the Union by the following :-
  • Spike Sheppard
  • Rei Griffiths
  • Steffan Evans
  • Chloe Lockhart
  • The meeting voted in favor of accepting the proposals for honorary life membership.

Conclusions / All above to be granted honorary life membership.
Action Items / Person responsible / deadline
President to contact above to inform them of honorary life membership and of information required by Union. / President / a.s.a.p

Agenda Topic 8: A.O.B

Discussion / 8.1 Atrium
  • It was noted that the campaign budget allocated last year was not used.
  • It was suggested to see if the budget from the previous year could be re-used to purchase/provide a computer and printer for the SU office.
  • It was agreed that the president would speak to the CEO with regards to obtaining a computer and printer for the Atrium SU and to see if the previous year’s budget could be utilized.
8.2 Mascots
  • It was noted that Treforest currently has a Goat for a mascot and Newport a Centurion and at present there is no budget available to obtain a mascot for Cardiff.
  • The meeting was informed that the president has a Pac Man costume available and will donate for use as the Cardiff Mascot.
  • All agreed at the meeting to use the Pac Man costume as a mascot for Cardiff.
8.3 Photoshop
  • It was noted that at present all access is currently via MSM, the meeting feels that there should be at least 2 members of staff should have access to IT.
  • It was further noted that VP Cardiff is in the process of obtaining a quote based on fivelicenses’s and for 2010 update unsure if there is costs implications.
  • It was agreed that with regards to the license that there is a need to have at least 3 licenses in place (one per region).
  • It was further agreed that the President would speak to the CEO.
8.4 Campaigns
  • It was suggested that SCO’s don’t fully understand their responsibilities’ with regards to campaigningand that they would benefit from training and structure.
  • It was agreed that campaign should be decided at the beginning of the academic year and campaign training to be included with SC training.
8.5 Freshers
  • It was agreed that freshers events on wall planners etc need to be regionalbased to avoid confusion.
8.6 Next Exec Meeting
  • It was agreed that the next Exec meeting will take place on conference call to include COSC Cardiff if she cannot physically attend the meeting.

Date of next meeting tbc.
Conclusions / There being no further business the meeting closed.