EQUIPMENT REPAIR PROCEDURESEPD1402.0

TITLE

EQUIPMENT REPAIR PROCEDURES

/ PROCEDURE NUMBER

EPD1402.0

SECTION

UNIFORM AND EQUIPMENT

/ NUMBER OF PAGES

2

/ EFFECTIVE DATE
10/22/2014 / REVIEW DATE
 NEW  AMENDS  RESCINDS
DATE: / CALEA CHAPTER

41

/ AUTHORITY
Chief Stephen Walker

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EQUIPMENT REPAIR PROCEDURESEPD1402.0

I. PURPOSE

The purpose is to provide specific guidelines to request equipment maintenance; repair or replacement.

II. POLICY

It will be the policy of this Department to maintain all equipment by utilizingto the fullest extent possible the services of authorized agents as prescribed by maintenance agreements either written or verbal.

III. PROCEDURES

A. If any equipment becomes in need of repair, the following procedures will be followed:

1. Portable Radios (Town & County) Radio Communications.

a. Officers are individually assigned portable police radios and chargers.

b. No portable police radio will be left inside police cruisers when the officer is off-duty. All radios shall be properly stored and secured.

2. When a portable police radio is in need of repair officers will take the below appropriate action(s):

a. Check for a dead battery.

b. Notify Supervisor.

c. Deliver radio to the authorized repair facility.

d. Officers shall obtain a spare police radio to use temporarily as a replacement if issued radio is left at the authorized repair facility.

e. Officers are responsible for the delivery and receiving their portable police radios from the repair shop when completed. The repair invoice will be signed; given to the Chief or a designee.

B. Vehicle Emergency Equipment / Vehicle Mounted Radio Equipment

1. When emergency equipment and/or vehicle mounted radio equipment needs repaired officers will take the below appropriate action(s):

a. Notify Supervisor.

b. Deliver vehicle to the authorized repair facility.

c. Officers shall make arrangements with the on-duty supervisor to obtain a spare vehicle if their assigned vehicle needs to be kept overnight at the authorized repair facility.

d. Officers will be responsible for the transportation of the vehicle to and from the repair facility.

f. After completion of the repair the repair invoice will be signed; given to the Chief or a designee.

C. Vehicles

1. When an officer’s assigned vehicle or spare vehicle they are operating is in need of repair or preventative maintenance officers will:

a. Notify their supervisor as soon as practical. If their cruiser becomes disabled while off-duty the officer will notify the on-duty supervisor and make arrangements to pick up another vehicle, if one is available.

b. If vehicle is inoperable the officer will request a tow truck to deliver the vehicle to the contracted fleet maintenance shop for repairs.

c. If the repair shop is closed the officer will have the cruiser delivered to the repair facility and place the key in the designated area.

d. Officers are responsible to pick-up their assigned vehicles as soon as they are completed.

D.Uniforms and related equipment

See General Order UPPD 1400.0.

E. Preliminary Breath Test (PBT) Units, Radar Units, and Cameras

1. If any of the above equipment becomes inoperable officers will:

a. Notify the on-duty supervisor.

b. Forward the item to the appropriate person listed below:

1) PBT Unit -PBT Coordinator

2) Radar Unit -Chiefor designee

3) Cameras -Chief or designee

IV. RESPONSIBILITY

A.All Officers - shall abide by all pertinent procedures stated in this general order.

B. Armorer - is the only authorized position to make repairs or alterations to departmental weapons. If a weapon is rendered unsafe it shall be placed out of service and the spare weapon will be assigned to the officer.

C.Chief–or a designee will ensure that all of the procedures stated in this general order are adhered to and will be responsible for ensuring that all necessary repairs are made to cameras and Radar Units, including calibrations every 6-month for the Radar Units.

D.PBT Coordinator - shall ensure that all repairs and calibrations are made to all Preliminary Breath Test (PBT) Units.

E.The Chief of Police–or a designee shall ensure that all necessary inspections, repairs, and inventories are completed and maintained for Department records.

End of Document

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