Plans and Specifications for Invasive Species Treatments within the Mid-Michigan Cooperative Invasive Species Management Area
Contact:
Erin Jarvie, Regional Invasive Species Coordinator
Ingham Conservation District
1031 West Dexter Trail
Mason, MI 48854
(517) 676-2290
Deadline to Submit Bids is April 30, 2017
Project Description and Sites:
The Mid-Michigan Cooperative Invasive Species Management Area (MM-CISMA) covers Clinton, Eaton, Ingham, and Ionia counties, and is a partnership of over 25 organizations, including local municipalities and non-governmental organizations. The county conservation districts collaborate to carry out a majority of the MM-CISMA’s tasks, with day-to-day coordination occurring at Ingham Conservation District in Mason, MI. The MM-CISMA is funded by the Michigan Invasive Species Grant Program (MISGP), through the Departments of Natural Resources, Environmental Quality, and Agriculture and Rural Development.
The MM-CISMA is targeting black swallow-wort, invasive phragmites, and Japanese, giant, and Bohemian knotweeds, which are priority species for Michigan through the MISGP. If a Michigan Watch List species is found in the MM-CISMA, that species will take priority and will be added to the treatment list.
Project Timeline and Work Plan:
Proposed Timeframe / Project Task / Responsible PartyFeb. 2017 – April 2017 / Develop treatment plans / Contractor
Present – May 2017 / Obtain required State permits / MM-CISMA/Ingham CD
Present – May 2017 / Obtain property owner permission to treat / MM-CISMA/Ingham CD
August-Oct. 2017 / Treat invasive species populations and document each treatment, including the pre-treatment conditions (e.g., size and density of species in area, weather, etc.) and treatment details (e.g., herbicide type and amount used, etc.)
Black swallow-wort- August/September
Japanese knotweed- August/September
Phragmites-
August-October / Contractor
August-Oct. 2017 / Place treatment signage at treatment sites / Contractor
End of October 2017 / Submit required documentation (as outlined in specifications below) to MM-CISMA / Contractor
End of October 2017 / Remove treatment signage / MM-CISMA/Ingham CD
Contractor Qualifications:
Qualified contractors must have documented experience conducting invasive species treatments via use of herbicide for any or all species: black swallow-wort, Japanese (as well as Bohemian and Giant) knotweed, and phragmites.Contractors must hold and provide a copy of a valid Pesticide Applicator Certification through the Michigan Department of Agriculture and Rural Development and act in accordance with the agreed-upon contract, includingfollowing provided decontamination steps in-between treatment sites. Contractors must provide all necessary treatment and safety equipment and have licensed equipment operators.
Owners Right to Reject Proposals:
The MM-CISMA/Ingham Conservation District reserves the right to reject proposals submitted from contractors who do not meet the Contractor Qualifications listed above.
ProjectSite Map and Details:
Treatment of invasive species may occur anywhere within the MM-CISMA geographical boundary (outlined in red): Clinton, Eaton, Ingham, and Ionia counties.
Project Control and Reports:
a. The contractor will carry out this project under the direction and control of the Mid-Michigan Cooperative Invasive Species Management Area. Erin Jarvie, Regional Invasive Species Coordinator is overseeing the project and can be reached at (517) 676-2290 or .
b. The contractor must contact the Regional Invasive Species Coordinator within 5 business days after the contract is awarded to provide an approximate schedule of work start and end dates.
c. Once work begins on a site, the contractor will keep the Regional Invasive Species Coordinator informed of the progress of the work on a daily basis and any real or anticipated problems (equipment breakdowns, injuries, landowner discussions, etc.) as they arise. The contractor will also inform the Regional Invasive Species Coordinator of any long-term breaks in work (longer than one week) during the course of the project. The contractor will notify the Regional Invasive Species Coordinator when they believe they are approximately 48 hours away from expected completion of the project.
d. All equipment must be cleaned and decontaminated of plant material prior to the start of this project and prior to being moved between work locations. All equipment must be removed from the site within one week following the completion of work under this contract. A decontamination guidelines document will be provided to the contractor.
e. Within one week following the completion of the project, the contractor shall submit a written report (with an electronic copy), including:
i. Data sheets from each of the treatment sites ii. Description of any significant problems that arose during the course of the project (if any) and how they were addressed iii. Anticipated overall effectiveness of the herbicide treatment
The contractor is also required to submit electronic GPS polygons/tracksof all plots treated on a weekly basis while work is underway. Separate GPS files shall be submitted for each day of work.
The above reports shall be sent by mail and email to:
Erin Jarvie
Mid-Michigan Cooperative Invasive Species Management Area
Ingham Conservation District
1031 W. Dexter Trail, Mason, MI 48854
Treatment Locations:
Treatments will occur at a variety of locations, including public parks, trails, and roadsides. As of January 2017, there are 6black swallow-wort sites, shown below:
Species / County / Location / Latitude / Longitude / TypeBlack swallow-wort / Ingham / Behind Woodmere Apts., East Lansing / 42.72944 / -84.4678 / Trail
Black swallow-wort / Ingham / Crego Park Parking Lot, Lansing / 42.71657 / -84.5127 / Park
Black swallow-wort / Clinton / Lincoln Brick Park, Grand Ledge / 42.77569219 / -84.76362407 / Park
Black swallow-wort / Clinton / Lincoln Brick Park, Grand Ledge / 42.77661121 / -84.76405665 / Park
Black swallow-wort / Clinton / Lincoln Brick Park, Grand Ledge / 42.77572122 / -84.76184721 / Park
Black swallow-wort / Clinton / Lincoln Brick Park, Grand Ledge / 42.77365265 / -84.76155205 / Park
All sites are less than 1000 sq. ft. in size
As of January 2017, there are 52 knotweed (Japanese and Bohemian) sites, shown below:
Species / County / Location / Latitude / Longitude / TypeJapanese knotweed / Ingham / Luwanna Dr. off Aurelius / 42.69202317 / -84.51707326 / Public-MSU
Japanese knotweed / Clinton / DeWitt Twp. S of Desander Drive / 42.77199083 / -84.55033064 / Roadside
Japanese knotweed / Clinton / DeWitt Twp. N of the end of Mary Drive / 42.77480593 / -84.55031455 / Roadside
Japanese knotweed / Clinton / Airport Rd, Riley Twp. / 42.9059997 / -84.6021362 / Roadside
Japanese knotweed / Clinton / Airport Rd and cutler. / 42.85671371 / -84.60260421 / Roadside
Japanese knotweed / Clinton / CIS Trail E of US 127 BUS / 43.00496 / -84.55 / Trail
Japanese knotweed / Clinton / CIS Trail E of North Shepardsville Road / 43.00564 / -84.4253 / Trail
Japanese knotweed / Clinton / CIS Trail, farther E of North Shepardsville Road / 43.00588 / -84.399 / Trail
Japanese knotweed / Clinton / CIS Trail E of North Shepardsville Road / 43.00574 / -84.4235 / Trail
Japanese knotweed / Clinton / CIS Trail, halfway between N Chandler and N Shepardsville Roads / 43.00553 / -84.4561 / Trail
Japanese knotweed / Eaton / Fitzgerald Park- by water treatment / 42.7615 / -84.7601 / Park
Japanese knotweed / Eaton / Fitzgerald Park- by water treatment / 42.76131 / -84.7598 / Park
Japanese knotweed / Eaton / Fitzgerald Park- by water treatment / 42.76162 / -84.7605 / Park
Bohemian knotweed / Eaton / Eaton Rapids, on Michigan Street, right across from Wood St / 42.51998 / -84.6528 / Roadside
Japanese knotweed / Clinton / Off US 127 / 43.05443581 / -84.56411183 / Roadside
Japanese knotweed / Ingham / On River Trail just north of where it crosses I-96 / 42.72653966 / -84.54526126 / Trail
Japanese knotweed / Ingham / Lansing, The Grand Fish landing along the Grand River / 42.72744868 / -84.54613969 / Trail
Japanese knotweed / Ingham / Under 496 bridge on Grand River / 42.72560176 / -84.54576552 / Trail
Japanese knotweed / Ingham / Lansing River Trail-10-15 feet off trail / 42.68677 / -84.5287 / Trail
Japanese knotweed / Ingham / Lansing River Trail-10-15 feet off trail / 42.68574 / -84.5283 / Trail
Japanese knotweed / Ingham / Lansing River Trail-10-15 feet off trail / 42.68575 / -84.5283 / Trail
Japanese knotweed / Ingham / Lansing River Trail-10-15 feet off trail / 42.68576 / -84.5283 / Trail
Japanese knotweed / Ingham / Lee Austin Park in Mason / 42.58001 / -84.4476 / Park
Japanese knotweed / Clinton / Along side of road / 42.97219035 / -84.54399182 / Roadside
Japanese knotweed / Ionia / Lyons, MI / 42.98331 / -84.9464 / Trail/River
Japanese knotweed / Ionia / Lyons, MI / 42.98357 / -84.9466 / Trail/River
Japanese knotweed / Ionia / Lyons, MI / 42.98248 / -84.9482 / Trail/River
Japanese knotweed / Ionia / Lyons, MI / 42.97073 / -85.0192 / Trail/River
Japanese knotweed / Ionia / Lyons, MI / 42.97198 / -85.0289 / Trail/River
Japanese knotweed / Ionia / Lyons, MI / 42.97119 / -85.0227 / Trail/River
Japanese knotweed / Ionia / S. Keefer Hwy, Ionia, MI / 42.81659 / -84.9559 / Roadside
Japanese knotweed / Ionia / S. Keefer Hwy, Ionia, MI / 42.81668 / -84.9559 / Roadside
Japanese knotweed / Ingham / HayhoeRiverwalk, Mason, MI 48854 / 42.5797 / -84.4475 / Trail
Japanese knotweed / Eaton / In Grand Woods; 4766 GrandWoods Dr, Lansing, MI 48917 / 42.75884549 / -84.61586438 / Possibly a trail
Japanese knotweed / Ingham / Aquatic Center 2743-2769 Abbott Rd, East Lansing, MI 48823 / 42.76674 / -84.4841 / Public access
Japanese knotweed / Ingham / MSU Red Cedar Natural Area / 42.73118 / -84.5155 / Trail
Japanese knotweed / Ingham / MSU Red Cedar Natural Area / 42.72516 / -84.5165 / Trail
Japanese knotweed / Ingham / MSU Red Cedar Natural Area / 42.72638 / -84.5101 / Trail
Japanese knotweed / Clinton / 42.85932182 / -84.46633475 / Roadside
Japanese knotweed / Ionia / owned by village of lyons adjacent to spill way at lyons dam / 42.98185692 / -84.94909819 / Road/Trail
Japanese knotweed / Ingham / Webster Farms Community Gardens / Public access
Japanese knotweed / Eaton / Hunters Orchard Park / Park
Japanese knotweed / Clinton / N. side of Hayworth Creek, across from Clinton Lakes Park / Park/River
Japanese knotweed / Clinton / Airport Rd. 1: east side, just north of State Rd, DeWitt / 42.7847878 / -84.60256951 / Roadside
Japanese knotweed / Clinton / Airport Rd. 2: east side about 500' south of Stoll, DeWitt / 42.79676939 / -84.60263933 / Roadside
Japanese knotweed / Clinton / Airport Rd. 3: immediately next to Airport at top of S-curve, Lansing / 42.78080503 / -84.60259418 / Roadside
Japanese knotweed / Clinton / Across from Peckham on woodland edge, Lansing / 42.77707829 / -84.63711619 / Roadside
Japanese knotweed / Clinton / S end of Airport Rd near Edwards Drain, Lansing / 42.77199869 / -84.60791767 / Roadside
Japanese knotweed / Ingham / Legacy Parkway, Lansing / 42.68084222 / -84.51082706 / Roadside
Japanese knotweed / Ingham / Sycamore Trail near I96, Lansing / 42.66979907 / -84.51059103 / Trail
Japanese knotweed / Clinton / Dewitt Rd east ditch north of Stoll Rd, DeWitt / 42.80138061 / -84.57226331 / Roadside
Japanese knotweed / Clinton / Drumheller Rd. north side just east of Webster, Bath / 42.80599628 / -84.447999 / Roadside
Most sites are less than 1000 sq. ft with less than 10 sites being 1000 sq. ft. to ½ acre in size.
As of January 2017, there are 40 phragmites sites, shown below:
Species / County / Location / Latitude / Longitude / TypePhragmites / Clinton / Chandler road at stream crossing. On both sides of road in drain, very dense growth. / 42.85450612 / -84.48374078 / Roadside
Phragmites / Clinton / along edge of farm field East of old 27 / 42.92737611 / -84.54272128 / Roadside
Phragmites / Clinton / In ditch next to golf course. / 42.80473128 / -84.52318678 / Roadside
Phragmites / Clinton / East side road ditch of wood road between overpasses / 42.8166874 / -84.52304519 / Roadside
Phragmites / Clinton / In ditch along west side of wood road / 42.77596109 / -84.52312324 / Roadside
Phragmites / Ionia / Nash Hwy., N of Clarksville / 42.8631451 / -85.2429615 / Roadside
Phragmites / Clinton / S. Forest Hill Road, St. Johns / 42.9049916 / -84.6809641 / Roadside
Phragmites / Clinton / Roadside of Hidden Way S of Clark Road / 42.81184467 / -84.44579934 / Roadside
Phragmites / Clinton / Roadside- Walker Road West of N. Forest Hill Road / 43.01631201 / : -84.68069203 / Roadside
Phragmites / Clinton / Roadside- W. Price Road / 42.9294236 / -84.6844218 / Roadside
Phragmites / Clinton / Along Peacock Road / 42.82447192 / -84.37198989 / Roadside
Phragmites / Clinton / In interchange between Clark Rd and peacock Rd. Dense stand. / 42.81349225 / -84.37399627 / Roadside
Phragmites / Ingham / Hartrick Park- entrance, Okemos / 42.69008 / -84.4507 / Park
Phragmites / Ingham / Hartrick Park- across street near path behind houses, Okemos / 42.69047 / -84.4499 / Park/Trail
Phragmites / Clinton / W. Stoll Rd. and Via Carmella Drive, DeWitt Twp. / 42.79844594 / -84.54611689 / Roadside
Phragmites / Ionia / Nash Hwy, Clarksville, MI / 42.86398655 / -85.24298832 / Roadside
Phragmites / Eaton / Woldumar Nature Center- Prairie Trail / 42.68732 / -84.6359 / Park/Trail
Phragmites / Eaton / Woldumar Nature Center- Prairie Trail / 42.68757 / -84.6353 / Park/Trail
Phragmites / Clinton / CIS Trail by N Lowell Road / 43.00409 / -84.6366 / Trail
Phragmites / Ingham / MSU, near Mt. Hope and Farm Lane / 42.71116 / -84.4821 / MSU
Phragmites / Ingham / Commuter Lot 89-1, East Lansing, MI 48823, USA / 42.71461 / -84.4817 / MSU
Phragmites / Ingham / Mt. Hope Rd. by Commuter Lot / 42.71172 / -84.4826 / MSU
Phragmites / Ingham / Mt. Hope Rd. by Commuter Lot / 42.71109 / -84.4828 / MSU
Phragmites / Ingham / Train tracks S of Food and Tox. Building / 42.72029 / -84.4744 / MSU
Phragmites / Ingham / W of MSU Pavilion Parking Lot / 42.70941 / -84.4799 / MSU
Phragmites / Ingham / N of Pavilion Drive, MSU / 42.70982 / -84.4813 / MSU
Phragmites / Ingham / MSU, W of Farm Lane / 42.71031 / -84.4798 / MSU
Phragmites / Ingham / N end of Commuter Lot by train tracks / 42.71476 / -84.4824 / MSU
Phragmites / Ingham / West side of Dexter Trail, closer to Ash Street / 42.5730095 / -84.41789925 / Roadside
Phragmites / Clinton / Along side of road / 43.01716445 / -84.55497648 / Roadside
Phragmites / Ingham / Patch by Aurelius road near River trail access in wetland / 42.7149 / -84.5229 / Trail
Phragmites / Ionia / DNR Access Site, S of Long Lake / 43.10952293 / -85.12757018 / Public Access
Phragmites / Ingham / 6460-6498 Holt Rd, Holt, MI 48842 / 42.64046 / -84.602 / Roadside
Phragmites / Ingham / 6198 Holt Rd, Holt, MI 48842 / 42.6403 / -84.5918 / Roadside
Phragmites / Clinton / 5476 Shepardsville Rd, St Johns, MI / 42.9262375 / -84.42785293 / Roadside
Phragmites / Clinton / 9792-9998 Clark Rd, Laingsburg, MI / 42.81361 / -84.3742 / Roadside
Phragmites / Clinton / along edge of farm field East of old 27 / 42.92737611 / -84.54272128 / Roadside
Phragmites / Clinton / In ditch next to golf course. / 42.80473128 / -84.52318678 / Roadside
Phragmites / Clinton / East side road ditch of wood road between overpasses / 42.8166874 / -84.52304519 / Roadside
Phragmites / Clinton / In ditch along west side of wood road / 42.77596109 / -84.52312324 / Roadside
Most sites are less than 1000 sq. ft with about five being 1000 sq. ft. to ½ acre in size.
Treatment locations are subject to change and may increase in number. Michigan Watch List species treatments may be needed as reports occur throughout 2017.
Bid Submission: Your firm is invited to submit a bid using the bid forms within this document. The Mid-Michigan CISMA/Ingham Conservation District will receive sealed bids, delivered to: Mid-Michigan CISMA, Ingham Conservation District, 1031 W. Dexter Trail, Mason, MI 48854, until noon, local time, on April 30, 2017, when all bids duly received will be opened. The Mid-Michigan CISMA/Ingham Conservation District reserves the right to cancel this Invitation to Bid (ITB) or change the date and time for submitting bids at any time before the established date and time for bid opening. The Mid-Michigan CISMA/Ingham Conservation District and the contractor may agree to extend the bid hold period; however, any such extension must be based upon no increase in the bid price and/or contract time. It is the bidder’s responsibility to ensure their submission was received on time. This can be done by calling the Mid-Michigan CISMA/Ingham Conservation District at (517) 676-2290 prior to the bid deadline.
Contact Person All requests or inquiries concerning the bidding documents or the work must be addressed to: Mid-Michigan CISMA – Erin Jarvie – 1031 W. Dexter Trail, Mason, MI 48854 or by email to . Questions will be accepted until local time of bid opening.
Award: Subject to any agreed extension of the period for holding bids, bids must remain valid for acceptance by the Mid-Michigan CISMA/Ingham Conservation District after bid opening. In addition, the Mid-Michigan CISMA/Ingham Conservation District expressly reserves the right, within the Mid-Michigan CISMA/Ingham Conservation District’s sole discretion, to reject any or all bids, to waive any irregularities, to issue post-bid addenda and re-bid the Work without re-advertising, to re-advertise for bids, to withhold the award for any reason the Mid-Michigan CISMA/Ingham Conservation District determines and/or to take any other appropriate action. The Mid-Michigan CISMA/Ingham Conservation District intends to award the contract to the responsive and responsible best value bidder.
Bid Security: A performance bond, bid bond and/or payment bond may be required after bid opening. The Mid-Michigan CISMA/Ingham Conservation District will contact the successful bidder before the award is made, if required.
Invoicing: The contractor will submit an invoice following the completion of treatment that will include the actual acres treated and a description of the areas on each treatment date. Payment will be made net thirty (30) days after all treatment is completed. Interest will be paid by the Mid-Michigan CISMA/Ingham Conservation District for each additional sixty (60) days that payment is not received. The contractor shall not be paid for any work found by Mid-Michigan CISMA/Ingham Conservation Districtor its partners to be unsatisfactory.
Liability Requirements: The contractor shall provide a Certificate of Liability Insurance which lists the Mid-Michigan Cooperative Invasive Species Management Area/Ingham Conservation Districtas additional named insured.
Ownership of Documents and Data: All right, title, and interest, including without limitation copyright, in any reports, studies, photographs, software, drawings, designs, writings or other works or documents produced under this contract, along with all drafts, versions and other material created in connection therewith (collectively the "Works"), are "works made for hire" as defined under the copyright laws of the United States. To the extent that any Works are not works made for hire, the contractor hereby unconditionally assigns to the Mid-Michigan CISMA/Ingham Conservation Districtand its successors all right, title and interest, including without limitation copyright and other intellectual property rights, in and to the Works. The contractor further assigns to the Mid-Michigan CISMA/Ingham Conservation Districtall rights in any supporting data and material to the extent not protected by copyright and to the extent assignable. Upon request from the Mid-Michigan CISMA/Ingham Conservation District, the contractor shall deliver (i) all tangible copies (including digital copies) of any Works, supporting data or material. The contractor may use the Works, supporting data and material only with the prior written approval of the Mid-Michigan CISMA/Ingham Conservation District, and any use shall include an acknowledgment that the material used is the property of the Mid-Michigan CISMA/Ingham Conservation District. The contractor warrants and covenants to the Mid-Michigan CISMA/Ingham Conservation Districtthat the contractor shall not infringe the intellectual property rights of others in the performance of this contract, and that the Works are original to the contractor and do not infringe the intellectual property rights of others. The contractor shall indemnify and hold harmless the Mid-Michigan CISMA/Ingham Conservation Districtand its affiliates and representatives from and against all demands, claims, damages, losses, and expenses, including attorneys’ fees, arising out of or resulting from any action by a third party against the Mid-Michigan CISMA/Ingham Conservation Districtor its affiliates or representatives relating to the Works, supporting data or materials.