In March of 2009 Financial Services implemented on-line transfers through Banner Self Service.Banner SSB is used to enter budget transfers that fall within the approval limit for each area as identified in the Budget Transfer Approvals Workflow.
Entering Budget Transfers with Self Service Banner
At the Fitchburg State College Banner SSB menu Select Enter Secure Area.
Once you enter the secure area you will be brought to the logon screen.
Enter your User ID and Pinand select the Login Button.
At the welcome screen select the Finance Menu.
The Finance menu will appear.
To enter a budget transfer select either Budget Transfer or Multiple Line Budget Transfer from the Finance Menu. The Budget Transfer contains two lines an increase and decrease. The Multiple Line Budget Transfer contains five rows that can be any combination of increase and decrease lines.
Budget Transfer
The transaction date will automatically fill in with the current date.
Transfer amount is the amount you will be increasing and decreasing from each FOAPAL line.
Document amount is system generated when the transaction is completed.
Enter Chart, Fund, Organization, Account and Program into the From line for the FOAPAL account to be reduced. Enter Fund, Organization, Account and Program into the To line for the FOAPAL account to be increased. Note that there is no Chart field on the To line. That is because you can not transfer items between Charts so there is no need for this field.
The description field must be completed for all transfers. The description should be more detailed than‘to transfer funds’ or ‘correct negative’. Remember this is what will appear on reports for historical purposes and to justify the transfer.
Budget period should populate with 01. All journal vouchers to transfer budget will have a budget period of 01.
Once all fields have been entered, select the complete button.
Once submitted if no errors exist you will receive the message that the document has been completed and forwarded to the approval process. The document ID will also be noted, in this example J0031945
If an error exists you will receive an error message. See the message below that appeared when the program code was invalid.
To correct error scroll down to document, correct entry and hit complete.
Multi Line Budget Transfer
Transaction date will automatically fill in with the current date.
Document Amount is the sum of all line amounts regardless of D/C indicator (add all lines as positive figures).
Enter Chart, Fund, Organization, Account, Program and amount in all lines to be used. The D/C indicator can be changed from – (Decrease) or + (Increase) by selecting the drop down arrow on the right of the field.
A description field must be completed for all transfers. The description should be more detailed than ‘to transfer funds’ or ‘correct negative’. Remember this is what will appear on reports for historical purposes and to justify the transfer.
Budget period should populate with 01. All journal vouchers to transfer budget will have a budget period of 01.
Once all fields have been entered, select the complete button.
Originating Department must keep a signed copy of the transfer for auditing purposes.