Event Action Sheet

Event Action Sheet

Event Name:

Event Date:

Venue:

Event Time:

TRIM:

Key Contacts:

Name:
Contact:
Email: / Name:
Contact:
Email:
Name:
Contact:
Email: / Name:
Contact:
Email:
/ Action / Activities / Responsible / Status / Comment /
1 / Event Synopsis Form / Acknowledge receipt
ESF Approved
Distribution:
-  VC Administration,
-  Secretariat,
-  DVC (if applicable),
-  UNE Media and
-  Anita Taylor
Other
2 / Budget / Cost Code
Other
3 / Invitations / Template approval
Production
Distribution
RSVP
Guest list
VIP considerations
Other
4 / Facilities Management / Venue booked
Paperwork
Setup
Lectern
Cleaning before and after
Other
5 / Catering / Booking
Menu
Quotation
Table centrepiece / flowers
Clean up
Other
5 / Marketing / Production of material
Invitations
Banners
Printing
Media advertising
Other
6 / Audio-visual support / Request placed
Sound equipment required
Lighting required
Video photographer
Hook up to Parramatta
P/A system
Run-through request
7 / Travel arrangements / Smartbook
Accommodation
Flights
Vehicle
Itinerary
Other
8 / Flowers / Quote
Delivery
Other
9 / Gifts / Quote
Delivery
Other
10 / Guest speaker / Booked
Synopsis
Other
11 / MC / Booked
Order of Proceedings
Other
12 / Protocol / Event brief
Order of proceedings
Distribution
Chancellor role
VC role
DVC role
13 / Media / Pre-event release
Promotion
Post-event release
Radio interview
Photographer