NEW USER / CHANGE TO ACCESS ESR / E-PAY FORM

SSSFT Staff and Non Employees are automatically given access to ESR’s Employee Self Service (ESS) & E-pay’s Employee Online (EOL).

Where additional access is needed for an individual in your team for them to view, maintain or approve staff records in ESR & E-PayHealthroster thenyou will need to complete the form below to request the appropriate access.

1. FOR COMPLETION BY MANAGER
USER DETAILS
LAST NAME
FIRST NAME
N.I NUMBER
DIRECTORATE
ESR ORGANIASTION / TEAM
JOB TITLE
PAY BAND

2. ACCESS LEVELS

Please circle to indicate level of access needed to ESR (See Page 2)

Please tick to indicate the level of access needed to e-Pay Healthroster (See Page 3)

Please advise which cost along with the team name(s) your employee needs to be able to see if applicable:

COST CENTRE

TEAM NAME

3. AUTHORISATION FROM MANAGER (MUST BE COMPLETED)
MANAGER SIGNATURE
PRINT NAME
JOB TITLE
DATE
4. FOR COMPLETION BY EMPLOYEE
CONFIDENTIALITY AGREEMENT
PLEASE READ THE FOLLOWING STATEMENT:
I will hold in strict confidence any personal information concerning employees who may become known to me during the course of my duties with South Staffordshire and Shropshire Healthcare NHS Foundation Trust. I will not divulge such information to any unauthorised person or discuss it with colleagues in any public place. I understand that the disclosure of confidential information concerning employees to unauthorised persons will be subject to disciplinary action.
I also understand that I will not divulge my ESR or E-pay Healthroster access names or passwords to any other person as disclosure may lead to disciplinary action.
Employee name
Date of confirmation
For Systems Administration use only
Actioned by:Date:

Please return completed form(s) to:

ESR URP’s
Service / Job / Job Access No. / 301 Employee Self Service / 301 Local Reports / 301 Local BI Reports / 301 Workflow Administrator / 301 Payroll Administration / 301 Payroll Super Administration / 301 Pensions Administration / 301 Payroll Audit / 301 Absence Administration / 301 Local HRMS Systems and User Administration / 301 Vehicle Administration / 301 Local WorkstructuresAdministration / 301 Inter Authority Transfer Approval / 301 Inter Authority Transfer Initiation / 301 Finance Reporting / 301 Finance Reporting and Hub Mapping / 301 Disco Ad Hoc / 301 Supervisor Self Service / 301 Career Management / 301 HR Management / 301 HR Administration / 301 HR Administration (With RA) / 301 Recruitment & Applicant Enrolment Administration (with RA) / 301 Business Intelligence Administration / 301 Learning Administration / 301 Learning Instructor / 301 TRS Employer Access / 301 Employee Relations Administration / 301 Absence Management (Read only) / 301 Pensions Administration / 301 Manager Self Service (Payroll Approvals Required) / 301 RA Workbench
HR / HR Business Partner & Above / 1 / √ / √ / √ / √ / √ / √ / √ / √
HR Advisor and Assistants / 2 / √ / √ / √ / √
Workforce Development / 3 / √ / √ / √ / √ / √
Recruitment Servs /Medical Staf Mgr / 4 / √ / √ / √ / √ / √
Recruitment Servs /Medical Staf Officers / 5 / √ / √ / √ / √ / √
Trust Bank Team Band 5 and above / 6 / √ / √ / √ / √
Trust Bank Team Band 2 / 7 / √
Learning & Development / 8 / √ / √ / √ / √ / √
ESR & Pay Services / Payroll Assistant Band 2 / 9 / √ / √ / √ / √ / √
Payroll Officer Band 3 / 10 / √ / √ / √ / √ / √ / √ / √ / √
Payroll Advisor Band 4 / 11 / √ / √ / √ / √ / √ / √ / √ / √ / √
Pensions Officer / 12 / √ / √ / √ / √ / √ / √ / √
ESR Workstructures & Sys Ad / 13 / √ / √ / √ / √ / √ / √ / √ / √ / √ / √ / √ / √
Dep Payroll Manager / 14 / √ / √ / √ / √ / √ / √ / √ / √ / √ / √ / √ / √
ESR & Pay Services Manager / 15 / √ / √ / √ / √ / √ / √ / √ / √ / √ / √ / √ / √ / √ / √ / √ / √ / √ / √ / √
E-Pay Manager / 16 / √ / √ / √ / √
E-Pay Assistant / 17 / √ / √ / √ / √
Finance Staff / Directorate Accountants (JS team) / 18 / √ / √ / √ / √
Financial Accs (KWs team) / 19 / √ / √ / √
Rio Support Staff / 20 / √ / √
Other / Supervisor Access / 21 / √ / √
EPay Permissions
Profile / Profile Access No. / View Only / Run Reports / Add Roster Templates / Auto roster/Shared Patterns / Amend Shift Times/Days Worked / Send Duties to Bank / Assign Overtime, On-calls & Call Outs / Record Sickness and Annual Leave / Partially Approve Rosters / Fully Approve Rosters / Reject Rosters / Finalise Nominal Role/Roster
for Payment / Expense Approval / Send Shifts to Agency / Assign Locations to Shift / Edit Laid down Templates / Payroll Approve Expense Claims / User Account Access – Reset Password / User Account Access – Change Profile / User Account Access –Edit/Create Roles & Profiles / Expenses Administration / Reference Data – Unavailability’s / Reference Dara - Payroll / Full System Access
Ward Admin / 1 / √ / √
Nominal Roll Admin / 2 / √ / √ / √ / √ / √ / √ / √
Nominal Roll Manager W/O Expense Approval* / 3 / √ / √ / √ / √ / √ / √ / √ / √ / √ / √
Duty Wards Manager W/O Expenses Approval / 4 / √ / √ / √ / √ / √ / √ / √ / √ / √ / √
Managers Profile with Expenses / 5 / √ / √ / √ / √ / √ / √ / √ / √ / √ / √ / √
Manager Profile with Expenses + Send Shift to Agency / 6 / √ / √ / √ / √ / √ / √ / √ / √ / √ / √ / √
Modern Matron / 7 / √ / √ / √ / √ / √ / √ / √ / √ / √ / √ / √ / √ / √
Site Manager / 8 / √ / √ / √ / √
Expense Approval Only / 9 / √
CSST Team Leader / 10 / √ / √ / √ / √ / √ / √ / √ / √ / √ / √ / √ / √
CSST Team Leader L2 / 11 / √ / √ / √ / √ / √ / √ / √ / √ / √ / √ / √ / √ / √ / √ / √
Trust Bank Reset Password / 12 / √
Payroll Admin
(For Payroll Team only) / 13 / √ / √ / √ / √ / √ / √ / √ / √ / √ / √
Rostering Super User - E-rostering Team / 14 / √ / √ / √ / √ / √ / √ / √ / √ / √ / √ / √ / √ / √ / √ / √ / √ / √
System Admin / 15 / √ / √ / √ / √ / √ / √ / √ / √ / √ / √ / √ / √ / √ / √ / √ / √ / √ / √ / √ / √ / √ / √ / √ / √