EMPLOYEE HANDBOOK
For
[COMPANY NAME]
TABLE OF CONTENTS
SECTION 1: INTRODUCTION 4
Welcome 4
About this Handbook 4
ENC’s Vision and Mission 4
At-Will Employment 5
Changes in Policy 5
SECTION 2: EQUAL EMPLOYMENT OPPORTUNITY 5
Equal Employment Opportunity 5
Complaints Procedure 5
SECTION 3: EMPLOYEE STATUS 6
Employee Classifications 6
Exempt 6
Non-Exempt 6
Employment Categories 6
Regular Full-Time 6
Regular Part-Time 6
SECTION 4: EMPLOYEE POLICIES 7
Disability Accommodation 7
Immigration Law Compliance 7
Employment Separation 8
Exit Interviews 8
Return of ENC Property 9
Outside Employment/Loyalty 9
Confidentiality and Non-Competition Agreement 9
Intellectual Property Rights 9
Data and Copyrights 10
Solicitation and Distribution 10
Relationships between Employees, Clients, Vendors or Third Parties 10
Personnel File 11
Access to Personnel File 11
Insurance and Medical Files 12
Corporate Resume 12
Security Clearance 12
Employment Verification Requests 12
SECTION 5: SCHEDULING 12
Attendance and Punctuality 12
Absence without Notice or Job Abandonment 13
Flexible Schedules 13
Telecommuting 13
Telecommuting Procedure 13
Emergency Closings 15
SECTION 6: STANDARDS OF CONDUCT 16
Professional Conduct 16
Harassment 17
Procedure for Harassment Complaints 18
Personal Appearance 18
Possession of Weapons 19
Workplace Violence Prevention 19
Drug and Alcohol Use 19
SECTION 7: PERFORMANCE MANAGEMENT 20
Performance Management 20
Performance Expectations 20
New Employee Orientation 20
Employee Performance Review/Promotions 21
Disciplinary Process 22
SECTON 8: COMPENSATION 23
Your Compensation 23
Bonus Opportunities 23
Employee Referral Bonus 23
Timekeeping 23
Overtime 24
Paydays 24
Deductions from Pay 24
Administrative Pay Corrections 25
Wage Garnishments 25
SECTION 9: EMPLOYEE BENEFITS 25
Eligibility 25
Health and Welfare Plans 25
Health and Dental Insurance 26
Life Insurance and Accidental Death & Dismemberment Insurance 26
Disability Insurance (Short-term and Long-term) 26
Short-Term Disability 26
Long-Term Disability 27
401(k) Retirement Savings Plan 27
Flexible Spending Accounts 27
Continuation and Conversion of Health Benefits under COBRA 27
Social Security and Medicare 28
Workers’ Compensation 28
Unemployment Insurance 29
Paid Time-Off (combined vacation and sick leave) 29
Maternity/Paternity Leave 31
Leave without Pay 31
Jury Duty 32
Crime Victim’s Leave 32
Witness Duty 32
Voting 32
Military Leave 33
Bereavement 33
Holidays 33
Membership Dues and Job Enrichment 34
SECTION 10: COMMUNICATIONS & WORKPLACE POLICIES 35
Telephone, Voice Mail, Computer, Laptop, Projectors, Electronic Mail, Network, Internet, Instant Messaging, etc. 35
USE OF EQUIPMENT FOR BUSINESS PURPOSES 35
OWNERSHIP 35
PROHIBITED USE 35
NO PRIVACY AND REVIEW 36
CARE OF EQUIPMENT 37
COPYRIGHT 37
INTERNET USAGE (Including WWW and Instant Messaging) 37
INTERNET POLICIES 37
TELEPHONE MONITORING 38
CELL PHONE USAGE 38
ABUSE 39
PERSONAL PUBLISHING POLICY 39
SECTION 11: ENC EXPENSES 39
Supplies, Expenditures and Obligating ENC 39
Expense Reimbursement 40
SECTION 12: COMMUNICATION 40
Philosophy on Employee Communication 40
Bulletin Boards 40
Procedure for Handling Complaints/Open Door Policy 40
Grievance Procedure 40
Procedure 41
Client, Vendor or Other Third Party Relations 41
SECTION 13: WORKPLACE ENVIRONMENT 41
General Employee Safety 41
Premises Security 42
Smoke and Tobacco-Free Environment 42
Insurance on Personal Effects 42
SECTION 14: CONCLUSION 42
Acknowledgement 43
POLICY AGAINST NON-HARASSMENT AND NON-DISCRIMINATION 44
CONDUCT COVERED BY THIS NON-HARASSMENT AND NON-DISCRIMINATION POLICY 44
COMPUTER MESSAGING AND INFORMATION SYSTEMS 45
MANDATORY RESOLUTION PROCEDURE 46
NO-RETALIATION 46
QUESTIONS ABOUT THIS POLICY 46