ELSEN - LEONARD MALIGRANDA - MYERS TARGOSZ SMITH: Present

ELSEN - LEONARD MALIGRANDA - MYERS TARGOSZ SMITH: Present

July 12, 2010

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The Board of Trustees of the Village of Winnebago met at 7:00 p.m. with President Frank Eubank, Jr. presiding.

ROLL CALL

ELSEN - LEONARD – MALIGRANDA - MYERS – TARGOSZ – SMITH: present

Guests: Attorney Mary Gaziano, Kelli Jeffers, Sally Bennett, Todd Stockburger, Todd Weegens, Kris Steinwand, Robert Challand, Randy Cook, Dick Medearis, Dennis Noegel, Bette Angell, Christine Pohl, Timothy Lindsay and Chad Insko.

A motion was made by MR. ELSEN, seconded by MR. LEONARD to accept the minutes of the June 7, 2010, Regular Board Meeting and Special Session as submitted. Motion carried on a voice vote.

There were no line item transfers to approve at this meeting.

A motion was made by MR. MALIGRANDA, seconded by MR. MYERS to pay the bills over $5,000 to Gill’s Freeport Disposal, Fehr-Graham & Associates, Attorney Mary Gaziano and Illinois EPA. Motion carried on a unanimous roll call vote.

A motion was made by MR. MYERS, seconded by MR. ELSEN to pay the bills as presented. Motion carried on a unanimous roll call vote. MR. MYERS requested a review of the cost of cleaning the office each month.

A motion was made by MRS. TARGOSZ, seconded by MR. SMITH to pay all bills submitted for the 4th of July Family Festival. Motion carried on a unanimous roll call vote.

The Treasurer’s Report has been placed on file for audit.

PUBLIC COMMENT

Christine Pohl addressed the Board about outdoor lighting from a neighbor and noted that it is impacting her health as well as infringing on her privacy. She provided the Board with handouts on the subject.

OLD BUSINESS

  1. Items with planned action
  1. Village Engineer

July 12, 2010

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a. The Board had a great deal of discussion on Plat #7 of Greenlee Estates. It was noted that the developer began work prior to receiving approval of the plans or plat.

A motion was made by MR. ELSEN, seconded by MR. MYERS to approve plans of Plat #7 of Greenlee Estates and Plat approval of Plat #7 conditional upon upgrading of the lift station according to the list of specifications to be submitted by the Village Sewer Plant Operator, and contributing 50% toward the cost of street lighting for Plat #7, and submission of a Letter of Credit in the form and amount acceptable to the Village attorney, with such Letter of Credit to include the costs of improvements already submitted to the Village Engineer, along with a cost estimate of the lift station upgrades submitted by the Village Sewer Plant Operator and cost estimates for 50% of the street lights.

Motion carried on a unanimous roll call vote.

  1. To develop lot #12 of Winnebago Highlands it will need to be platted. There was a discussion of the need for the bike path in front of Winnebago Highlands.
  1. The 2010 CDAP Grants will be awarded in August.
  1. Most of the work from the 2009 CDAP Grant has been completed.
  1. The RRWRD Feasibility Study has been submitted.
  1. There are some funding opportunities available for a trail head and bike path. The capital plan needs to be completed.
  1. Village Map Updates remain open.
  1. Development Codes & Ordinances remain open.
  1. Public Works Committee

There will be a Public Works Committee meeting July 19, 2010 at 6:30 p.m.

Community Development will meet July 20, 2010 at 4:30 p.m.

  1. The well upgrade is going to be reviewed again because the costs came in higher than planned.

The EPA rejected the Village’s response to the overflow of the lagoon.

July 12, 2010

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  1. Village Attorney
  1. A motion was made by MR. ELSEN, seconded by MRS. TARGOSZ to adopt Ordinance 2010-07 Appropriations for Fiscal Year 2010-2011. Motion carried on a unanimous roll call vote.

A motion was made by MR. MYERS seconded by MR. LEONARD to authorize the Village Attorney to draft the Tax Levy Ordinance number 2010-08 for Fiscal Year 2010-2011 when the information is available. Motion carried on a unanimous roll call vote.

Attorney Gaziano reported on information she received with regard to the referendum. The Village can prepare and disseminate factual information. The Village can hold factual meetings but not in their facilities.

  1. Finance Committee

a.A motion was made byMRS. TARGOSZ, seconded by MR. LEONARD to accept the quote of Timothy W. Sharpe to provide actuarial services at a cost not to exceed $1,000. Motion carried on a unanimous roll call vote. This is a new requirement of GASB45.

  1. The Audit of Fiscal Year 2009–2010 will begin between the middle of August and early September.
  1. Community Development Committee/Fourth of July Team
  1. Advisory Team/Clerk
  1. Police Committee
  1. President
  1. The Senior Bus Task Force will include: Toby Myers and Stan Maligranda from the Village Board, Leslee Dimke and Dave Heeren from the Township Board, and Paul Happach and Bob Miller from the Park District Board.
  1. The RRWRD is referred to Finance for funding and to Public Works for an Intergovernmental Agreement.
  1. The need for the bike path at the Highlands will be broached with Mantle Development.

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  1. A motion was made by MR. MYERS, seconded by MR. LEONARD to adopt Ordinance 2010-09; An Ordinance further amending Ordinance No. 97-11 entitled “An Ordinance establishing a Liquor Control Commission and providing for the control and regulation of the sale and consumption of alcoholic liquors in the Village of Winnebago, Illinois” to amend distance required between liquor establishments and certain entities to mirror state statutory requirements

Motion carried on a unanimous roll call vote.

  1. The Village will provide a place to store the “Flags Over Bago” flags in a covered trailer out of the weather.
  1. A motion was made by MR. MYERS, seconded by MR. ELSEN to affirm the Village President signing an agreement dated July 2, 2010 to be a grant partner for Bike Path Subject to Community Unit District 323 indemnifying and holding harmless the Village from any and all liabilities associated with the same, whether it be at the construction phase or subsequent to completion of the bike path. Motion carried on a unanimous roll call vote.
  1. The IML Conference will be September 23-25, 2010. Board members are to contact Mrs. Bennett if they plan to attend.
  1. Purchase or sale of property remains open.
  1. NEW BUSINESS
  1. ITEMS WITH PLANNED ACTION AT THIS MEETING
  1. Village Engineer
  1. Public Works Committee
  1. Village Attorney
  1. Finance Committee
  1. Community Development Committee/Fourth of July Team
  1. Advisory Team/Clerk

A.With deep regret a motion was made by MR. ELSEN, seconded by MR. SMITH to accept the resignation of Kris Steinwand as of August 20, 2010. Motion carried on a voice vote.

July 12, 2010

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A motion was made by MRS. TARGOSZ, seconded by MR. LEONARD to draft an advertisement and get in the paper as soon as possible to request applications for the Office Manager Position. Motion carried on a unanimous roll call vote.

The ADMIN Team will meet July 19, 2010 at 5:30 p.m. to review job descriptions for the office employees.

  1. Police Committee
  1. President
  1. A motion was made by MR. LEONARD, seconded by MR. SMITH to purchase a new server and have it installed at a cost not to exceed $12,000. Motion carried on the following roll call vote:

Smith – Targosz – Elsen – Leonard – Maligranda – Yes

Myers: No

  1. Other Business

Future Committee Meetings

Finance – August 3, 2010 at 6:30 p.m.

Police - July 28, 2010 at 6:30 p.m.

MR. MYERS reported that Barry Palm and Winnebago Township have prepared the signs to honor the students and teams ranking high at State Competitions and they will be erected tomorrow.

MR. MALIGRANDA and Committee were thanked for the great parade and wonderful July 4th Festival.

A motion was made by MR. SMITH, and seconded by MR. MYERS to go into Executive Session at 10:08 p.m. to discuss the possible purchase of property near the Village Office. Motion carried on a unanimous roll call vote.

The Board with all members present returned to Regular Session at 10:33 p.m.

A motion was made by MR. SMITH, seconded by MR. MYERS to adjourn at 10:34 p.m. Motion carried on a voice vote.

______

Sally Jo Huggins, Village Clerk

Minutes Approved August 9, 2010

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