EVENTS PLANNING MEETING

24 August 2016 – Teleconference

Present: Eileen Martin,AmicusHorizon, Chair; Deborah White, WKHA; Brian Horton, Horton Strategic; Lesley Clay, Kent JPPB; Diane Beeching, Golding Homes; Rebecca Smith, KHG; Jill Pells, KHG

Apologies: Bob Porter,Thanet DC;Satnam Kaur, T & M BC; Sarah Robson, Shepway DC;

Action
1. / Notes of Meeting held on 7 June 2016 / Notes of the meeting held on 7 June 2016were agreed with the following matters arising:
2. / Excellence Awards Feedback / Discussion as to whether we could potentially have awards within Seminar as in previous years, however it was decided to have two separate events.
Generally considered that the event went very well and was actually better than in previous years.
LC mentioned the possibility of having a joint JPPB and KHG event in which case JPPB would share costs.
Discussed possibility of organisations sponsoring different awards rather than contributions going into a central pot.
LC mentioned Oakwood House lack of organisation with drinks and food despite being given precise instructions.
Agreed to look at Tudor Park, Mercure, Hilton and other venues for the Awards Centre. JP to get a price from KEC.
Agreed to look at a date in early September. Nominations by June/July, assessment date for end of July/beginning of August. Promote it at the Seminar.
RS suggested that we need to sort out categories by the end of this year and give people three/four months – egaccept nominations by May. / RS/LC/JP
JP
3. / Seminar 2017 – Date? / EM and SK discussed possibility of having a 2017 seminar and JP contacted KEC and confirmed that they will offer the venue at the 2016 cost.
Originally requested 12 and 13 July however, unsure if these dates will be available as it is the week after the Kent Show and the venue may not be ready in time.
Alternatives offered are
15, 16, 17, 18, 19 May – decided too early.
17, 18, 19, 20 July
Agreed to provisionally book 19 July and JP to copy in RS and LC so that they can take this forward in her absence.
RS/LC agreed to check date with SK to ensure that she is available. / JP
RS/LC
4. / Update on arrangements for Housing Strategy Refresh Launch, 2016, venue, etc / Still not in a position to launch. Retain on the Agenda – could possibly be launched at Seminar in 2017. / Retain on Agenda
5. / Future Funding Event / RS reported that the Future funding Event went well.
6. / Build to Rent Event, Ashford,
19 September 2016 / Build to Rent – RS sent out a reminder yesterday. Not huge numbers so far – around 20.
7. / Affordability Workshop, Ashford, September/October 2016 / Need to set a date for this but there is an Affordability Meeting on 12 September at which this will be discussed.
Suggested that we could invite a Snugbug representative.
8. / Asset Management Session, Ashford, September/October 2016 / No information at the moment – to be retained on the Agenda.
DB offered to help with getting this off the ground. Chris Francis is Head of Property Services at Golding and RS will contact him, Sharon Williams and Jillie Smithies Golding’s Head of Operations to arrange a date. / Retain on Agenda
RS
9. / Other KHG Events 2016/2017 Dates and Themes / BH mentioned that Alastair Pollock has been speaking with Cecile Booth regarding Custom Build which might be something to be pursued.
BH has said that 20 October is the preferred date for this and that if RS’s Neighbourhood Management meeting can finish early then this would enable the event to go ahead.
8. / Future Meeting Dates / All via teleconference – Agenda and papers will be available on the KHG Website about one week beforehand:
2 pm 6 September; Cancelled
3 pm 4 October;
3.30 pm 7 November;
2pm 5 December;
9. / AOB / JP to send out categories for Awards this year so that people can think about what to have next year and then discuss at the 4 October meeting.
RS –sponsorship – Anne from Moat emailed and they are keen to sponsor an award or category or something. To be noted.
BH met with David Godfrey last week and as soon as we have a date he will put a marker down to get Gavin Barwell and/or SajidJavid to speak at the 2017 Seminar. If it is not possible to get a Minister then will try to get a Senior Official.
BH Planning Protocol is now complete – teleconference to take place about this to agree a joint meeting with KPOG and KDG.
LC Dementia Awards day – 24 October at Oasis Academy Sheppey. Asked by Tracey Schneider if we would like to sponsor the Emma Kent Award – agreed. / JP(done)
9. / Next Meeting / Teleconference – 3 pm, 4 October 2016.

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