STLtoday Prep Sports
7751 N. Lindbergh Blvd.
Hazelwood, MO 63042
Phone: (314) 830-5400 Fax: (314) 830-5454
Email: prepsports.stltoday.com
GIRLS LACROSSE DATA ENTRY INSTRUCTIONS
Table of Contents
Table of Contents
Introduction
Passwords and User Names
Logging in
1. Schedule Management
Adding Events to your Schedule
Using the “Site” Field
Tournament Schedules
Teams/Sites Not Listed
Updating Schedules – Re-Scheduling and Deleting Schedule Entries
2. Roster Management
Adding Players to your Roster
Roster Data Entry Rules
Removing and Editing Roster Entries
3. Entering Scores and Stats
Line Scores/Box Scores
Game Stats/Player Stats
Deleting/Changing Stats
Deleting Players
4. Important Notes & Helpful Hints
Newspaper Publishing Issues
Box Score Requirements for Newspaper
If Game Is Not Reported On Game Night
Schedule Issues
Opponents that are not in the available School List
Tournament Schedules
5. Abbreviations Used
Statistical Abbreviations
Goalie Stats
6. Contact Us
Mailing Address
Phone Numbers
Introduction
All data for Lacrosse, including schedules, rosters and game results, will be accepted ONLY through online entry of this data via our remote data entry application. The data can be entered into our system by anyone associated with your team, but must be entered by your team and not sent to STLtoday Prep Sports for entry. NO data will be accepted by phone, fax or email.
To receive a password to access the application, send us an email message at and specify your name, your team name, what sport you need to access and your position with the team. We will reply to your message by return email after we have verified your authority to access the team data.
This document contains instructions on how to use the remote data entry application for Lacrosse. It is extremely important that you follow the guidelines laid out in this document. Not doing so will result in errors in your team’s information and will cause your team’s information to not be published in the newspapers and on the STLtoday Prep Sports web site. Please print or save this document for future reference.
Click the links in the table of contents on the first page to jump to a specific set of instructions.
Passwords and User Names
For security purposes your password and user name have been sent to you at the email address you provided to STLtoday Prep Sports. Should you forget your password or user name, send an email to us at and include your name, your school’s name, your position at the school or with the team, and what sport you are authorized to access. We will respond to your email within 72 hours.
Your password is case sensitive. It must be entered exactly as it was provided to you.
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Logging in
- Connect to the Internet and proceed to Bookmark this page immediately.
- Select your sport from the drop-down list, enter your user name and password and click the "Login" button. The password and user name are case-sensitive and must be entered exactly as they were provided to you.
- You will be taken to your team’s main page, pictured below. This page will be where we place notices and update information. Please check this page regularly for announcements. From this page, you can access your team’s schedule, roster and all game data.
Team Main Page
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1. Schedule Management
Adding Events to your Schedule
Schedules are the backbone of our entire system. Everything starts with proper schedule entry and goes from there. Use extreme caution when working with your schedule and follow these guidelines precisely.
1. Click "TEAM SCHEDULE" from the links on your Team Main Page. You will be presented with your team’s schedule (pictured below).
2. Click "New Event" and enter the event information (illustrated below).
3. Repeat step 2 until all scheduled games have been entered.
Using the “Site” Field
All information in the top portion of this screen must be entered except for the "Site" field. The “Site” field is to be used only when the game is being played at a neutral or off-campus location. DO NOT USE THE SITE FIELD IF YOUR HOME GAMES ARE PLAYED ON CAMPUS, OR IF AWAY GAMES ARE PLAYED AT THE OPPOSING TEAMS ON-CAMPUS FIELD. Blank fields will cause the entire schedule (not just that game) to not be published.
The Game “Type” CANNOT be left as TBA; you MUST select League, Non-League or Tournament from the list!
Tournament Schedules
For Tournaments or games where a definite starting time, date or opponent cannot yet be determined, you cannot add them to the schedule yet. Please wait until all pertinent game scheduling information is available before adding these games to your schedule.
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Teams/Sites Not Listed
Instances where you are playing a team that is not in the School List or at a location not in the Site List will likely occur over the course of the season. When this happens, use the “1.Not Listed” name from the School List or Site List and send us an email immediately telling us what team you are with, what team or site we need to add to the lists and the date of the game. We will add the school or site to the list and finish that schedule entry for you.
Updating Schedules – Re-Scheduling and Deleting Schedule Entries
Please keep your schedule up to date. If a game is re-scheduled, as soon as possible you should select that game from the schedule and change the date and time as is appropriate.
Remote deletion of games is not allowed. If you have a game that needs to be removed from your schedule, please contact Sports Stats Online and we will remove the game for you.
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2. Roster Management
Adding Players to your Roster
1. At your main team page, click "ROSTER"
2. Click "New Player"
3. Enter the player information and click the "Save" button. Please enter all requested information. First and Last Names, Year in School, Positions and Uniform Numbers are all vital information and should be entered into the database.
Roster Data Entry Rules
Only the following formats are valid for Roster Data Entry. Using formats other than listed here will result in you receiving an error message and your data will not be saved.
Year: This is asking for the year the athlete is scheduled to graduate and should be entered using the 4-letter year description (ex: 2002, 2003, etc.).
Height: Enter in ft-in format. Do NOT use feet (‘) and inch (“) indicators (ex: 5-6, 6-10).
Weight: Enter the numeric characters only. Do not use “lb.”, “#”, etc. (ex: 138, 212).
Position #1, Position #2: Acceptable abbreviations are: A, M, D, G
Jersey #1, Jersey #2: Use numeric characters only, no (#) punctuation. Also, a zero (0) in front of a number is ignored. Therefore, “00” becomes “0”, “01” becomes “1”, etc. (ex: 27, 1, 2, etc.).
4. Repeat steps 2 and 3 until you have your entire roster entered.
Removing and Editing Roster Entries
To edit any roster data, simply select any player name from your roster, make any changes, and click the “Save” button.
Remote deleting of players is not allowed. Please contact Sports Stats Online if players need to be removed from your roster. Please use care to not create duplicate entries.
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3. Entering Scores and Stats
Line Scores/Box Scores
In order to enter game stats, the game must first be on the schedule and the line score entered.
1. Click the "TEAM SCHEDULE" link on your Team Main page
2. Locate the game on the schedule for which you want to enter data and click the "Results" link on the left side of the schedule. If the game does not appear on the schedule (this will happen occasionally, especially if it was a tournament game), add the game by selecting the "New Event" link (see instructions above).
3. Enter the score by quarters and the number of periods actually played in the appropriate fields. The total score is calculated automatically and inserted into the appropriate field.
4. Click the "Save" button and you will be returned to the schedule page.
Continued on next page
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Game Stats/Player Stats
All stats are entered on a game-by-game basis only. No Cumulative stats can be entered.
- From the Schedule page, click on the team name of the team for which you want to enter stats.
2. Click on the player name of the person for which you want to enter stats.
A quick method of adding names to a roster is provided on this page. If you are entering box score information for an opposing team for which a player is not on the roster, use the New Player link in the top right of the page to add the player. Use caution to avoid duplication of roster entries (check alternate name spellings, etc.) and always enter first and last names as well as uniform numbers!
3. Enter the stats into the appropriate fields and click the "Save" button. Click HERE for a listing and explanation of all statistical abbreviations used and the correct data entry format for them.
4. Repeat steps 2 and 3 until all stats have been entered for that team.
5. Click on the opposing team’s name at the top of the page.
6. Repeat steps 2 and 3 until all stats for that team have been entered.
You are finished with that game. Either return to the schedule page and select the next game or exit the application.
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Deleting/Changing Stats
When deleting or changing stats for players USE EXTREME CAUTION. Remember that the individual player stats are compiled to create the team stat totals. For example, all players’ total goals must equal the opposing goalies’ stats for goals allowed.
Deleting Players
Players cannot be deleted, or their associated stats would be removed as well, creating errors in the team’s total stats. If a player is no longer on your roster, instead of deleting the player, we classify that player as “Inactive”. Setting a player inactive will remove the player from eligibility for any leader lists; yet retain the individual stats associated with your team.
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4. Important Notes & Helpful Hints
Please Be Aware
All information that you enter into this database is EXACTLY as it will appear in the newspapers and on the stltoday.com web site! Accuracy is important. Correct spelling of names and accurate statistical entry is essential to the accurate publication of the information.
Newspaper Publishing Issues
All games MUST be reported on game night before 10:15 pm in order to make most editions of the newspaper. Secondary deadlines allow for games to be published in later editions of the paper that will still reach over 60% of the readers. Games not reported on game night WILL NOT be held over for publication in the next day’s paper, so even if after 10:15 pm, you must still report the game if you want it to appear in ANY editions.
Box Score Requirements for Newspaper
Box score data required on game night includes: The score by periods, goal scorer’s names for both teams and the goalie’s name if a shutout is recorded. It is important to provide this data for BOTH teams, not just your own, or the box score cannot be published.
Accurate & Complete Stats
Additionally, box scores must be complete and accurate in order to be published. All game data entered online is reviewed and, if it is not complete or if it does not add up correctly, the box score is NOT sent to the newspaper.
If Game Is Not Reported On Game Night
Should you for some reason be unable to report the data on game day, you should still report it as soon as possible. Tuesday and Friday editions of the Post-Dispatch and various editions of the Journal contain the previous week’s data. Even though a particular box score did not make it before deadline for the next day’s paper, it can and will be included in these weekly wrap-ups.
Schedule Issues
Opponents that are not in the available School List
If you have a game scheduled against a team that you cannot find on the school list, you should use the "1. Not Listed" entry and email us. Include the correct school name so we can add the team to the list. This occurs frequently in Tournaments. Please review the list carefully, considering alternate spellings or a city name of the school prior to asking us to add a new team or school to the list. Similarly, if you need to delete any games, you will need to contact us to do so.
Tournament Schedules
Tournaments or games where a definite starting time, date or opponent cannot yet be determined cannot be added to the schedule. Please wait until all pertinent game scheduling information is available before adding these games to your schedule.
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5. Abbreviations Used
Statistical Abbreviations
GP = Game Played – Enter a one (1) for every player that participated in this game, whether they have any other stats or not.
S = Shots On Goal* We prefer that these stats be reported on an individual basis, however, a “TEAM STATS” position is available on your roster for entering these stats as a team total.
G – Goals
A = Assists – A maximum of one assist per goal is allowed
GB – Ground Balls Controlled
Goalie Stats
Min = Minutes played in this game
GA = Goals Allowed
SV = Saves Made
W, L or T = Win, Loss or Tie – Enter a one (1) in the appropriate field for each goalie
SHO = Solo Shutout – Enter a one if the goalie earned a shutout
SPI = Shutout Played In - When two goalies participate in a shutout, regardless of the length of time played, enter a one (1) for each goalie. Do not enter anything in the SHO field for either goalie in this instance.
6. Contact Us
if you have any questions or need assistance in any way.
Mailing Address
STLtoday Prep Sports
7751 N. Lindbergh Blvd.
Hazelwood, MO 63042
Phone Numbers
(314) 830-5400 or (800) 227-8287
(8:30am – Midnight Mon-Fri, Noon until Midnight Sat. and 1:00pm until 6pm Sunday)
(314) 830-5454 Fax
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Page 1 of 11 Created on 3/10/03 2:30 PM