Estates and Facilities Manager

Estates and Facilities Manager

Ref:RWCMD/0035

Salary:£40,523 - £46,924 (Band G)

The Royal Welsh College of Music and Drama is seeking to recruit an experienced Estates and Facilities Manager to lead the work of this busy department. The main duties include a hands-on approach to managing contractors, knowledge of complying with legislation and experiences of procurement and health and safety. This post is integral to the College maintaining and enhancing the physical environment for its staff, students and audiences. A hands on approach to solving estates issues is essential.

Deadline for Applications:18th October 2017

The College welcomes applications from Welsh speakers and promotes the use of the Welsh Language in accordance with Welsh Language legislation and its Linguistic Skills Strategy.

Mae’s Coleg yn croesawu ceisiadau oddi wrth siaradwyr Cymraeg ac yn hyrwyddo defnydd o’r Gymraeg yn unol â deddfwriaeth yn ymwneud â’r Gymraeg a’i Strategaeth Sgiliau Iaith.

Job Description

Job Title:Estates and Facilities Manager

Responsible to:Vice-Principal (Resources)

1. To liaise with and advise the Vice-Principal (Resources), with regard to the facilities management (FM) provision to ensure the efficient and uninterrupted operation of the College activities.

1. To identify and manage health and safety issues relating to on-site works, contractors and the building environment including permits to work, method statements and risk assessment. To be a key member of the College Health & Safety committee and attend training as appropriate to the role. To work closely with the College Health and Safety Co-ordinator.

1. To manage FM services to include procuring service contracts for the maintenance/replacement of heating and ventilation systems, fire safety equipment, site security, etc.

1. To ensure the facilities remain compliant with legislation, in particular those in relation to electrical matters, asbestos, legionella, fire safety and including those relating to access for people with disabilities.

1. To actively manage and monitor estates contractors in a hands-on way to ensure that the College receives services of the required standard.

1. To prepare estates data submissions including the annual estates statistics returns for external bodies.

1. To attend sustainability group meetings and provide input into sustainability and environmental issues. To attend operations group meetings.

1. To be familiar with key technology, including Building Management Systems (BMS – Trend 963), air handling units, Concert Hall/Theatre environmental requirements.

1. To plan College long term and ongoing maintenance requirements based on 'condition survey' recommendations.

1. To manage the Estates Department budgets and provide quarterly estates programme report to the VP (Resources).

1. To line-manage the Technical Estates Officer.

1. To manage services such as transport, postage, security, photocopying, cleaning, stationery, telephone systems, utilities and refuse collection.

1. To act in an advisory role for all new major capital build and refurbishment projects.

1. Any other reasonable duties as directed by the VP (Resources).

The above duties and responsibilities are not exclusive or exhaustive and the post holder will be required to undertake such duties and responsibilities as may reasonably be expected from time to time within the scope and grading of the post.

Person Specification

• Proactive hands on approach to problems
• Effective management of staff
• Proven ability to manage a prestigious building which accommodates students, audiences and the public
• Ability to communicate with colleagues at all levels with appropriate tact and sensitivity
• Strong influencing and negotiating skills
• Strong IT skills especially Excel and Word

• Ability to speak Welsh

• Ability to plan and manage maintenance and small capital projects
• Understanding of Building Management Systems (BMS)
• Knowledge of Health and Safety legislation
• Demonstrable success in working with different stakeholders and responding proactively to user needs

• Facilities and estates management
• Budgeting and forecasting
• Management of staff
• Health and safety procedures related to buildings and project delivery
• Contractor management
• Understanding needs of a diverse range of customers.

• Higher education institution
• Trend 963 BMS

• Professional qualification in property related discipline or equivalent experience

• Health and Safety qualifications
• Degree/post graduate level education

• Empathy with higher education and the performing arts
• Understanding of sustainability issues
• Hands on approach