EDUCATION TO CAREER NETWORK OF NORTH SAN DIEGO COUNTY

WORKGROUP CHAIRS MEETING SUMMARY

May 23, 2016

Vista Adult School, 9:30 AM – 12:30 PM, Room 403

Time / Agenda Item / Person Responsible / Decisions Made
Action Items
I. Welcome and Introductions / Porter
II. Grant Updates
  1. Webinar Debrief
  2. Other
/ Hamm and All
III. Discussion Items
  1. Retreat Planning
  2. 2016-17 Calendar Draft
/ Porter and All /
  1. Items to discuss at the retreat:
  • Revisit the new positions created by AB86 / 104
  • Updates on all workgroups
  • Fill in the template for the 16-17 Annual Plan, due August 15, 2016
  1. The monthly LC meetings will continue on the 3rd Friday on the month from 10:00am – 3:00pm (unless conflicting with holidays). The monthly Workgroup Chairs meetings will continue on Mondays from 9:30am – 12:30pm. There will continue to be 3 public meetings throughout the year. Locations for all meetings will continue to be shared by member sites.
ACTION ITEM: Porter will draft a calendar and send out to the LC for review to be confirmed at the LC meeting on June 16, 2016. Porter to add a column for mandatory vs. optional meetings.
IV. Review of Workgroup Plans, Progress, and Next Steps: / Any new hires for the consortia will report out to the LC members during the Workgroup Chairs meetings.
  1. Finance
  2. Schedule and plan the accounting meeting
  3. Process for internal review of accounts
  4. Update on internal audit (by outside provider)
/ Shaw /
  1. Accounting Meeting topics:
  • Resource codes
  • Allowable uses
  • Reporting practices
  • Funding notification
ACTION ITEM: Shaw will contact accounting technician from each member district to set up accounting meeting. Will try for next LC meeting on June 16, 2016 between 10:00-3:00. Location TBD
ACTION ITEM: Hamm to send Shaw fiscal contacts list from Dropbox, adding Pai Wang-Smith and Gordana High from Palomar College.
  1. ACTION ITEM: Caperton to review the MOA for an internal review of accounts to be sure that it is in accordance with the Plan.
  2. The internal audit will occur in February 2017 and cover the 15-16 funding to be expended by December 2016.
ACTION ITEM: Caperton to develop an RFP for an audit by an outside firm in the fall.
  1. Curriculum
  2. Confirmation of participants
  3. Room assignments at each site
  4. Updates
/ Blanchard and Hayes /
  1. Hayes is continuing to work on templates for curriculum modules.
ACTION ITEM: LC members send Hayes (cc Blanchard) a list of teachers attending the Summer Curriculum Alignment Project by May 31, 2016.
  1. ACTION ITEM: Be sure to have enough room for break outs when looking for room assignments.

10:00am /
  1. Public Information
  2. Community Forum Updates (June 3, 2016)
  3. Luth Research Overview
/ Heying & Associates
Dr. Wu and Rebeca Rech /
  1. 13 RSVP’s -LC decided to mail out an invitation to the Community Forum invitees that have not responded.
ACTION ITEM: Hamm to send Heying & Assoc. updated invitee list for mailing out on Tuesday, May 24, 2016.
ACTION ITEM: Heying will send out updated Community Forum agenda, Business Partner Opportunities (using the Escondido postcard as a model) and PowerPoint for review by the LC. Send any feedback to Heying/Sipe.
  1. LC decided to have Luth do similar presentation at the upcoming Community Summit.
ACTION ITEM: (All LC members) After reading the Research and Evaluation Study by Luth please send any comments to Rech at:
  1. Expanded Services to Remote Areas
/ Blanchard and Sebring
  1. Student Support and Transitions
/ O’Shea-West / ACTION ITEM: O’Shea-West will inform the LC when she posts position on Edjoin.org.
  1. Data Accountability
/ Gagliardi / The Data Accountability Specialist position was posted on Edjoin.org on 5/17/16. Interviews for the position will begin on June 7, 2016.
ACTION ITEM: Gagliardi to send the LC the job announcement.
  1. Internships and Job Placement
/ Blanchard, Sebring and Stevens / Stevens has reached out to AE schools and Business Chambers to establish contacts and is researching software to be used by all LC member districts.
V. Leadership Council Agenda Items, Thursday, June 16, 10 AM – 3 PM (Poway) / All /
  • Make agenda for the Retreat, July 13-14
  • Review the point of contact for each remote area
  • Possible finance meeting with accounting technicians from each member district
ACTION ITEM: Porter will confirm location of LC meeting after checking the Poway USD Community room availability. (Possible option to move to Escondido.)
VI. Other / All
VII. Adjournment / Porter and All
Future Meetings:
  • June 3, 2016 – Community Forum (Poway USD Office, 15250 Avenue of Science, San Diego, CA)
  • June 16, 2016 – Leadership Council Meeting (Poway Adult School, 13626 Twin Peaks Road, Poway, CA)
  • June 20, 2016 – Workgroup Chairs Meeting (Poway Adult School, 13626 Twin Peaks Road)
  • June 28, 2016 – Curriculum Alignment Project Kick-Off (Palomar College, Room NS-135)
  • July 12, 2016 – Curriculum Alignment Project Meeting 2 (Escondido Adult School, Room TBD)
  • July 13-14, 2016 – Leadership Council Retreat (Temecula Creek Inn)
  • July 19, 2016 - Curriculum Alignment Project Meeting 3 (Poway Adult School, Room TBD)
  • July 26, 2016 - Curriculum Alignment Project Meeting 4 (Vista Adult School, Room TBD)
/ ACTION ITEM: Hayes will include a parking permit for Palomar College with the packet to be sent out to attendees of the Curriculum Alignment Kick-Off before the meeting.