ELSEN GAINES - MALIGRANDA: Present

November 7, 2011

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The Board of Trustees of the Village of Winnebago met at 7:00 p.m. with President Frank Eubank, Jr. presiding.

ROLL CALL

ELSEN– GAINES - MALIGRANDA: present

LEONARD – SMITH: absent

Guests: Attorney Mary Gaziano, Kelli Jeffers, Sally Bennett, Todd Weegens, D. Mark Hubbartt, Lori Schultz, Dick Mededris, Todd Stockburger, Don Rose, Mike Reinders, Michelle Jahr, Carlos Molina, Mary Gross, Michelle Grove, Ron Huggins, Melody Campbell, Chip Messiner, Chad Insko, Dennis Noegel, Walt Quick, and Diane Marshall.

A motion was made by MRS. GAINES, seconded by MR. ELSEN to accept the minutes of the October 10, 2011, Regular Board Meeting as presented. Motion carried on a voice vote.

A motion was made by MR. ELSEN, seconded by MRS. GAINES to make

the following line item transfers:

Motion carried on a unanimous roll call vote of those present.

A motion was made by MRS. GAINES, seconded by MR. ELSEN to pay the bills $5,000 and over to Gill’s Freeport Disposal and Elliot & Company. Motion carried on a unanimous roll call vote of those present.

A motion was made by MRS. GAINES, seconded by MR. ELSEN to pay the bills under $5,000 as presented. Motion carried on a unanimous roll call vote of those present.

The Treasurer’s Report has been placed on file for audit.

PUBLIC COMMENT

Ron Huggins on behalf of the Fourth of July Team thanked the Board and Village for their support of past festivals. He noted that the festival brings

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people to town who spend money at local businesses. Mr. Huggins asked the Board for assistance to prepare a budget as the volunteer team has heard is needed by the Village. He then invited the Board to the next Fourth of July Team Meeting November 29, 2011 at 7:00 p.m. Mr. Elsen noted that Fourth of July has been discussed at Finance Committee meetings. Mr. Elsen set up an ad hoc committee of himself, Mrs. Gaines, Mrs. Bennett and Mr. Maligranda to meet with the team and draft a budget.

Carlos Molina of the Winnebago County Highway Department talked to the Board about the Pecatonica Prairie Path. The hope is to have the plans for the path from Stephenson County to Meridian Road sent for approval by the Highway Department soon and for bids to be out in March 2012. It is planned to complete this portion of the path by the end of 2012. The path will be paved in urban areas and stone in the county. It was suggested that the Village apply for an ITEP grant to assist with a trail head and paving the path from Elida Street East to Westfield Road.

Michelle Jahr of Elliot and Company discussed the audit of fiscal year 2010-2011. She noted some areas where improvements could be made by the Village.

COMMITTEE/DEPARTMENT REPORTS/REQUESTS

1. PUBLIC WORKS

1. Mr. Elsen provided an overview of the Village’s water and sewer systems from post WWII to present. He noted that several improvements are needed to be made to the water system. He suggested that it would be best to get bids from several engineering firms for all of the projects needed. Mrs. Gaines and Mr. Maligranda concurred that getting bids would be a good way to handle the issue. It was noted that Public Works, Mr. Elsen temporary chair and Mr. Maligranda, along with Mr. Noegel and Mr. Insko will draw up the requirements and draft the bid package to be forwarded to the firms.

It was noted that for safety at the plant new fencing is needed. Better communication devices are needed for safety not only at the plant but throughout the Village. President Eubank will look into both issues.

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1. VILLAGE ENGINEER

A. Mr. Weegens monthly report was provided in the Board packets.

1. Documents are forthcoming on the 2011 CDAP grant. The Engineering Design grant remains open.

1. The RRWRD IGA remains open.

1. The UDO and MS4 reviews and implementation are ongoing.

1. VILLAGE ATTORNEY

1. A motion was made by MRS. GAINES, seconded by MR. ELSEN to adopt Ordinance 2011-09

Ordinance Amending Section 2 of Ordinance No. 2011-08 on Imposing a Non-home Rule Municipal Retailers’ Occupation Tax and a Non-home Rule Municipal Service Occupation Tax

Motion carried on a unanimous roll call vote of those present.

D. FINANCE COMMITTEE

1. The Budget for 2012 is close to balanced with a one percent wage increase if the overage in the fourth of July budget can be resolved.

b-c. The reserves for the 2011 budget are in a good position.

d. The Committee is awaiting one more bid on the risk management insurance.

1. The planned Property Tax Levy was discussed and will be voted on at the December Board Meeting.

E.POLICE COMMITTEE

1. The bus traffic and stop arm violations on Benton Street near Dorothy Simon Elementary School were discussed. Mr. Reinders noted that they are working with the local police department to assure the safety of the children. It was noted that there have been seven violations of the stop arm already this year.

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1. A motion was made by MR. ELSEN, seconded by MR. MALIGRANDA to approve a solicitors permit for the individuals working on behalf of Direct Energy contingent on their providing the company’s FEIN number. Motion carried on a voice vote.

Chief Stockburger noted that he and Mrs. Schultz are working to get the Village NIMS compliant to date.

F. COMMUNITY & ECONOMIC DEVELOPMENT COMMITTEE/4TH OF JULY

TEAM/SENIOR BUS TASK FORCE/WIPC

Mrs. Gaines thanked the Veterans on the Board and in attendance for their service. Mrs. Gaines wished Mr. Elsen a Happy Birthday and congratulated him on the birth of a grandson Henry Paul.

1. The Health Department has condemned the house at 204 S. Seward Street but the people are still living there. The court has said they must move out by November 8, 2011. If they don’t leave, eviction proceedings will begin.

1. The Committee will begin the process to have an ordinance drafted to handle abandoned buildings locally.

1. It was decided not to draft an ordinance for a hardship fund as there are so many issues.

1. ADMINISTRATION TEAM/CLERK

After discussion a motion was made by MRS. GAINES, seconded by MR. ELSEN to make the front office position full time to assist the Police Department with the wages to be split eighty percent charged to the O&M Fund and twenty percent charged to the Police Fund with a minimum of eight hours per week being devoted to the Police Department effective immediately. Motion carried on a unanimous roll call vote of those present.

1. PRESIDENT

1. It was noted that Mrs. Targosz resigned her position effective October 12, 2011 as she moved out of the Village. President Eubank is looking for anyone interested or suggestions of anyone to recruit who would have some of the many skills Mrs. Targosz possessed.

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1. A motion was made by MR. ELSEN, seconded by MR.MALIGRANDA

to authorize President Eubank to vote for the 2011 IMRF Executive Trustee on behalf of the Board as he sees appropriate. Motion carried on a voice vote.

1. The Board will make a decision on the addition of Aggregation of

Power as a referendum on the March 2012 Primary Election at the

December meeting.

1. A motion was made by MRS. GAINES, seconded by MR. ELSEN to approve the resolution in support of the Winnebago County Brownfield Revolving Loan Fund Application. Motion carried on a voice vote.

1. The Community Development Committee will review the American

Legal Publishing Corporation Codification Proposal.

1. NIMS compliance was discussed earlier.

1. Attorney Gaziano, President Eubank and Chief Stockburger will discuss an IGA with Winnebago Park District.

h. Upcoming Meetings:

Public Works CommitteeNovember 15 2011at 6:30 p.m.

Police CommitteeNovember 30, 2011at 5:30 p.m.

Finance Committee November 21, 2011 at 6:00 p.m. Community Development November 16, 2011 at 7:00 p.m.

4th of July CommitteeNovember 29, 2011 at 7:00 p.m.

UDO November 9, 2011 at 6:30 p.m.

President Eubank congratulated the Winnebago Football Team as they will play Aurora Christian Saturday in the third round of playoffs – the farthest Winnebago football has ever gotten.

The Girls Cross Country Team placed fourteenth at State this past weekend – congratulations.

Motion was made by MRS. GAINES, seconded by MR. ELSEN to adjourn at 9:50 p.m. Motion carried on a voice vote.

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Sally Jo Huggins, Village Clerk

Approved December 12, 2011