Call for Nominations
for the ELIA Representative Board 2014-2016
including President and Treasurer

Amsterdam 12 November 2013

Dear ELIA Members,

The next ELIA General Assembly will be organised on 15 November 2014, coinciding with the 13th ELIA Biennial Conference in Glasgow. During the General Assembly meeting a minimum of 8 andamaximum of 21 Representative Board members will be elected, plus 2 non-European Representative Board members.

We hereby ask member institutions for nominations to the ELIA Board, including theELIA President and Treasurer for the period 2014 - 2016. The deadline for nominations to be received is 15 May 2014.

The following regulations apply for nominations:

  1. It is the privilege of full member institutions to nominate candidates to the ELIA Representative Board.
  1. It shall be secured that the representation of regions, disciplines and gender will be taken into account during the elections.

Nominations for Representative Board members from the following European countries are eligible:

Albania, Armenia, Austria, Azerbaijan, Belarus, Belgium, Bosnia and Herzegovina, Bulgaria, Croatia, Cyprus, Czech Republic, Denmark, Estonia, Finland, France, Georgia, Germany, Greece, Hungary, Iceland, Ireland, Italy, Kosovo, Latvia, Lithuania, Luxemburg, Macedonia, Malta, Moldova, Montenegro, Netherlands, Norway, Sweden, Poland, Portugal, Romania, Russia, Serbia, Slovakia, Slovenia, Spain, Switzerland, Turkey, Ukraine, United Kingdom.

In 2010 it was agreed that a maximum of two additional non European members will be electedto the 8-21 places in the Representative Board. Proposals for nominations of non European Representative Board members will have to be supported by two full members.

  1. An institute that wishes to put forward a representative but that is not yet a member of ELIA, may make a nomination provided that at the same time its application for membership to ELIA is submitted.Nominations will only be accepted if the application for membership is accepted.
  1. The nominee must be able to serve for two years, if elected.
  1. Nominees are expected to communicate effectively in the English language in speech and writing.
  1. The current Board has decided that the final date for nominations shall be set on 15 May 2014, by which time all nominations must have been received by the ELIA Executive Office.
  1. The electoral regulations state that a member institute can only have one member on the Representative Board.
  1. Members of the Executive Group or the Representative Board may not be replaced by their institution. In case an Executive Group member withdraws during the period, it is the sole privilege of the President to appoint a new member.

Candidates for President and Treasurer must be announced in writing to the Executive Director at the latest 15 May 2014.

Role of Representative Board members

The newly elected Representative Board should expect to meet immediately after the General Assembly meeting in Glasgow on 15 November and in this meeting the President and Treasurer will be elected.

The Representative Board will normally meet twice a yearfor a two half-day meeting (starting and ending lunchtime) in Amsterdam. During these meetings activities and financial reports will be discussed and the Representative Board will serve asa think tank and advocate for future developments of ELIA. Representative Board members will be invited to take part in projects, steering groups and platform discussions.

Among the duties of Representative Board members is thepromotion of ELIA by organising regional meetings (with assistance of ELIA)in order to better involve members, to provide information on current developments in higher arts education in Europe and to recruit new members.

The Executive Group will be formed from members of the Representative Board. The Executive Group normally meets three times a year in addition to Representative Board meetings. The Executive Group progresses and monitors the operational plan and ensures the financial management of the organization.

Role of the ELIA President

The President acts as an advocate, represents the organisation and has overall responsibility for action taken in and by the organisation. The President selects the Executive Group, including Vice President(s) and reports to the Executive Group and on behalf of the Executive Group to the Representative Board and the General Assembly

The President provides leadership and guidance to meetings and ensures a democratic forum.

The President works closely with the Executive Director on the operations of the organisation and on the preparation of the General Assembly, Representative Board and Executive Group meetings.

The President is elected for a period of two years and can be re-elected once.

Role of the ELIA Treasurer

The Treasurer monitors the budget of ELIA, presents management accounts to the Executive Group for approval and advises on financial activities

The Treasurer presents audited annual accounts to the Executive Group, to the Representative Board for approval and to the General Assembly to be received and works closely with the Executive Director in the preparation of the financial reports.

Representative Board members and Executive Group members are expected to cover their own travel and accommodation costs at all such meetings.

All candidates are kindly asked to fill in the enclosed nomination form.

All nominations will be acknowledged.

Yours sincerely,

Kieran Corcoran

ELIA President

For further questions please contact ELIA Executive Director Carla Delfos ()

To be returned to the ELIA Executive Office before 15 May 2014

E:

F:+31 206 267 751

Name

Institution

Role in institution

Address

CityPost code Country

TelFaxEmail

Please include country and area code

Please indicate:

[ ] European country......

[ ] Non European country (please include 2 letters of support)......

GenderM [ ]F [ ]

Preferred role in Representative Board

[ ] Representative Board member

[ ] President

[ ] Treasurer

Please include:

  • In case of nomination of a Non European member institution two letters of support from

European full members have to be included

  • A biographical text (NOT a CV) covering the past 5 years (max 250 words)
  • Your motivation (written,maximum 600 words) for holding a seat on the ELIA Board, outlining

representation of region, discipline,areas of expertise and your anticipated contribution to the organisation

  • Picture, for the presentation to the members
  • Statement of support for your nomination (including covering travel/hotel costs) from your

institution, please print out, sign, stamp and print into a pdf document by email or send it by

post/fax

DEADLINE 15 May 2014