Emergency Operations Manual

enCompass Academy

1300 Foster Drive

Reno, NV 89509

775-322-5566

775-322-5509 (fax)

Principal (Incident Commander): Toby Wiedenmayer

Board Approved on November 16, 2016

Table of Contents

Emergency Operations Manual

Core Planning Team Members

Worksheet 2: Threats and Hazards

Function Tabulation

Basic Plan

2.Purpose, Scope, Situation Overview, and Assumptions

3.Concept of Operations (CONOPS)

4.Organization and Assignment of Responsibilities

5.Direction, Control, and Coordination

ICS Diagram

6.Information Collection, Analysis, and Dissemination

7.Training and Exercises

8.Administration, Finance, and Logistics

9.Plan Development and Maintenance

10.Authorities and References

Functional Annexes

Evacuation

Lockdown

Shelter-in-Place

Accounting for All Persons

Communications and Warning

Family Reunification

Continuity of Operations (COOP)

Recovery

Public Health, Medical, and Mental Health

Security

Bomb Threat

Earthquake/Tornado

Civil Unrest or Disturbance

Weapons

Death in the Community

Disease Outbreak

Chemical Spill

Student Abduction/Missing Child

1 | Page

Core Planning Team Members

Name / Title / Organization / Email / Phone / Stakeholder Group
Toby Wiedenmayer / Principal / enCompass Academy / / 775-322-5566
775-722-2033 (cell) / enCompass Academy
Alissa Wilmet / Dean of Students / enCompass Academy / / 775-322-5566
775-229-0446 (cell) / enCompass Academy
Laure Turner / Adminstrative Assistant / enCompass Academy / / 775-322-5566 / enCompass Academy
Larry Adams / Dean of Curriculum / enCompass Academy / / 775-322-5566 / enCompass Academy
Victoria Velazquez / Lead Teacher / enCompass Academy / / 775-322-5566 / Teachers, enCompass Academy
Shaenci Cossio / Facilities Director / Boys and Girls Club / / 775-360-2418 / Boys and Girls Club of Truckee Meadows
Kenneth Greene / School Board President / enCompass Academy / / 775-422-2087 / Board Member
Jay Johnson / School Board Vice President / enCompass Academy / / 415-254-3887 / Board Member
Kathy King / School Board Secretary, parent / enCompass Academy / / 775-384-3948 / Parent

Worksheet 2: Threats and Hazards

All Possible Threats and Hazards / Probability
4. Highly likely
3. Likely
2. Possible
1. Unlikely / Magnitude
4. Catastrophic
3. Critical
2. Limited
1. Negligible / Warning
4. Minimal
3. 6-12 hrs.
2. 12-24 hrs.
1. 24+ hrs. / Duration
4. 12+ hrs.
3. 6-12 hrs.
2. 3-6 hrs.
1. < 3 hrs. / Risk Priority
High
Medium
Low / Address in the School EOP?
(Check/Uncheck)
Fire / 2 / 3 / 4 / 4 / Medium / Yes
Earthquake/Tornado / 2 / 2 / 4 / 1 / Low / Yes
Weapons / 2 / 2 / 4 / 1 / Medium / Yes
Shooter in Area / 3 / 2 / 4 / 1 / High / Yes
Shooter in Building / 1 / 3 / 4 / 1 / Low / Yes
Flood / 2 / 3 / 2 / 2 / Low / Yes
Chemical Spill/Explosion / 1 / 3 / 3 / 2 / Low / Yes
Civil Unrest/ Disturbance / 2 / 3 / 3 / 2 / Medium / Yes
Bomb Threat / 2 / 3 / 4 / 2 / Low / Yes
Student Abduction/ Missing Child / 2 / 3 / 4 / 3 / Low / Yes
Mental Health/ Mental Illness / 3 / 2 / 4 / 2 / High / Yes
Disease Outbreak / 2 / 2 / 1 / 4 / Medium / Yes

1 | Page

Readiness and Emergency Management for Schools (REMS)

enCompass Academy Emergency Operations Procedures

Function Tabulation

Functions Addressed in Threat- and Hazard-Specific Annexes
☒ Evacuation / ☒ Family Reunification / ☒ Other: Bomb Threat
☒ Lockdown / ☒ Continuity of Operations (COOP) / ☒ Other:Earthquake/ Tornado
☒ Shelter-in-Place / ☒ Recovery / ☒ Other: Civil Unrest
☒ Accounting for All Persons / ☒ Public Health, Medical, and Mental health / ☒ Other: Weapons/ Active Shooter
☒ Communications and Warning / ☒ Security / ☒ Other: Death in the Community
☒ Other: Disease Outbreak / ☒ Other: Chemical Spill / ☒ Other: Student Abduction/ Missing Child

Basic Plan

Emergency Operations Procedures

October 1, 2016

enCompass Academy

1300 Foster Drive

Reno, NV 89509

1.1Promulgation Document and Signatures

______
Toby Wiedenmayer
Principal / ______
Alissa Wilmet
Dean of Students
______
Laure Turner
Administrative Assistant / ______
Larry Adams
Dean of Academics
______
Kristen Quintana
Teacher / ______
Victoria Velazquez
Teacher
______
Adam Khan
Teacher / ______
Stacey Cooper
WCSD Charter Liaison
______
Kenneth Greene
Board President / ______
Kathy King
Board Member, Parent
______
Shaenci Cossio
Area Director, BGCTM Pennington / ______
[Insert Name]
Reno Police Department

1.2Approval and Implementation

Final emergency operations program was accepted at the November 16, 2016 board meeting.

______

Signature of Board PresidentDate

______

Signature of PrincipalDate

1.3Record of Changes

Change Number / Date of Change / Name / Summary of Change

1.4Record of Distribution (Worksheet 8)

Title and name of person receiving the plan / Agency (school office, government agency, or private-sector entity) / Date of delivery / Number of copies delivered
Shaenci Cossio, Area Director / Boys and Girls Club Truckee Meadows / 11/17/16 / 1, Digital
Rick Stevens, Director of Operations / Boys and Girls Club Truckee Meadows / 11/17/16 / 1, Digital
Mike Wurm, Executive Director / Boys and Girls Club Truckee Meadows / 11/17/16 / 1, Digital
Stacey Cooper, Charter School Liaison / Washoe County School District / 11/17/16 / 1, Digital
James F. Hendrickson, Emergency Manager / Washoe County School District / 11/17/16 / 1, Digital
Kenneth Greene, Board President / enCompass Academy / 11/17/16 / 1, Digital
Dianna Hollander / Nevada State Board of Education / 11/17/16 / 1, Digital
Lori DeGristina / Nevada Department of Emergency Management / 11/17/16 / 1, Digital
Reno Police Department / 11/17/16 / 1, Digital
Reno Fire Department / 11/17/16 / 1, Digital

2.Purpose, Scope, Situation Overview, and Assumptions

2.1Purpose

We can no longer assume that disasters will not occur in our schools. It is important to consider the security and safety of our students and staff and make the preparations necessary. Thinking about and planning for various crises, difficulties, and disasters increases our ability to be prepared for potential emergencies.

Security

Good security is a positive approach to a negative problem. Security is a cooperative function and requires full commitment from the school and community. enCompass Academy has emergency plans in place to address the possible crises that may occur. These plans are meant to address the following concerns:

Protect students, staff, and the facility from outside persons who do not belong on this campus
Prevent needless accidents and reduce substantially the frequency and severity of injuries at all levels
Provide the organizational structure for managing resources used to minimize loss from disaster or peril and to provide general procedures for protecting the welfare of students, staff, and citizens during an emergency
In the case of a shelter-in-place, protect students and staff in a situation when a timely means of evacuation is not possible.
In the case of a drill, protect students and staff in the event of a fire or other emergency that requires immediate and efficient evacuation of the building.

These procedures do not cover every condition that may develop and it may not always be possible to follow every procedural step. Often the situation only provides an opportunity for instinctive actions. The purpose of this plan is to identify, guide and support the actions of this charter school and its employees when responding to incidents as outlined in this document. These guidelines are meant to be flexible, revised and expanded to meet the needs of each school and situation. The contents of this plan must be regularly practiced with training provided to faculty and staff who will carry out the responsibilities of this plan. In addition, an after-action review and improvement plan should be completed following each drill/incident.

Command Center

The command center is a necessary component of an effective intervention and prevention plan. Information, directions, and strategies will be disseminated from this point. The command center consists of the front office staff and administration:

Principal/Incident Commander: Toby Wiedenmayer
Dean of Curriculum/Liaison Officer: Larry Adams
Dean of Students/Operations Chief: Alissa Wilmet
Executive Administrative Assistant/Scribe/Overall Support: Laure Turner

In the case of an emergency, crisis, or disaster, instructors and their classes will be informed through the command center personnel. The command center will be the point of contact for all outside agencies and persons to ensure information is being disseminated appropriately and in a timely manner. In all cases, it is important to remember that safety is the priority and individuals in the crisis should not communicate with outside individuals until all students and staff are safely accounted for.

2.2Scope

This charter school plan will become active when conditions are present or have thepotential to disrupt normal school operations. This may range from a school-confinedemergency to a wide scale community disaster. This plan uses the four phases ofemergency management as its foundational guide. These phases are:

1. Mitigation/Prevention - Ongoing activities aimed at eliminating or reducingthe risk of hazards and vulnerabilities.

2. Preparedness/Planning - Activity that improves the coordination anddevelops the capacity of response actions

3. Response - Period of time shortly before, during and after an incident whenactivities are conducted in order to save lives, minimize property damage andprotect the environment

4. Recovery – Actions taken when the immediate threat to life and property haspassed that allows the return to normal operations. These actions are bothshort term and long term in nature.

2.3Situation Overview

enCompass Academy is a charter high school serving students in grades 9-12. The school is located at 1300 Foster Drive Reno, NV 89509 inside the Pennington Boys and Girls Club. The school serves a maximum of 125 students, with an average of 10 employees working with students at any given time. The school is a regular public school, servicing a predominantly at-risk population. Students with special needs are limited to mild to moderate disabilities. The location at Foster Drive is the only location that the school currently operates. In addition to the school, the Boys and Girls Club operate programming and have additional staff and students on site.

Schedule

Time / enCompass Academy / Boys and Girls Club / Big Brothers Big Sisters / Solace Tree / Wiegand Early Learning Center Kindergarten
7-9:30 a.m. / Students and staff in Teen and Youth Centers of BGCTM / Before school care in Multipurpose Room, Gymnasium, and playground / Staff in office space upstairs / Staff in office space upstairs / No students or staff.
9:30-2:10 / Students and staff in Teen and Youth Centers, Gymnasium, and Multipurpose Room at BGCTM / Staff in office space upstairs / Staff in office space upstairs / Kindergarten students and one teacher in classroom in Youth Center.
2:10-3:30 / Staff in office space upstairs. / After school programming using the whole building. / Staff in office space upstairs. / Staff in office space upstairs. / Kindergarten students and one teacher in classroom in Youth Center.
After 3:30 / Flexible programming as scheduled. / No students.

2.4Planning Assumptions

1. This charter school will continue to be exposed to threats, hazards and disasters which have the potential to impact normal school operations and cascade into an emergency or disaster situation

2. An emergency or disaster may occur at any time with little or no warning

3. Following a major or catastrophic incident, emergency response agencies may become overwhelmed and schools may be dependent upon their own resources for up to 3 days.

4. Proper implementation of this EOP can prevent or reduce emergency related losses

5. A spirit of volunteerism among the employees of this school, its relationships within the facility, and other citizens will result in a better response supporting emergency response efforts

Limitations

a)There is no guarantee that this plan provides a perfect management response to an emergency.

b)This plan adopts the all-hazard approach, yet is not expected to address every scenario that might occur.

3.Concept of Operations (CONOPS)

Initial Response. School personnel will be the first responders during the initial phases of an incident. Staff is expected to take charge and manage the incident until someone more qualified with legal authority can assume responsibility. On District level situations, the Superintendent or their designee will activate the EOP. On building level situations, the building administrator or their designee will activate the EOP.
Coordination. This charter school will coordinate with all responding agencies (local, state & federal). The development of this plan and its contents will be in coordination with the proper responding agencies. The charter school will also coordinate with other organizations utilizing the building.
Implement the Incident Command System (ICS). The incident command system is a standardized on scene emergency management system designed to provide an integrated organizational structure to the scene. ICS is used for all kinds of emergencies and is applicable to all size incidents

4.Organization and Assignment of Responsibilities

Incident Commander (person in charge) / Activates the school’s emergency response plan; assesses the threat, orders protective measures such as lockdowns, evacuation or shelter-in-place; notifies authorities and provides situation updates; requests resources. / Principal / Toby Wiedenmayer / 775-722-2033 (cell)
775-322-5566 (school)
775-360-2463 (BGCTM)
Safety Officer / Responsible for safety and security of the site; stops operations if conditions become unsafe. / Principal / Toby Wiedenmayer
Victoria Velazquez / 775-722-2033 (cell)
775-220-1822 (cell)
775-322-5566 (school)
Public Information / May be designated site spokesperson; cooperates with agencies on news releases; coordinates media briefings as necessary. / Principal / Toby Wiedenmayer
Adam Khan / 775-722-2033 (cell)
775-815-3103 (cell)
775-322-5566 (school)
Liaison Officer / Contact person for outside agencies; may represent school at city emergency operations center or at emergency responders on-scene command post. / Principal / Toby Wiedenmayer
Larry Adams / 775-722-2033 (cell)
619-201-5077 (cell)
775-322-5566 (school)
Operations Chief / Directs actions, i.e. lockdown, evacuation, site security, release of students to parents/guardians, first aid or medical care, cleanup, control of utilities. / Principal, Dean of Students / Toby Wiedenmayer
Alissa Wilmet / 775-722-2033 (cell)
775-229-0446 (cell)
775-322-5566 (school)
Medical / Provides for first aid or other medical care; coordinates with emergency medical services personnel as necessary. / Dean of Students, Administrative Assistant / Toby Wiedenmayer
Laure Turner / 775-722-2033 (cell)
775-287-7479 (cell)
775-322-5566 (school)
Site Security/Facility Check / Responsible for seeing that the school building and grounds are visually inspected and secured. / Principal, Facilities Manager / Toby Wiedenmayer
Rick Favre / 775-722-2033 (cell)
775-527-6114 (cell)
775-322-5566 (school)
775-360-2463 (BGCTM)
Student Release Coordinator / Responsible for implementing the school’s plan for release of students to parents/guardians from relocation site; takes necessary documents to relocation site. / Dean of Academics, Administrative Assistant / Alissa Wilmet
Laure Turner / 775-229-0446 (cell)
775-287-7479 (cell)
Planning Chief and Crisis Support / Assists in assessing emergencies, establishes priorities, identifies key issues and prepares and action plan with the incident commander. Provides support to students and staff after crisis. / Dean of Academics, Dean of Students, Administrative Assistant / Alissa Wilmet
Larry Adams
Laure Turner
Kristen Quintana / 775-229-0446 (cell)
619-201-5077 (cell)
775-287-7479 (cell)
775-815-8436 (cell)
Scribe / Documents important information during the emergency such as: the time of the emergency, the duration of the emergency, the location of the emergency, and any other pertinent information that could support emergency personnel or the incident commander after the emergency is over. / Teacher / Kristen Quintana
Victoria Velazquez / 775-815-8436 (cell)
775-220-1822 (cell)
Financial/ Recordkeeping / Manages financial aspects of an emergency; compiles a record of expenditures; tracks injuries and lost or damaged property; coordinates with insurance; initiates business recovery efforts. / Bookkeeper / Cheryl Miller-Mintz / 775-636-0819 (cell)

Please note the Situation Overview on page 16 for additional organizations, and scheduled times. The following information is contact information for those organizations.

Organizations / Contact / Phone Number
Boys and Girls Club / Shaenci Cossio / 775-360-2418
Big Brothers Big Sisters / Liza Maupin / 775-352-3202
The Solace Tree / Emilio Parga / 775-324-7723
Wiegand Early Learning Center / Kim Stevens / 775-322-9030

In the event of an emergency, the charter school will evacuate to the Bridge Church Parking Lot or the Wiegand Early Learning Center Parking Lot. The Boys and Girls Club, of which enCompass Academy has membership with, has an agreement to use the Reno High School Campus for catastrophic emergency.

enCompass Academy does not have use of Washoe County School District police, and will utilize City of Reno emergency personnel.

5.Direction, Control, and Coordination

ICS Diagram

NOTE: The ICS organization is designed to be flexible and scalable to reflect the variety of needs and relative complexity of incidents. It may not be necessary to fill all positions for every incident. It may also be necessary to add positions if the incident complexity dictates.

During a crisis, charter school employees will have additional responsibilities outside of their normal work assignment. In the immediate, the principal and administrative team will take the lead in roles outlined above in the ICS. The administrative team includes the following members:

Principal: Toby Wiedenmayer
Dean of Students: Alissa Wilmet
Dean of Academics: Larry Adams
Administrative Assistant: Laure Turner
Lead Teacher: Victoria Velazquez

Additional roles:

Teacher: The primary role of the teacher in an emergency is the supervision of students, however it may be necessary to use a teacher in an additional role if necessary If supervision is being maintained.
Paraprofessionals: The primary role of support staff, including outside elective teachers, is to support the teachers.
School Board: The primary role of the school board is to provide oversight in reviewing and/or enacting policy, statutes, and procedures to aid and support the response to the situation.
Crisis Team: The crisis team will be lead by the Dean of Students, and will facilitate support from the Washoe County School District to assess and support students and staff following the emergency.

The school Emergency Operations Plan is on file with the Washoe County School District, and can be retrieved through the charter school liaison Stacey L. Cooper if necessary. Our school has been listed through the Washoe County Emergency Management System, and emergency personnel have access to the school’s contact information if an emergency arises.