EMAC MOBILIZATION CHECKLIST
OHIO EMERGENCY MANAGEMENT AGENCYMA
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EMAC MOBILIZATIONCHECKLISTSHEET
Incident Name/Mission Number:______
Your EMAC mission is ______
You are being deployed to the State of ______
The address is______
______
You are to report to______Phone: ______
Your scheduled reporting time/date is______
Expected duration of assignment______
Expected operating environment, communication protocol, assignment details ______
______
Before Deployment:
Before Deployment:
Obtain situational briefing and Pre-Deployment Checklist from ESF Lead or Ohio EMAC
Obtain travel information from the POC in field
Prepare appropriate equipment for specific assignment and/or function to for field
See Pre-Deployment Checklist for recommended personal equipment
Perform communications check with all assigned communications equipment prior to departure.
Obtain situational briefing from Ohio EMAC Coordinator and required information from the Ohio EOC Supervisor.
Obtain travel information from the POC in field.
Prepare go-kit for specific assignment.
See attached Pre-Deployment Checklist for recommended personal equipment
Notify Ohio EMAC Coordinator of the destination and expected function. Provide a cell phone or other contact numbers if known.
Perform communications check with all assigned communications equipment prior to departure.
Obtain location and persons to contact at the assigned destination and notify the State Emergency Operations Officer of this information.
Insure all expenditure accountability documents are understood and identified before departure.
Appropriate personal, group and or equipment cost tracking documents
If used by your jurisdiction, a copy of the EMAC cost tracking document
For Reimbursement, under the EMAC program:
As a provider of personnel and/or equipment through the Emergency Management Assistance Compact (EMAC), Assisting Entities are entitled to reimbursement for expenses related to the response.
To be eligible for reimbursement, Assisting Entities must have been assigned an official mission in accordance with EMAC guidelines, with all forms and agreements executed as required (Req-A and Intergovernmental Agreement).
If the mission of any Assisting Entity’s employees changed during deployment, please provide a narrative description of the activities and locations of the revised mission assignment in addition to the executed Req-A and supplemental agreements.
All Assisting Entities are initially responsible for the costs associated with their employees’ response.
Assisting Entities must provide copies of proof of payment documents and back-up documentation (including receipts) to Ohio EMA in order to eligible for reimbursement.
Assisting Entities will be reimbursed for the costs associated with EMAC deployments by the State of Ohio in a single lump-sum payment for all approved expenses within thirty (30) days of the receipt of a reimbursement request packet from the local or state assisting entity. Subsequent to reimbursing assisting entities, the State of Ohio will be reimbursed by the requesting state.
In general, eligible costs include:
1.Personnel costs
2.Travel costs
3.Equipment costs
4.Certain contractual costs
5.Response-related commodities
6.Other costs incidental to response
Non-eligible costs include:
1.Incidental expenses not directly related to out-of-state deployment
2.Staff time used to backfill deployed personnel
3.Staff time to prepare for deployment or to prepare the request for reimbursement
4.Workers compensation or death benefit losses
Insure all expenditure accountability documents are understood and identified before departure.
Appropriate personal, group and or equipment cost tracking documents
If used by your jurisdiction, a copy of the EMAC cost tracking document
Ensure receipts and documentation is maintained to keep track of time worked, receipts for items purchased and equipment times used
Obtain copy of Demobilization Checklist from EMAC Desk at Ohio EMA or contact ESF Leader coordinating effort.
Upon Arrival at Deployment StationStaging Area:
Notify the Requesting State Point of Contact (Name) of your arrival at point of assignment or staging area and obtain mission briefing. Provide personal contact information for home stationyour home jurisdiction in case of emergency.
Notify Ohio ESF Leader and/or EMAC Coordinator of your arrival at the point of assignment and provide an estimated date of departure and arrival back to home station.
Perform communications check and confirm contact numbers with home station.
Report to your work area supervisor.
Plan for continued operations, establish work shift to support the operations, report required information and input to A-Team.
Maintain Contact with A-Team to keep them informed of location, mission, and contact information. Establish reporting schedule.
If used by requesting state, fFill out Personnel Resource Information Sheet and provide to A-Team, request copy be faxed to Ohio EMAC Desk for distribution to Lead ESF.
Contact Ohio ESF Leader or Ohio EMAC Message CoordinatorCoordinator of change(s) of assignment
A-Team Specific Checklist Items:
Notify your home office and the National Coordinating Team (NCT) and/or the National Coordination Group (NCG) of your arrival at the point of assignment. Perform communications check and confirm contact numbers.
Check in with requesting state POC (i.e. EMAC Authorized Representative or Designated Contact) and obtain specific information pertaining to the resources currently needed.
Attend Requesting State operations briefings.
Establish computer interface within State EOC.
Access EMAC Website and broadcast messages for requests and daily Situation Reports as needed.
Obtain latest press releases.
Obtain and read the daily Action Plan and Situation Reports.
Attend Incident Action Plan meetings.
Participate in conference calls as scheduled.
Plan for continued operations, establish work shift, and insure that your schedule is posted at your assigned workstation.
Maintain every other day contact with deployed EMAC assets within your Area of Operations. Transfer the data from the EMAC Personnel Information Form onto the EMAC Deployed Personnel Tracker for this purpose.
Maintain contact with NCT and/or NCG including reporting on a daily basis to keep them informed of affected locations, requested missions, and updated contact information.
Maintain contact with assisting states on a regularly scheduled basis to keep them informed of personnel status and update contact information as needed.
As your assignment comes to an end, follow Demobilization Procedure Checklist.
Contact:
Ohio EMAC DeskRequesting state A-Team: ______
614-799-3837Phone Number: ______
614-799-3652 (f)Fax Number: ______
E-Mail address: ______
Field Point of Contact: ______
Phone: ______
Fax: ______
E-mail: ______
PRE-DEPLOYMENT PERSONAL EQUIPMENT
CHECK LIST
Cash (Amount appropriate for deployment length)Two Credit Cards
Change of Clothes (Dependant upon the deployment days)
SocksUnderwear
Shirts (Uniform and Civilian)Boots (Fire and Tactical)
T-ShirtsAll Weather Gear
Boots (Fire and Tactical)Sweater
Gloves (Fire and Tactical)Tank Tops
Pants (Uniform and Civilian)Sleeping Gear
Headwear (Soft/Helmet/Dew Rag)Sleeping Bag/Head Knocker
Eye Glasses (Tactical Sun and Reading)Belts (Tactical and Pants)
Towel
List of Phones Numbers to your dependantsMedications
Emergency Contact List (ICE)Doctors Contact Information
Dentist Contact InformationEye Specialist Information
Comfort Items
PillowOver the Counter Items
Food ItemsSleep Gear
Hygiene Kit
ToothpasteRazor
ToothbrushRazor Blades
MouthwashAfter Shave Lotions
Dental FlossShaving Cream
SoapLip Balm/Sunscreen
Electronic Devices
Music w/ earpieceTopo Maps
Game BoyFire Analysis Software
LaptopAudio Books on Tape
Charge all Electrical DevicesCharging Devices
Cell PhoneBatteries
Bulbs (LCD/Strobe/Flashlight)2 Mil Flood
Reading LampGPS
GPS w/Topo InterfaceBatteries
Timing DevicesWatch
Identification
Drivers LicenseBadge and ID
Badge and IDPassport
Deployment ID
Sewing Kit
Bobby PinsSafety Pins
Push Pins
Additional Medical Items
Personal First Aid KitToilet Paper
Response Guides
Fire FOG ICS FOG
Writing Equipment
Pens (Markers)Notebook
StampsEnvelopes
Personal Protective Equipment
Ear ProtectionEmergency Pop-up
WhistleMirror (CD)
Deployment Coveralls (Gloves)Back Flares
Smoke CanistersDeet DEET for Mosquitoes
Entrenching ToolShelter Tarp
BurnerStrobe Lights
PETZL LCD Headlamp
Additional Medical Supplies
Vaccination Card (Papers)Mentholatum
Miscellaneous Equipment
Blouse BandsCommand Vest
Jewelry (Determine what needs to be deployed)Chem-Lights
Beef JerkySugar Tablets
Salt TabletsLeatherman/K-Bar
Canteen (2 qt)Duct Tape
Flagging TapeSpray Paint (Highway Type)
Zip Lock BagsICS Package
Camel BackZip Ties
CompassReading Material
Final Recommendations
Notify Business Partners (Meetings, LocatCancel/postpone Meetings/Engagementsion, POC) Notify Personal Friends/Family
(Demobilization checklist on next page)
OHIO EMERGENCY MANAGEMENT AGENCYRESOURCE DEMOBILIZATION CHECKLIST
General Information
Resources will be released after the agreed upon tour of duty, or at such time that the requesting State Emergency Operations Center (SEOC) determines a resource is surplus to current missions.
No resources will de-mobilize until authorized to do so by the requesting state.
General guidelines applying to EMAC resources before leaving the Requesting State:
No resources will be released without having a minimum of eight (8) hours off shift for R&R, unless specifically approved in advance by the A-Team.
All resources must be able to return to their home duty station prior to 2200 (10:00PM) unless specifically approved in advance by the A-Team.
The A-Team will attempt to debrief all personnel assigned to the incident prior to departure. The de-briefing will include:
Confirmation of travel arrangements
Review of individual responsibilities for demobilization.
Ensuring any issued equipment for the incident is returned and all documentation is completed and submitted as required.
Common Responsibilities
Safety of all personnel is paramount during demobilization.
All personnel shall follow the procedures established in the EMAC Operations Manual and set forth in this checklist.
The EMAC Personnel Demobilization Form and all other event required documents (i.e., ICS Form 221) should be used to demobilize personnel and redeploy back to their home duty station.
All Deployed Personnel and/or Resources shall:
Make contact with A-Team for debriefing and other demobilization instructions as necessary.
Notify the Requesting State A-Team and Assisting State of safe arrival at home station upon return.
Complete and submit the EMAC Response Survey Form as instructed on the Form upon arrival at home station.
Contact:
Ohio EMAC Desk
614-799-3837
614-799-3652 (f)
EMAC Mobilization Checklist
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