International Relations Club
University of Calgary
Event Proposal Form
Do you have an idea for an activity for IRC members that you would like to help make a reality? Fill out this form and submit it to the President of the IRC via email to
Event Proposal Steps:
Step 1: Decide on the idea or event you would like to execute
Step 2: Fill out Event Proposal Form
Step 3: Submit Event Proposal Form to IRC President via email at
Step 4: President will make Event Proposal item on Executive Meeting Agenda and
inform you of the date you are to attend.
Step 5: Proposal Presented by you (the person who submitted the Event Proposal Form)
at Executive Meeting
Step 6: Discussed by Executives at meeting
Step 7: General input or alterations required to be addressed
Step 8: Proposal Approved, Denied, or Denied and can be reviewed with suggested
Changes
Step 9: Execute the Event if approved and have FUN!
Event Proposal Information
Submitted by: ______Signature: ______
Contact Information: Phone: Email:
Date Submitted:
The Outline of the Event or Idea:
Event or Idea:
Purpose:
Proposed Date and Time of Event:
Funding required for Event:
Proposed Location:
Last Day for Cancellation of Event:
Execution of Event:
Person in Charge of overseeing this Event:
Contact Information: Phone: Email:
Deadline for and name of person in charge of
Booking event (space, beverages, etc) :
Payment of Event:
Advertising :
Purchasing required items:
Setup:
Completing and Submitting Event Analysis Form for Year End Report:
Other:
Request for Help:
Who:
Contact Information: Phone: Email:
What:
Deadline:
Help Confirmed (Please circle/highlight one): YESNO
Who:
Contact Information: Phone: Email:
What:
Deadline:
Help Confirmed (Please circle/highlight one): YESNO
Who:
Contact Information: Phone: Email:
What:
Deadline:
Help Confirmed (Please circle/highlight one): YESNO
Costs Breakdown (please make notes of resource for quotes and attach invoices)
Space:
Food:
Drinks:
Advertising:
Additional Costs (please name item and cost):
TOTAL COST: ______
Please note: Event and Funding cannot be approved without invoice to confirm costs. Once approval for funding is confirmed, person organizing event must take personal responsibility for any addition costs.
Changes RequiredYES NO
Submission of Changes to Event Proposal Deadline:
Changes to be addressed: ______
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