Example Exterior Monitoring Procedure

Example Exterior Monitoring Procedure

XYZ Food Facility

Exterior Monitoring Procedure

Written By: J. Caesar

Code: SOP P9.1.1 Revision Date: Nov. 12, 2008

Who:

Designated trained maintenance personnel

When:

Monthly

What:

1.  Walk around the perimeter of the property. Inspect the property surrounding the facility for absence of:

·  Visibly polluted areas

·  Garbage on facility property or accumulated on neighbouring property (e.g. in ditches)

·  Flooded areas and/or standing water (e.g. clogged drain)

·  Operations nearby that could contribute contamination (e.g. factories emitting noxious fumes or liquid waste, new construction, public paving)

·  Excessive dust or mud

·  Overgrown weeds, grass or shrubs

·  The 48 cm (18 in.) gravel perimeter around the plant (e.g. gravel has been removed, less than 48 cm wide, does not reach all the way around the facility)

·  Vegetation growth in the 48 cm gravel perimeter

·  Seasonal equipment or pallets stored outside but not stored on the covered platform at the back of the property

·  Evidence of pests

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2.  Walk around the facility, and inspect walls:

·  For holes (around windows, doors, piping, etc.)

·  For missing screens or covers on vents, air intakes, windows, door in the maintenance shop and utility room (all other windows and doors must be completely closed)

·  Test exterior doors to see if self-closing devices are functional and fit tightly when closed (all doors must have weather stripping)

3.  Get on the roof (following Health and Safety training) to inspect for:

·  Holes (around piping, in the roof, etc.)

·  Missing screens or covers on vents and air intakes

·  Pooling water on the roof

4.  Check that the air curtain at the shipping entryway is functioning.

5.  On RCD P9.1.1 Exterior Monitoring Record, record a “ü” for all items found to be satisfactory and an “X” for all items found to be unsatisfactory. All “X”s indicate a deviation. Record all deviations and corrective actions and work order # if necessary. Print your name, then sign and date the record.

6.  When complete, file all records in the Environment binder under the “Exterior” tab according to date. The Environment binder is stored in the maintenance office.

7.  If corrective action isn’t immediate (e.g. work order required), the Food Safety Coordinator will keep the record and will sign and date when corrective action is complete.

Deviations:

/

Corrective Actions:

/
Any item found unsatisfactory /   Correct the problem if possible (e.g. pick up garbage). Put in work order to have item repaired, if necessary.
  Inform the Food Safety Coordinator for all corrective actions that cannot be immediately completed and transfer the record to the Food Safety Coordinator.
  Record all corrective actions taken.
Food safety may have been compromised /   Inform Supervisor.
  Follow Hold Procedure SOP P3.2.1.
If deviation is recurring /   Inform Supervisor who will ensure a root cause analysis is performed

Records:

RCD P91.1 Exterior Monitoring Record

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