SUFFOLK NETBALL ASSOCIATION

Web site: www.suffolknetball.co.uk

Email address: 24 Shenstone Drive,

Ipswich, IP1 6NT.

September 2012

Dear Netball Colleague,

On Thursday 13 September 2012 Suffolk Netball Association will be holding its Annual General Meeting at the Needham Market Community Centre, School Street, Needham Market, IP6 8BB, commencing at 7.30pm.

As County Chairman, I invite you or a representative of your Club or School to the meeting which, as an affiliated member, you have the opportunity to “have your say” on any matter.

Enclosed are:

1.  Agenda

2.  Reports (where possible at the time of writing) covering 2011/2012 apart from the Treasurer (to be distributed at the AGM), that was submitted for the East annual report.

3.  Minutes of 2011 AGM.

4.  Committee Nomination Form for 2012/2013 (see below).

5.  Constitution.

6.  Reply slip re attendance/non attendance (see below).

Clause 8.7 of the County’s Constitution states “A representative from every affiliated Club and School must attend the County Association’s Annual General Meeting. Failure to do so will incur a fine of £5.00: the monies raised from any fines to be donated to a children’s charity”.

Proposal from Management committee is to remove clause 8.7 from the constitution and the fines would no longer be incurred by non attendance of clubs/schools.

Would you please return relevant forms/slips to me by 9 September 2012.

Yours sincerely,

Gwen A. Foster

Chairman

Enc:

A.G.M. ATTENDANCE/NON ATTENDANCE

I ……………………………………………………… email address ……………………………………………

from …………………………………………………Club/School

I/we will/will not be attending the Suffolk Netball A.G.M. on the 13 September 2012.

To be sent to Miss G.A. Foster, 24 Shenstone Drive, Ipswich, IP1 6NT by the

9 September 2012. *Please delete which is not applicable.

SUFFOLK NETBALL ASSOCIATION

ANNUAL GENERAL MEETING

TUESDAY, 13 SEPTEMBER 2012

NEDDHAM MARKET COMMUNITY CENTRE,

SCHOOL STREET,

NEEDHAM MARKET,

IP6 8BB.

AT 7.30 P.M.

A G E N D A

1.  Welcome by our President.

2.  Apologies for absence.

3.  Approval of Minutes of A.G.M. held on 13 September 2011.

4.  Matters arising.

5.  Chairman’s report.

6.  Adoption of Annual Reports – Season 2011/2012.

Treasurer

Officials

Coaching

Development

Schools

Club Competition and Development

Suffolk Netball Development Officer

7.  Confirmation of Affiliation Fees

Club Affiliation Fees AENA Suffolk Total

Senior £23.50 + £0.70 = £24.20 £6.30 £30.50

Under 18 £14.80 + £0.40 = £15.20 £3.10 £18.30

Under 14 £8.00 No charge £8.00

Under 11 £5.00 No charge £5.00

School Affiliation Fees

Middle/Secondary £24.10 + £0.70= £24.80 £24.80

Schools

Junior/Primary No charge No charge

Schools

8.  Election of County Committee for 2012/2013

9.  Appointment of Auditor

10.  Presentations:

Rose Bowl (Donated by the late Mrs. L. P. Taylor, M.B.E.)

11.  Any other business.

COUNTY COMMITTEE NOMINATION FOR 2012/2013

All current Committee Members and new volunteers must be nominated and seconded.

POSITION / CURRENT COMMITTEE
PRESIDENT / Susan Bailey
VICE PRESIDENT / Jane Fison
CHAIRMAN / Gwen Foster
VICE CHAIRMAN / Clair Fiddaman
SECRETARY / Vacant
TREASURER / Vacant
OFFICIAL / Jan Hunt
EXCEL TALENT DEVELOPMENT / Heidi Wyncoll
COACHING / Alexa Burlow
COMPETITION AND DEVELOPMENT / Clair Fiddaman
SCHOOLS / Denny Jones

The undersigned, of ______Club/School, wishes to propose

______to fill the position of ______

on the Suffolk Netball Association Committee for the 2012/2013 year.

Signed ______

Proposer Seconder (from another Club/School)

Affiliation no. ______

Send to: Miss G.A. Foster, 24 Shenstone Drive, Ipswich, IP1 6NT by 9 September 2012.