Commander
sector st petersburg
600 8TH ave. S.
st. petersburg, FL33701
APPENDIX 2 TO ANNEX E TO sector st petersburg
HEAVY WEATHER CONTINGENCY PLAN
EVACUATION POLICY/PLANNING AND ENTITLEMENTS
1.The following is provided for reference and is only as current as the DTG of issuance. It should be updated as needed, and confirmed annually at with ISC Miami. MIAMI WEBSITE:
UNCLAS //N03006//
SUBJ: THIS IS A COMLANTAREA HURRICANE SEASON 2011 WARNING ORDER REF/A/DOC/COMLANTAREA OPLAN 9700-06/07FEB07// REF/B/DOC/DCMS CONTINGENCY SUPPORT PLAN, 9730-10// REF/C/MSG/ALCOAST 591-09/072153ZOCT09// REF/D/DOC/COMDTINST 3061.1/07JUN96// REF/E/DOC/LANTAREA/D5STFINST 3140.1C/24AUG07// REF/F/DOC/NATIONAL RESPONSE FRAMEWORK/JAN08//
REF/G/MSG/COMLANTAREA/011300ZMAY09 (NOTAL)// REF/H/MSG/ALCOAST 241-07/142050ZMAY07// REF/I/MSG/COMDT CG-3R/061900ZJUN07// REF/J/MSG/ALCOAST 059/10/031730Z FEB 10// REF/K/DOC/LANTAREAINST 16001.1A/02APR08// REF/L/DOC/LANTAREAINST 16601.1B/07JUL08// REF/M/DOC/COMDT CG-13/14 DEC 2010// REF/N/DOC/COMDTINST 16000.22/09NOV09// REF/O/MSG/COMLANTAREA/082159ZSEP08//
REF/P/MSG/COMLANTAREA/091900ZNOV07//
NARR/REF A IS COMLANTAREA CONTINGENCY RESPONSE PLAN CONTAINING INTERIM CHANGE 1 MSG DTG 112012Z OCT 07. REF B IS DCMS CONTINGENCY SUPPORT PLAN DELINEATING LOGISTICS AND SUPPORT PROCESSES ISO REF A.
REF C IS CHANGE IN TDY AUGMENTATION AND SURGE STAFFING PROCEDURES PENDING RELEASE OF UPDATED COMDTINST 5400.1. REF D IS COAST GUARD MANPOWER MOBILIZATION AND SUPPORT PLAN. REF E IS THE LANTAREA/D5 STAFF SEVERE WEATHER BILL. REF F IS THE NATIONAL RESPONSE FRAMEWORK.
REF G IS COMLANTAREA CONTINGENCY COMMAND, CONTROL, AND COMMUNICATIONS (C3) EQUIP PROGRAM. REF H IS CGHQ GUIDANCE ON OPERATIONAL USE OF HOMELAND SECURITY INFORMATION NETWORK (HSIN).
REF I IS CGHQ SITREP AND BATTLE RHYTHM GUIDANCE FOR LARGE SCALE EVENTS. REF J IS CGHQ RELEASE OF IMPORTANT PREPAREDNESS AND INCIDENT MANAGEMENT GUIDANCE. REF K IS MARINE TRANSPORTATION SYSTEM RECOVERY GUIDANCE. REF L IS ATLANTIC AREA PORT OPERATIONS HURRICANE GUIDANCE.
REF M IS CG CALENDAR YEAR 2011 PRE-APPROVAL FOR MOBILIZATION OF COAST GUARD RESERVISTS. REF N IS COAST GUARD CONNECTIVITY TO THE NATIONAL RESPONSE FRAMEWORK. REF O IS LANTAREA MSG REGARDING TRACKING OF PERSONNEL/RESOURCES DEPLOYED ISO CONTINGENCY OPS. REF P IS LANTAREA DEPLOYABLE SPECIALIZED FORCES (DSF) RFF PROCESS. REFERENCES ARE AVAILABLE AT:
LANTPREPAREDNESSLANT5 AND SELECT THE 2011 HURRICANE INFORMAION LINK.
POC/DCMS/KERR/CDR/DCMS-53/757.628.4291/BRENDA.K.KERR(AT)USCG.MIL//
POC/LANTAREA/ANDERSON/CDR/LANT-3R3/757.398.7729/KAREN.R.ANDERSON(AT)
USCG.MIL//
POC/LANTAREA/STOLL/CIV/LANT-55/757.398.6455/PETER.J.STOLL(AT)
USCG.MIL//
ORDTYP/WARNORD/COMLANTAREA //
1. GENTEXT/SITUATION/
1.A. THIS IS COMMANDER ATLANTIC AREA HURRICANE SEASON 2011 WARNING ORDER (WARNORD) AND IS DIRECTIVE IN NATURE. THIS WARNORD APPLIES TO ALL UNITS IN THE LANTAREA AREA OF RESPONSIBILITY (AOR) INCLUDING PACAREA, DCMS, DCO, FORCECOM AND HQ UNITS/DETACHED PERSONNEL.
1.B. THE ATLANTIC HURRICANE SEASON BEGINS 01JUN AND CONTINUES THROUGH 30NOV (OPERATIONAL PERIOD). HURRICANES AND TROPICAL STORMS POSE A SERIOUS THREAT TO PERSONNEL, SHIPS, AIRCRAFT, AND INSTALLATIONS. COASTAL AREAS ARE ROUTINELY THREATENED BY TROPICAL CYCLONE'S STRONG WINDS AND ASSOCIATED STORM SURGE FLOODING. IN ADDITION, LOW LYING COASTAL AND INLAND AREAS MAY BE SUBJECT TO FLOODING ASSOCIATED WITH TROPICAL CYCLONE ACTIVITY.
1.C. THIS WARNORD DIRECTS ALL LANTAREA UNITS TO EXECUTE ACTIONS IN ACCORDANCE WITH (IAW) REFS A AND B AND BE PREPARED TO (BPT) CONDUCT RESPONSE OPERATIONS AND MITIGATE THE ADVERSE EFFECTS OF TROPICAL WEATHER SYSTEMS. PER REF A, CURRENT POLICY DICTATES SETTING OF HURRICANE CONDITIONS AS FOLLOWS:
HURRICANE CONDITION 5: 01JUN-30NOV.
HURRICANE CONDITION 4: 72 HOURS PRIOR TO ARRIVAL OF SUSTAINED GALE FORCE WINDS ASSOCIATED WITH TROPICAL CYCLONE ACTIVITY.
HURRICANE CONDITION 3: 48 HOURS PRIOR TO ARRIVAL OF SUSTAINED GALE FORCE WINDS ASSOCIATED WITH TROPICAL CYCLONE ACTIVITY.
HURRICANE CONDITION 2: 24 HOURS PRIOR TO ARRIVAL OF SUSTAINED GALE FORCE WINDS ASSOCIATED WITH TROPICAL CYCLONE ACTIVITY.
HURRICANE CONDITION 1: 12 HOURS PRIOR TO ARRIVAL OF SUSTAINED GALE FORCE WINDS ASSOCIATED WITH TROPICAL CYCLONE ACTIVITY.
NOTE: SUSTAINED WAS ADDED TO THE HURRICANE CONDITION (HURCON) DEFINITION AND IS DEFINED AS THE WIND SPEED VALUE AVERAGED OVER A MINIMUM OF ONE MINUTE.
1.D. 2011 ATLANTIC BASIN HURRICANE SEASON ALERT ORDER DIRECTING SETTING OF HURCON V FOR LANTAREA AOR WILL BE ISSUED NLT 01JUN11.
1.E. ASSUMPTIONS: ALL ASSUMPTIONS IN REFS A AND B ARE VALID FOR THE OPERATIONAL PERIOD.// 2. GENTEXT/MISSION/ 2.A. IAW REFS A AND B CONDUCT PREPARATORY ACTIONS AND BPT EXECUTE STATUTORY HURRICANE INCIDENT RESPONSE AND LOGISTICS SUPPORT ACTIVITIES. ATTAIN SEASONAL ALERT STATUS ON 01JUN11.
2.B. BPT SUPPORT A COORDINATED FEDERAL RESPONSE TO INCIDENTS IAW REFS F, J AND N. ALL UNITS SHALL AGGRESSIVELY EXECUTE/SUPPORT SEVERE WEATHER RESPONSE OPERATIONS GUIDED BY OUR CORE VALUES, PRUDENT ON-SCENE INITIATIVE AND IAW COMLANTAREA MISSION PRIORITIES DELINEATED IN REF A (ANNEX C, APPENDIX 21). ALL HANDS SHALL ENDEAVOR TO SUPPORT AND ENABLE UNITY OF EFFORT AT ALL LEVELS OF GOVERNMENT AND IN CONCERT WITH PRIVATE SECTOR PARTNERS.// 3. GENTEXT/EXECUTION/ 3.A. COMMANDER'S INTENT: ALL UNITS IN THE LANTAREA AOR WILL EFFECTIVELY USE AVAILABLE RESOURCES THROUGH RISK-BASED DECISION MAKING TO ENHANCE SECURITY, SAFETY OF LIFE AND PROTECT PROPERTY AND COAST GUARD CAPABILITY IN THE EVENT OF TROPICAL WEATHER THROUGH TIMELY CONTINGENCY RESPONSE OPERATIONS CONDUCTED IN A SAFE, SECURE, AND SUCCESSFUL MANNER, WITH A SMOOTH TRANSITION BY PARTICIPATING UNITS BACK TO NORMAL OPERATIONS. COAST GUARD PLANNING AND PREPARATIONS MUST BE DILIGENTLY AND THOROUGHLY EXECUTED PRIOR TO AND THROUGHOUT THE OPERATIONAL PERIOD.
3.B. TASKS.
3.B.1. LANTAREA STAFF, SUBORDINATE UNITS AND ALL CG FORCES, REGARDLESS OF RATING CHAIN, PHYSICALLY LOCATED IN THE LANTAREA AOR
SHALL:
3.B.1.A. REVIEW AND COMPLY WITH REF A, (EMPHASIS ON ANNEX C, APPENDIX 21) REF B, REF O, REF P AND REF E.
3.B.1.B. REVIEW, UPDATE AND ENSURE COMPLIANCE WITH CORRESPONDING DISTRICT AND UNIT HURRICANE/SEVERE WEATHER PLANS/INSTRUCTIONS BY 01JUN11. ENSURE ALL APPLICABLE UNIT/AOR PLANS ARE IN COMPLIANCE WITH REF A.
3.B.1.C. EXERCISE COMMUNICATIONS COORDINATION PROCEDURES UP AND DOWN THE CHAIN OF COMMAND AND WITH COMMUNITY PARTNERS BY 01JUN11.
3.B.1.D. ENSURE PERSONNEL ARE FAMILIAR WITH LOCAL DISASTER PREPAREDNESS AND DISASTER RECOVERY/CONSEQUENCE MANAGEMENT PLANS, POLICIES AND PROCEDURES BY 01JUN11.
3.B.1.E. ENSURE ALL INCIDENT MANAGEMENT TEAMS (IMT)/INCIDENT COMMAND POSTS (ICP), LANT/DISTRICT JOINT FIELD OFFICE (JFO) TEAMS, MARITIME TRANSPORTATION SYSTEM RECOVERY UNITS (MTSRU) AND SEVERE WX/COOP TEAMS ARE SUFFICIENTLY STAFFED, READY AND HAVE REVIEWED ALL APPROPRIATE SEVERE WEATHER/COOP PLANS/INSTRUCTIONS AND UNIT WATCHSTANDING STANDARD OPERATING PROCEDURES PRIOR TO 01JUN11.
3.B.1.E.1. THE NATIONAL RESPONSE FRAMEWORK (NRF) SETS FORTH THE BASIC FUNCTION OF THE JFO, WHICH IS TO PROVIDE A CENTRAL LOCATION FOR THE EFFECTIVE AND EFFICIENT COORDINATION OF FEDERAL, STATE, TRIBAL, LOCAL GOVERNMENTS, AND NONGOVERNMENTAL ORGANIZATIONS RESPONSE EFFORTS IN LARGE SCALE NATIONAL EVENTS.
3.B.1.E.2. CG JFO SUPPORT TEAM (SUPPORT TEAM) EXPECTATIONS:
3.B.1.E.2.A. WHEN A CG JFO SUPPORT TEAM DEPLOYS THEY ARE REPRESENTING, IN MOST CASES, COAST GUARD INTERESTS AT THE JFO IN THE AFFECTED DISTRICT. THE SENIOR MEMBER OF THE CG JFO TEAM (SO) WILL SERVE AS THE CG'S AGENCY REPRESENTATIVE AT A JFO, RRCC OR OTHER ESTABLISHED INTERAGENCY COORDINATION CENTER. THE SUPPORT TEAM SHOULD WORK CLOSELY WITH THE ASSIGNED DISTRICT/SECTOR LNO TO ENSURE ALIGNMENT WITH DISTRICT (OR IN SOME CASES, ASSIGNED CG INCIDENT
COMMANDER) GOALS.
3.B.1.E.2.B. A COAST GUARD JFO TEAM MAY BE REQUESTED AFTER A JFO HAS BEEN ESTABLISHED OR WILL BE ESTABLISHED BY EITHER THE DISTRICT DIRECTLY IMPACTED BY THE INCIDENT OR BY THE FEMA RRCC/FCO. IN BOTH CASES A FEMA MISSION ASSIGNMENT SHALL BE SOUGHT IN ORDER TO ENSURE STAFFORD ACT FUNDING IS AVAILABLE. HOWEVER, THERE MAY BE CIRCUMSTANCES WHERE ONLY COAST GUARD FUNDING IS AVAILABLE.
3.B.1.E.2.C. DISTRICTS SHALL ASSIGN A COAST GUARD LNO TO WORK WITH THE JFO AND BE PHYSICALLY CO-LOCATED WITH THE JFO TEAM. A COAST GUARD JFO TEAM WILL BE ASSIGNED FROM A DISTRICT OUTSIDE THE AFFECTED AREA. INITIAL COORDINATION BETWEEN THE DISTRICT AND THE JFO TEAM IS CRITICAL AND IS BEST ACCOMPLISHED WITH THE ASSISTANCE OF A DEDICATED, CO-LOCATED DISTRICT LNO.
3.B.1.E.2.D. MISSION ASSIGNMENTS: FEMA REQUESTS FOR A COAST GUARD JFO TEAM UNDER A MISSION ASSIGNMENT (MA) SHALL BE VETTED THROUGH THE DISTRICT. IT IS CRITICAL THAT THE DISTRICT AND THEIR LNO AT THE RRCC AND/OR JFO ENSURE THAT FEMA AND THE FCO UNDERSTANDS THAT THE ROLE AND FUNCTION OF THE COAST GUARD JFO TEAM IS TO ASSIST THE FCO/INTERAGENCY IN COORDINATING COAST GUARD MISSIONS AND COAST GUARD EQUITIES IN A RESPONSE AND/OR RECOVERY OPERATION. COAST GUARD JFO TEAMS ARE NOT ADDITIONAL PERSONNEL AVAILABLE TO FEMA TO FILL ESF POSITIONS IN SUPPORT OF FEMA.
3.B.1.F. BPT PROVIDE CONTINGENCY COMMUNICATIONS EQUIPMENT. REQUESTS FOR SUCH EQUIPMENT SHALL BE ROUTED THROUGH THE RESPECTIVE DISTRICT COMMAND CENTER TO LANTAREA C4IT STAFF (LANT-36) VIA THE LANTAREA COMMAND CENTER.
3.B.1.G. ENSURE UNITS RESIDING WITHIN LANTAREA AOR MAINTAIN CURRENT PORT AND WATERWAY STATUS USING COMMON ASSESSMENT AND REPORTING TOOL (CART).
3.B.1.H. ENSURE UNITS AND PERSONNEL RESIDING WITHIN LANTAREA AOR COMPLY WITH PERSONNEL ACCOUNTABILITY PROCEDURES IN PARA 4.C AND FOLLOW ON GUIDANCE PROMULGATED BY DISTRICTS.
3.B.1.I. ENSURE RECALL LISTS ARE CREATED AND ARE FORWARDED PER DISTRICT FOLLOW ON GUIDANCE.
3.B.2. REQUEST DCMS/FORCECOM:
3.B.2.A. ENGAGE WITH COMDT, LANTAREA, PACAREA AND OTHER GOVERNMENTAL AGENCIES (OGA) IAW REF B, AS NEEDED TO PROVIDE ADAPTIVELY PACKAGED RESOURCES NEEDED FOR RESPONSE SUPPORT AND ENSURE LOGISTICS UNITY OF EFFORT THROUGHOUT LANTAREA AOR.
3.B.2.B. ENSURE DCMS EMERGENCY RESPONSE TEAMS ARE STAFFED AND READY TO DEPLOY AS NEEDED.
3.B.2.C. ENSURE UNITS AND PERSONNEL RESIDING WITHIN LANTAREA AOR COMPLY WITH PERSONNEL ACCOUNTABILITY PROCEDURES IN PARA 4.C AND IN FOLLOW ON GUIDANCE PROMULGATED BY DISTRICTS.
3.B.3. REQUEST PACAREA:
3.B.3.A. ENSURE UNITS AND PERSONNEL RESIDING WITHIN LANTAREA AOR COMPLY WITH PERSONNEL ACCOUNTABILITY PROCEDURES IN PARA 4.C AND FOLLOW ON GUIDANCE PROMULGATED BY DISTRICTS.
3.B.3.B. ENSURE DOG DEPLOYABLE ELEMENTS PROVIDE SUPPORT AND DEPLOY EMERGENCY RESPONSE FORCE ELEMENTS AS NEEDED.
3.B.4. REQUEST DCO:
3.B.4.A. ENSURE UNITS AND PERSONNEL RESIDING WITHIN LANTAREA AOR COMPLY WITH PERSONNEL ACCOUNTABILITY PROCEDURES IN PARA 4.C AND FOLLOW ON GUIDANCE PROMULGATED BY DISTRICTS.
3.B.5. LANTAREA DISTRICTS SHALL:
3.B.5.A. PROVIDE FOLLOW-ON/AMPLIFYING GUIDANCE, INCLUDING PERSONNEL ACCOUNTABILITY PROCEDURES, TO SUBORDINATE UNITS AND OTHER UNITS/PERSONNEL RESIDING IN THE DISTRICT AOR PRIOR TO 01JUN11.
3.B.5.A.1 PROVIDE FOLLOW ON GUIDANCE REGARDING WHO WILL MAINTAIN RECALL LISTS.
3.B.5.B. PROVIDE PERSONNEL TO STAFF REQUESTED CONTINGENCY COMMUNICATIONS EQUIPMENT. SUCH PERSONNEL MAY INCLUDE THE COMMUNICATIONS RESTORATION MANAGER, THE CONTINGENCY COMMUNICATIONS MANAGER, AND/OR THE INCIDENT COMMUNICATIONS MANAGER.
3.B.5.C. ENSURE SUBORDINATE UNITS COMPLY WITH APPROPRIATE PORTIONS OF THIS MSG.
3.B.5.D. BPT CONTACT THE DCMS WATCH AT LANTAREA COMMAND CENTER WITH REQUESTS FOR MISSION SUPPORT FOR EMERGENCY RESPONSE TEAMS.
3.C. REPORTS.
3.C.1. THE FOLLOWING REPORTING GUIDELINES APPLY:
3.C.1.A. DCO (CG-533) AND PACAREA: REPORT TO LANTAREA RESPONSE
(LANT-3R) AND LANTAREA COMMAND CENTER INFO COPY TO SERVICING
DISTRICT(S)
STATING THE STATUS OF THEIR UNITS IN THE LANTAREA AOR BY 01JUN11.
3.C.1.B. LANTAREA UNITS/CUTTERS: REPORT TO AREA RESPONSE (LANT-3R), INFO COPY TO SERVICING DISTRICT COMMANDER BY 01JUN11.
3.C.1.C. DISTRICTS: REPORT TO AREA RESPONSE (LANT-3R), INFO LANTAREA COMMAND CENTER BY 01JUN11.
3.C.1.D. DISTRICTS SHALL ENSURE SUBORDINATE UNITS REPORT AS REQUIRED IN DISTRICT GUIDANCE.
3.C.1.E. DCMS LOGISTICS AND SERVICE CENTERS: REPORT TO LANT-3R, LANT-30, AND DCMS-53 BY 01JUN11.
3.C.2. BATTLE RHYTHM WILL BE IAW REF I AND REF A (ANNEX C, APPENDIX 21). SITREPS SHALL BE POSTED ON HSIN IAW REF H. ANY CHANGES TO BATTLE RHYTHM WILL BE PROVIDED SEPCOR WITH THE FOLLOWING EXCEPTION:
3.C.2.A. EFFECTIVE 01JUN11, LANTAREA WILL RELY ON THE MARINE TRANSPORTATION SYSTEM COMMON ASSESSMENT AND REPORTING TOOL (CART) FOR TIMELY AND ACCURATE INFORMATION REGARDING THE STATUS OF PORTS, WATERWAYS AND CRITICAL INFRASTRUCTURE RELATED TO THE MTS. SECTORS AND DISTRICTS SHALL USE THE CART FOR MAINTAINING A REAL TIME AND ACCURATE STATUS OF PORTS, WATERWAYS, RELATED INFRASTRUCTURE AND KNOWN ECONOMIC IMPACT.
3.C.2.B. REF I LAYS OUT A GENERAL STRUCTURE FOR SITREPS AND DIRECTS PARAGRAPHS 4 AND 6 BE USED TO ADDRESS PORTS, WATERWAYS AND CRITICAL INFRASTRUCTURE. CONTINUED REPORTING FROM DISTRICTS VIA SITREP FOR PARAS 4 AND 6 IS NO LONGER NECESSARY WITH REGARD TO THESE SPECIFIC CATEGORIES. HOWEVER, IT IS CRUCIALLY IMPORTANT TO MAINTAIN ACCURATE AND CURRENT INFORMATION IN CART.
3.C.2.C. THE REQUIREMENT PER REF I FOR DISTRICTS TO SUBMIT SITREPS (WITH THE EXCEPTION OF PARA 3.C.2.B.) REMAINS. DISTRICTS MAY ALLOW SECTORS/SUBORDINATE UNITS TO REPORT TO THE DISTRICT VIA WHATEVER MEANS THEY PREFER, HOWEVER THE REQUIREMENT REMAINS FOR SITREPS TO LANTAREA. LANTAREA WILL PROVIDE STANDARD SLIDE DECK TO BE POPULATED BY DISTRICTS.// 4. GENTEXT/ADMINISTRATION AND LOGISTICS/ 4.A. SURGE PERSONNEL. PERSONNEL SERVICE CENTER-PERSONNEL SERVICES DIVISION-SURGE STAFFING BRANCH (PSC-PSD-SSB) WILL COORDINATE ALL INDIVIDUAL PERSONNEL AUGMENTATION IN RESPONSE TO REQUEST FOR FORCES
(RFF) MESSAGES PER REF C.
4.A.1. AUTHORITIES: THE SELECT-AND-DIRECT TASKING AUTHORITY WILL BE EXERCISED BY THE PERSONNEL SERVICE CENTER-PERSONNEL SERVICES DIVISION SURGE STAFFING BRANCH (PSC-PSD-SSB). DISTRICT STAFFS WILL ALSO HAVE SELECT-AND-DIRECT TASKING AUTHORITY FOR MEETING INVOLUNTARY RESERVE MOBILIZATION NEEDS AND ACTIVE DUTY FILLS.
4.A.2. PROCEDURES FOR REQUESTING TEMPORARY MILITARY, CIVILIAN, AND AUXILIARY PERSONNEL SUPPORT: DISTRICT UNITS, LOGISTICS CENTERS/SERVICE CENTERS (LC/SC) AND HQ DIRECTORATES REQUESTING UNITS MUST FIRST CONDUCT AN INITIAL QUERY VIA THEIR CHAIN OF COMMAND SEEKING AN INTERNAL COMPETENCY FILL. IF THE CHAIN OF COMMAND CANNOT FILL USING INTERNAL RESOURCES, THEN THE REQUEST SHALL BE FORWARDED TO PSC-PSD-SSB VIA LANTAREA.
4.A.3. LARGE SCALE CONTINGENCY OPERATIONS REQUEST FOR FORCES SHALL ALSO USE THE (ICS-213 RR CG) ORIGINATING FROM THE INCIDENT COMMAND POST, AND SHALL BE ROUTED TO THE SECTOR INCIDENT MANAGEMENT TEAM (IMT)/DISTRICT IMT. SECTOR/DISTRICT IMT, THEN FOLLOW THE ABOVE PROCESS. IMT SHALL ALSO ENTER THE REQUEST INTO MRTT.
4.A.4. EMERGENCY RESPONSE OR MANAGEMENT TEAMS: SPECIAL TEAMS PRE-DESIGNATED SHALL BE REQUESTED VIA LANTAREA WHO WILL WORK WITH DCMS TO COORDINATE REQUESTS FOR EMERGENCY RESPONSE TEAMS, EMERGENCY MANAGEMENT TEAMS OR OTHER FORCE ELEMENT RESOURCES.
4.A.5. COMMUNICATION REQUIREMENTS: UNLESS OTHERWISE DIRECTED, ALL TDY AUGMENTATION AND SURGE STAFFING REQUESTS SHALL BE SENT VIA CGMS IAW SSB PUBLISHED GUIDANCE.
4.A.6. TITLE 14 PRE-AUTHORIZATION: IAW REF M, DHS APPROVED A USCG REQUEST FOR AUTHORIZATION OF INVOLUNTARY RECALL OF UP TO 1,500 COAST GUARD RESERVISTS TO AUGMENT ACTIVE DUTY IN THE RESPONSE TO TROPICAL WEATHER AND OTHER NATURAL DISASTERS. THIS PRE-APPROVAL EXTENDS THROUGH 31 DECEMBER 2011. MEMBERS CAN NOT BE RECALLED FOR MORE THAN 60 DAYS IN A 4 MONTH PERIOD, AND NO MORE THAN 120 DAYS IN ANY 2 YEAR PERIOD. THIS AUTHORITY IS HELD BY COMDT AND HAS NOT BEEN DELEGATED. IF DISTRICTS REQUIRE INVOLUNTARY RECALL AUTHORITY, THEY SHALL REQUEST IT VIA LANTAREA PER REF D.
4.B. FINANCIAL GUIDANCE.
4.B.1. THIS GUIDANCE IS GENERAL IN NATURE. MORE SPECIFIC GUIDANCE WILL BE PASSED AS REQUIRED.
4.B.2. ALL FINANCIAL OBLIGATIONS ASSOCIATED WITH PREPARATIONS FOR AN APPROACHING TROPICAL SYSTEM OR OTHER NATURAL DISASTER WILL BE ASSIGNED A SPECIFIC COST CENTER. THE FIRST COST CENTER FOR THE 2011 HURRICANE SEASON IS 79839. NEW COST CENTERS WILL BE ISSUED AS NEEDED. USE OF THE CORRECT COST CENTERS ENABLES LANT-83 AND COMDT TO ASSESS THE OVERALL FINANCIAL IMPACT OF THESE EVENTS AND DOES NOT GUARANTEE REIMBURSEMENT. UNIT PROGRAM ELEMENTS SHALL BE USED AS A FIRST SOURCE TO FUND NATURAL DISASTER COSTS. UNITS ARE REMINDED TO PAY PARTICULAR ATTENTION TO THEIR RESPECTIVE FISCAL LIMITATIONS AND ENSURE THEY DO NOT OVER SPEND. UNITS IN NEED OF SUPPLEMENTAL FUNDING SHALL FOLLOW ESTABLISHED PROCEDURES TO REQUEST ADDITIONAL FUNDS THROUGH THEIR CHAIN OF COMMAND. IF DAMAGE/RESPONSE COSTS BECOME SIGNIFICANT, LANT-83 WILL PROVIDE UPDATED GUIDANCE REGARDING TRACKING AND REPORTING OF RELATED COSTS TO SUPPORT A REQUEST FOR ADDITIONAL FUNDS. REQUESTS FOR THIS TYPE OF INFORMATION TYPICALLY REQUIRE A VERY QUICK RESPONSE AND ARE LIKELY TO RELY HEAVILY ON FIELD UNIT ESTIMATES, ESPECIALLY AS THE END OF THE FY APPROACHES.
4.B.3. BUDGET OFFICERS AND FINANCIAL MANAGERS SHALL ENSURE THEIR PROGRAM ELEMENTS ARE SET UP FOR THE APPROPRIATE COST CENTER IN THE CORE ACCOUNTING SYSTEM (CAS) AND THE FINANCE AND PROCUREMENT DESKTOP (FPD). UNITS ARE REQUIRED TO ENTER FINANCIAL TRANSACTIONS INTO THE ACCOUNTING SYSTEM IN A TIMELY MANNER.
4.B.4. IF PURCHASES ARE MADE WITH PURCHASE CARDS IN SUPPORT OF A HURRICANE OR NATURAL DISASTER RESPONSE, AND THE COST CENTER ASSOCIATED WITH THE CARD IS NOT SPECIFIC TO THE CURRENT DISASTER, THE CARDHOLDER WILL NEED TO CHANGE THE COST CENTER BY USING THE PURCHASE CARD APPLICATION AFTER THE PURCHASE IS MADE.
4.B.5. IF THE COAST GUARD RECEIVES DISASTER FUNDING VIA FEMA MISSION ASSIGNMENTS ACCEPTED BY THE DISTRICT COMMANDER AND THE EVENT IS DETERMINED TO BE TYPE 2 (PER REF N), DISTRICT BUDGET OFFICERS WILL PROVIDE GUIDANCE REGARDING AFC 80 REIMBURSABLE ACCOUNTING STRINGS THAT WILL BE USED TO CAPTURE INCREMENTAL COSTS OF FULFILLING THE MISSION ASSIGNMENT. LOCAL BSUS WILL BE AVAILABLE TO PROVIDE SUPPORT. LANT-83 WILL PROVIDE ASSISTANCE TO THE DISTRICT BUDGET OFFICERS IF REQUESTED. IF THE MISSION ASSIGNMENT IS ACCEPTED BY COMLANTAREA AND THE EVENT IS CONSIDERED TO BE CATASTROPHIC OR TYPE 1, LANT-83 WILL PROVIDE GUIDANCE FOR USING REIMBURSABLE AFC-80 ACCOUNTING STRINGS TO CAPTURE THE INCREMENTAL COSTS. IT IS IMPORTANT THAT ALL PURCHASES RELATED TO FEMA MISSION ASSIGNMENTS BE CAPTURED IN THE FINANCE AND PROCUREMENT DESKTOP (FPD) AS SOON AS POSSIBLE SO THAT THE RESPONSIBLE OFFICE CAN DEVELOP ACCURATE REQUESTS FOR REIMBURSEMENT TO FEMA. IN ORDER TO USE THE ACCOUNTING STRINGS THAT WILL BE SPECIFIED BY THE DISTRICT OR LANT BUDGET OFFICE, LOCAL FPD ADMINISTRATORS MUST GRANT SYSTEM ACCESS TO THOSE MAKING PURCHASES IN SUPPORT OF THESE MISSION ASSIGNMENTS. UNITS MUST ENSURE EXPENDITURES CHARGED AGAINST AFC-80 REIMBURSABLE LINES OF ACCOUNTING ARE FOR LEGITIMATE FEMA REIMBURSABLE ITEMS IAW THE APPROPRIATE MISSION ASSIGNMENT AND MUST BE MADE WITH APPROPRIATE SUPPORTING DOCUMENTATION. THIS IS CRUCIAL TO INTERNAL CONTROLS AND TO ENSURE THE PROPER AMOUNT OF RECOVERY FUNDING IS REIMBURSED FROM FEMA TO THE CG. PROPERTY PURCHASED ISO A FEMA MISSION ASSIGNMENT MUST BE SAFEGUARDED, ACCOUNTED FOR AND TURNED INTO THE APPROPRIATE FEMA REGION AT THE CONCLUSION OF THE EVENT.