Evidence Based Practices Policy Team Meeting

Evidence Based Practices Policy Team Meeting

Notes from April 6, 2006 Meeting

Policy Team Mission Statement:

To provide leadership that promotes and sustains

the statewide use of Evidence Based Practices.

Chairing: John Klavins. Guest: Commissioner Joan Fabian. Present: Steve Kley, Terry Carlson, Andy Erickson, Andy Doom, Carol Pender Roberts, Swantje Willers, Patricia Mullen for Fred LaFleur, Roxanne Bartsh, Sue Stacey.

Agenda Item / Discussion Summary / Consensus/Decisions/Next Steps
Announcement:
Assistant Commissioner Chris Bray has accepted a new position with Washington County as of May 1st. / ·  Policy Team will need a new Commissioner’s representative
·  Commissioner Fabian said she’ll discuss that with staff and plans to be more active with the Policy Team herself. / ·  (Post-meeting): Jill Carlson will act as the Commissioner’s Representative as well as representing DOC field services on the Policy Team.
Commissioner’s Request: Review and statewide distribution of case planning recommendations by the Advisory Task Force on the Woman and Juvenile Female Offender in Corrections. / Policy Team members:
·  cited the importance of distributing such a set of recommendations statewide,
·  contributed several points, questions and suggestions for modifying the Task Force’s case planning recommendations,
·  expressed interest in endorsing the recommendations once revised, and
·  discussed DOC offering a separate training in the recommendations for agents and case managers with female caseloads. / ·  Sue Stacey will report the specific points, questions and suggestions to the Commissioner, the Task Force Work Group that developed the recommendations, and John Klavins.
·  John Klavins offered staff to assist the Task Force Work Group with possible revisions, and also possibly other members of the statewide ECM section of the ORANetwork.
·  Policy Team is asking that the Task Force and Sue S. get the revised version to the Team for consideration at the June 1st Team meeting.
SubCommittee Reports / Stakeholders/Marketing Work Group:
·  The Commissioner and Carol Pender Roberts reported on their successful meetings with Justice Paul Anderson, one of which included our NIC consultant Elyse Clawson, and with Judge Kathleen Gearing. Justice Anderson is interested in the idea of a statewide initiative like the chemical health one. Chief Justice Russell Anderson is also supportive. The group also met with MACCAC and CPO directors to discuss the idea of judicial district meetings of stakeholders to develop support and buy-in to EBP; Mark Sizer and Tom Adkins recommended holding those meetings at the county level rather than district level, but that would be too onerous. Note: Roxanne Bartsh will approach a judge who might be open. Chris Bray will join the Work Group.
Network Support Work Group:
·  Trainers are complaining about having to pay for rolls, coffee, candy, training game prizes, and training toys out of their own pockets. Sue Stacey reported that it’s getting harder to find trainers willing and able to train outside of their agencies for free, and to find agencies to host the trainings.
Reentry Pilot Project Work Group:
·  Is considering the possibility of starting with training ISR agents in pilot agencies in a full spectrum of EBP.
Training Work Group:
·  Reviewed Team’s discussion at previous meeting of Work Group’s curriculum list (the “What” of EBP training), the idea of issuing a RFI or RFP to generate ideas of how an outside organization could provide either contract trainings only or else statewide coordination of all trainings (contract trainer and staff trainer ones) as the “How” of EBP training, and Team’s concern re: involving Mark Carey as consultant to Team about training provision issue because of conflict of interest.
·  Assertion by Team that it has authority to develop a training delivery proposal to make to the delivery systems and facilities, and that it would not need to include 100% of MN agencies participating.
·  MCCC, which does software tech for most counties, has been approached and is interested in also coordinating EBP trainings with no membership cost and only the cost of the trainings.
·  Discussion of a vendor regularly providing original and booster EBP trainings and whether that would be affordable.
·  Metro CCA and CPO agencies have been discussing contracting out their training coordination and have identified 4 vendors. All metro CCAs, Rice and Stearns counties are committed and others are considering participating.
·  That significantly complicates the Team’s development of a similar proposal, so we will need to ask MACCSS for guidance about what direction to take with our training provision proposal.
·  Discussion points included: option of having north and south MN regions with a fulltime training coordinator who’s also a good EBP trainer and who would be assisted by local, agency trainers, booster trainings could be handled locally, need to develop quality control for EBP trainers and trainings, there are benefits to in-house trainers and benefits to outside trainers, we could develop a training provision collaborative for whichever agencies and facilities are interested and talk to MCCC about options they’d offer for coordinating EBP trainings using in-house and outside trainers starting with a pared-down list of courses, it would help if agencies got a benefit from developing more in-house trainers (e.g., got a training cost savings for contributing trainer time each year), Q: where would the start-up funds come from?
·  Note: Hennepin County is hoping to use NIC and its own e-learning and blended learning courses to reduce training costs and improve access to training. / ·  The Stakeholders Work Group will pursue with Jill Goski the possibility of having a presentation on EBP at the December judges’ conference.
·  Network Support Work Group: Several Policy Team members offered to contribute toys to the training boxes Sue Stacey sends out with the trainers, and several also offered to find training spaces in the 7-county metro area (CPR), Rochester (AE), SW MN (SW), and SE MN (RB)!
·  Reentry Pilot Project Work Group: Chris Bray has set up a meeting with Tim Lanz (DOC Reentry) and Carol Pender Roberts to discuss using Ramsey County, Hennepin County, and Dodge Fillmore Olmsted Community Corrections as the pilot sites.
·  The Training Work Group will lead the discussion at the June meeting about how to pose the training provision issues to MACCSS – particularly given the CCA and CPO separate system being created - and about how to ask for MACCSS guidance re: the direction of the Team’s training provision proposal. And Andy Doom will finalize the curriculum list and add “Implementation Challenges” detailing the Team’s conclusions, for use at MACCSS meeting.
Deputy Commissioner Harley Nelson’s Request: brief presentation/ update by Policy Team members on Team progress / ·  John Klavins, Andy Erickson, Carol Pender Roberts, and Andy Doom will make a brief report to the MACCSS meeting on June 22nd after further discussion at June 1st Team meeting.
·  They will deliver the Team’s message about the training provision proposal issue and will ask for guidance about the Team’s direction with the same training issue.
·  Sue S. will put together packets of the Policy Team brochure, 2006 goals (after finalized), and Training Work Group’s curriculum list with “Implementation Challenges”.
Policy Team Structure / ·  John Klavins will continue as Chair through the August, 2006 meeting. / ·  Co-Chair choice postponed until next meeting.
Update on Recruitment of Participants in YLS/CMI Trainings of Trainers / ·  Sue Stacey reported there are only 6 participants registered for the early May T4T and that earlier trainings were cancelled because of lack of registrants.
·  She said fewer agencies are willing to let staff become trainers, despite very light training obligations being exchanged for free trainer-development. That is leading to worsening trainer availability and impending burnout for those still participating. / ·  Foundation Skills for Trainers of EBP is April 11-13, and YLS T4T is May 2-4, 2006.
Revision of Policy Team meeting time / ·  Adding a half hour would not be a problem for most members. / ·  Policy Team meetings will now run from 9:30am to 12:00 noon on June 1st, August 3rd, October 5th, and December 7th.

Next Meeting: Thursday, June 1, 2006, from 9:30 – NOON (please note the changed time!), DOC central office (St. Paul).

Agenda:

·  Reports from EBP Policy Team work groups

·  Election of new Co-Chair, as well as the Chair who will start after August, 2006 meeting

·  Female Offender Task Force’s revised female offender case planning and management recommendations

·  Finalization of 2006 goals!

·  Crafting of the message to MACCSS June 22nd meeting

·  Other: website, t-shirts, training updates

Parking Lot Issues

·  Who can look into new EBP tools and/or fundraise for that?

·  Outcome Measures and the need to include this as a part of the EBP work (Data Definition Group?)

·  Educate local legislators.

¨  Provide them with information on Policy Team.

¨  How much can this group do without funding?

¨  When should Team go to legislators?