Exhibit F
Educational Service Center
ANNUAL WORK PLAN
Federal Fiscal Year 2014
Annual Work Plan <ESC REGION # 11SY2013-14 Child Nutrition Field Services Program /
Instructions: 1) Develop and enter one S.M.A.R.T objective for each of the Statement of Work categories specified (general, training and technical assistance re: Summer Workshop, etc.) S.M.A.R.T. objectives are Specific, Measurable, Achievable, Realistic, and Time-bound. 2) Enter Activity/ies performed in order to accomplish the corresponding SOW Duty & Responsibility (D&R) listed in the left hand column by Section Letter and Number per the SOW. 3) Enter Timeline or date(s) that it will occur. 4) Enter Staff Responsible to carry out. 5) Enter the Performance Measure that represents the degree (how much) the service/activity will impact the given Objective. Specific measures that may be used include values and units such as number of trainings held, percent increase/decrease, etc. Please note: Not all SOW D&R’s are included and some D&R’s are grouped when appropriate. ESC’s may add more rows as needed.
Objective 1: (relate to SOW Section A. General Duties & Responsibilities)
D&R / Activity / Timeline / Staff Responsible / Performance Measure
A. General, 3. & 4. Attend TDA mandatory meetings / CN Consultants will attend biannual TDA Staff meetings in September & January in Austin, TX. Additionally monthly TDA TETN’s will be attended by all CN Specialists and CN Technician. / January & September / Jocelyn Karbo
Karen Garey
Vahista Ussery
Amy Schenck
Carolyn Miller (when applicable) / Attendance
A. General, 5. HUSSC Review & Evaluation / CN consultants will encourage, track, provide technical assistance and conduct the ESC checklist for any school who would like to apply for any level of USDA’s HUSSC certification. / On-Going / Jocelyn Karbo
Karen Garey
Vahista Ussery
Amy Schenck
Carolyn Miller-preliminary / Activity tracking and ESC HUSSC checklist, SC Class, Database tracking
A. General, 6. Customer Service Survey/Assessments / Annually CN programs host a diverse group of CN directors who serve on an Advisory Committee capacity. Additionally, every workshop participant completes surveys to guide our future planning. / On-going Advisory Group, meets quarterly / Jocelyn Karbo
Karen Garey
Vahista Ussery
Amy Schenck / Survey results reviewed at each monthly team meeting
Objective 2: (relate to SOW Section B. Training and Technical Assistance)
Service Type / Activity / Timeline / Staff Responsible / Performance Measure
B. Training/T.A., 1. Core trainings / Eligibility Guidance (TDA Training Connections Material) is offered a minimum of twice annually. / Summer Conference June 17-18, 2014 & August / Jocelyn Karbo
Carolyn Miller
Vahista Ussery / Workshop Event Planner (OnTrac)
B. Training/T.A., 1. Core trainings cont. / Counting & Claiming (TDA Training Connections Material) is offered a minimum of twice annually. / Summer Conference June 17-18, 2014 / Jocelyn Karbo / Workshop Event Planner (OnTrac)
B. Training/T.A., 1. Core trainings cont. / New Meal Patterns (TDA Training Connections Material) is offered a minimum of twice annually. / Spring
2/26/14 / Vahista Ussery / Workshop Event Planner (OnTrac)
B. Training/T.A., 1. Core trainings cont. / Food Production Records (TDA Training Connections Material) is offered a minimum of twice annually. / Summer Conference June 17-18, 2014 / Jocelyn Karbo / Workshop Event Planner (OnTrac)
B. Training/T.A., 1. additional trainings / ServSafe / 11/13-18/13 Mansfield
4/2-4/14 - ESC
Summer Conference June 17-18, 2014 / Jocelyn Karbo
Karen (Mansfield) / Workshop Event Planner (OnTrac)
B. Training/T.A., 1. Additional trainings cont. / Culinary Skills Training / 11/11/13 – Decatur
1/20/14 - Weatherford
02/26/14 – ESC 11
Menu Planning Part 1
03/26/14 – Granbury Annex Kitchen Menu Planning Part 2
Summer Conference June 17-18, 2014 / Vahista Ussery / Workshop Event Planner (OnTrac)
B. Training/T.A., 1. Additional trainings cont. / Food Allergies / 11/11/13 –ESC 11 / Jocelyn Karbo
Cooks Children Medical Center – Food Allergy Center
April Clark
National Peanut Board – Sherry Coleman Collins / Workshop Event Planner (OnTrac)
B. Training/T.A., 1. Additional trainings cont. / Charter School Summit / 11/21/13 – ESC 11 / Jocelyn Karbo
Billy Schwee
Keela McGraw
Melodie Walhert / Workshop Event Planner (OnTrac)
B. Training/T.A., 1. Additional trainings cont. / TDA Commodity Update / 2/6/14 – ESC 11 / Jocelyn Karbo
Randy Lewis
TDA commodity staff / Workshop Event Planner (OnTrac)
B. Training/T.A., 1. Additional trainings cont. / CN Director Update / 9-12-13 – ESC 11
5-1-14 – ESC 11 / Jocelyn Karbo / Workshop Event Planner (OnTrac)
B. Training/T.A., 2. CACFP / Provide Technical Assistance as indicated by TDA. / Ongoing / Jocelyn Karbo
Karen Garey / Time and Effort
B.T.A., 3. SFSP / Provide Technical Assistance as indicated by TDA. Use TDA SFSP materials for training. / April 21-25, 2014 – ESC11 / Jocelyn Karbo
Karen Garey / Time and Effort (OnTrac)
B. Training/T.A., 4. HHFKA / Provide review of current legislation, provide updates, and discuss Q&A’s with all CE’s. (CN Director Update) / September 2014 / Jocelyn Karbo / Workshop Event Planner and Evaluations
B. Training/T.A., 5. Core CACFP Training / Provide Planning Nutritious Snacks as indicated by TDA. Use TDA CACFP materials. / 11/4/13
2/5/14 – ESC 11 / Jocelyn Karbo
Karen Garey / Workshop Event Planner (OnTrac)
B. Training/T.A., 5. Core CACFP Training / Provide Menu Planning Training as indicated by TDA. Use TDA CACFP materials. / 11/4/13
2/5/14 – ESC 11 / Jocelyn Karbo
Karen Garey / Workshop Event Planner (OnTrac)
B. Training/T.A., 5. Core CACFP Training / Provide Kitchen Math Training as indicated by TDA. Use TDA CACFP materials. / 12/3/13,3/4/14 – ESC 11 / Jocelyn Karbo
Karen Garey / Workshop Event Planner (OnTrac)
B. Training/T.A., 5. Core CACFP Training / Provide Food Buying Guide Training as indicated by TDA. Use TDA CACFP materials. / 12/3/13, 3/4/104 – ESC 11 / Jocelyn Karbo
Karen Garey / Workshop Event Planner (OnTrac)
B. Training/T.A., 5. Core CACFP Training / Provide Food Production Records for Childcare Training as indicated by TDA. Use TDA CACFP materials. / 1/21/14, 4/29/14 – ESC 11 / Jocelyn Karbo
Karen Garey / Workshop Event Planner (OnTac)
B. Training/T.A., 5. Core CACFP Training / Provide Feeding Infants as indicated by TDA. Use TDA CACFP materials. / 1/8/14, 4/3/14 – ESC 11 / Jocelyn Karbo
Karen Garey / Workshop Event Planner (OnTrac)
B. Training/T.A., 5. Core CACFP Training / Provide Off to a Good Start for Adult Care as indicated by TDA. Use TDA CACFP materials. / 3/18/14 – ESC 11 / Jocelyn Karbo
Karen Garey / Workshop Event Planner (OnTrac)
B. Training/T.A., 5. Core CACFP Training / Provide Food Production Records for Adult Care as indicated by TDA. Use TDA CACFP materials. / 4/1/14 – ESC 11 / Jocelyn Karbo
Karen Garey / Workshop Event Planner (OnTrac)
B. Training/T.A., 6. Summer Conference / Host a multi-course professional learning experience to promote knowledge transfer & compliance updates in program relevant topics as indicated by TDA and CN Advisory Committee in an adult learning atmosphere. / June 17-18, 2014 / Jocelyn Karbo
Amy Schenck
Kim Allec
Carolyn Miller
Contracted Trainers / Workshop Event Planner, Time and Effort, and evaluations
B. Training/T.A.,
7. (SNP) 8. (CACFP) & 9. (SFSP) Administrative Reviews / CN Consultants provide T/A opportunities for CE’s within respective programs.
Host Administrative Review/Self-Assessment tool workshop for SNP / On-going
9-19-13 – ESC 11
5-28-14 – ESC 11 / Jocelyn Karbo
Karen Garey
Vahista Ussery
Amy Schenck / Workshop Event Planner (OnTrac) Activity Tracking
B. Training/T.A.,
12. Civil Rights, 13. Financial Mgt., 14. FFVP / CN Program offers Civil Rights Training for participants during our back to school update training annually. Financial Management is offered via one-on-one T/A and during Summer Conference. FFVP training is provided every January as part of the Commodity update. CN Program offers Financial Management training annually at our Summer Conference as well as part of a Charter School Academy (11/21/13). / January, June, and September 2014 / Jocelyn Karbo
Karen Garey
Vahista Ussery
Amy Schenck / Workshop event planner
B. Training/T.A., 15. HUSSC / HUSSC training and technical assistance is provided on an individual basis to interested CE’s. / On-going / Jocelyn Karbo
Karen Garey
Vahista Ussery
Amy Schenck / Activity Tracking
B. Training/T.A., 16. HACCP, School Wellness Policy / HACCP is offered through the ServSafe Food Protection Manager Certification. School Wellness Policy training is provided in conjunction with local nurses annually. / 11-13-18 – Mansfield ISD
April 2-4, 2014 – ESC 11 / Jocelyn Karbo
Karen Garey
Vahista Ussery
Amy Schenck / Workshop Event Planner (OnTrac)
B. Training/T.A., 17. SSO and the 50% Texas Mandate / Individual assistance is provided and telephone technical assistance is offered every Spring for CE’s affected. / On-going and Spring 2014 / Carolyn Miller
Jocelyn Karbo
Karen Garey
Vahista Ussery
Amy Schenck / Time and Effort, email
B. Training/T.A., 19. USDA Foods / The USDA Foods workshop is held in conjunction with TDA annually. / November 2013 / Jocelyn Karbo
Karen Garey
Vahista Ussery
Amy Schenck / Workshop Event Planner (OnTrac)
B. Training/T.A.,
22. 23. Reporting & documentation / Successful completion and submit FND 114 according to contract. / First of every quarter / Jocelyn Karbo
Kim Allec / FND 114
B. Training/T.A.,
13. 14. Reporting & documentation cont. / Maintain acceptable support documentation as requested by TDA. / On-going / Jocelyn Karbo
Karen Garey
Vahista Ussery
Amy Schenck
Carolyn Miller
Kim Allec / Workshop Event Planner, Time and Effort, Evaluations (OnTrac)
B. Training Computer Skills, 20. School CE’s. / In-house instructional technology will be utilized to provide basic computer skills for CN CE’s. / Spring 2014 / Kim Allec
Carolyn Miller
Jocelyn Karbo / Workshop event planner
Objective 3: (relate to SOW Section C. Communications)
Service Type / Activity / Timeline / Staff Responsible / Performance Measure
C. Communications, 1. / CN Program technician will update the CN contact database on an on-going basis and verify it is correct on an ongoing basis. / On-going / Carolyn Miller / CN contacts database
C. Communications,
2. / As information is received from TDA, CN program consultants will collaboratively determine the best means of disseminating the information within 3 business days. / On-going / Jocelyn Karbo
Karen Garey
Vahista Ussery Consultant
Amy Schenck
Carolyn Miller
Kim Allec / Email, phone calls (when applicable)
C. Communications,
3. / Depending on criteria set forth by TDA, CN program will collaboratively determine applicable districts for special projects and success stories. / On-going / Jocelyn Karbo
Karen Garey
Vahista Ussery
Amy Schenck
Carolyn Miller
Kim Allec / Email
C. Communications,
4. / Whenever a CN staff member attends a professional development opportunity, upon their return they will share the gained information with the rest of the team to determine how to best utilize the newly obtained knowledge. / On-going / Jocelyn Karbo
Karen Garey
Vahista Ussery
Amy Schenck
Kim Allec
Carolyn Miller / Conference registration, CN team meeting agendas
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Thursday, March 27, 2014