General SAS

10 Oct. 2017 Minutes

Call to Order

Edith calls the meeting to order at 7:02 p.m.

Attendance

Present:History, Geology, Music, Environmental Science, Military Science, Aerospace, Management, Finance and Supply Chain, Family and Consumer Science, PESHMS, Economics, English, GraduateStudies, Computer Science, Anthropology, NutritionExercise & Health Sciences, Psychology, Mathematics, Biology

Additions or Correction to the Agenda

Add: Committee Reports: Marketing Committee

Add: New Business: FCS for $300, $1500; Geology $342; potential new senator seat

Add: Report Back from Graduate Studies, and for Music

Approval of the Agenda

Edithentertains a motion to approve the agenda

Geology so moves

Historyseconds

Motion PASSED19-0-0

Additions or Correction to the Previous Minutes

Management was in Sep. 26, 2017 minutes.

Approval of the Previous Minutes

Edithentertains a motion to approve the minutes from Sep. 26, 2017

Nutrition Exercise & Health Sciencesso moves

Historyseconds

Motion PASSED18-0-1

Communications

CAPS+ Presentation:

  1. I am Robert Campbell, I was the lead developer of this project, and with me is Mark Deguzman, who was another developer of this project; and we are representing the Information Services here on campus. This project was completely designed and built on campus. The purpose here is to give you a picture of where CAPS+ fits in the enrollment process. The planning toolis where you plan out your degree or your path to get your degree. You have your required advising session—which hasn’t changed. It plugs directly into MyPlanner. You can go directly in enrollment or you can go down to the MyScheduler and enroll. We have videos out about the different pieces—anywhere from CAPS+, MyPlanner, My Scheduler. For the Demo, I’ve logged on as a Test Student. In the Student Dashboard, under Planning, you’ll find the CAPS+ Planner. Also, this module is mobile-friendly. CAPS+ is something you’d generate on your own and follow without seeing anybody. You shouldstill see your advisors because there’s still that human oversight you need on this; the machine will never be able to tell you what classes to take each quarter to not overload yourself.When you’re on the program, you’d select the major, which for the demo is Geology; currently, certificates are not part of the system right now, only majors and minors. The next step is to generate plan [which is found in the top right hand] corner. It shows you all the requirements you need to complete this program; it knows the mandatory classes needed so it automatically adds them all for you, and there are going to be items that are not added that you have to choose.After choosing the requirements, you can go ahead and Check Plan—it tells you if you haven’t met your upper-division and CWU requirements, and it shows you when you’re graduating. There’s a report that tells you how you’re doing credit-wise, and also your GPA. It’s just tracking down your progress. Geology courses have a lot of errors and this is expected because I’ve removed Math 150 which means I never—there’s a very large prerequisite that I never met. The report shows you what prerequisites you need to take.Geology:I have a question about that.I’ve been in this problem before because I tested out of pre-calculus, straight into calculus. I’ve gone to enroll and it’s not allowing me [to take higher level math courses] because I technically don’t have the prerequisites. Is that the same problem? Robert: So, really that’s a problem is how the plan was built in the first place. It could be that when it was built, they didn’t know you tested out. Maybe they didn’t update the plans. As far as I know, the way they’re resolving that is they’re going to go ahead and give you the lower milestone. Carolyn: Yes, they’re trying to clean-up the milestone system, but there’s still going to be a problem because some of the things that won’t catch here as an error will be things that the advisor has to waive that this system can’t pick up because there’s a substitution or something. Robert: It should handle substitutions because it’s built on the advising report. Carolyn: If the advisor submitted the substitution that was approved—what happens a lot of the time, that some of you will know this experience, is you meet with your faculty advisor and they say it’s okay for you to substitute this particular course for this course; they have to submit a form to the registrar in order for that to go into the system—so you want to make sure you’re checking if they’ve submitted that because a lot of people get to graduation and get denied because their advisor failed to submit that form.Robert: For this problem, you can manually add courses and regenerate the plan, but the feature won’t be able to just have it generate it automatically. Nutrition: How is it handling transfer students? Robert: We actually identified a problem last Friday with some transfer courses that weren’t being pulled correctly, so we’re fixing that tomorrow night. Nutrition: The other question is—I’ve heard you can only choose one minor? Robert: We’re trying to get that fixed. I think it’s going live in April—that’s when we’re rolling out our phase 2 functionality. Right now, you can do two majors and a minor. It’s going to change into one major and the other two are optional in terms of what they are whether it’s minors or major.Geology: How does it handle research and TA credits? Because I know, in Geology, TA credit is required for graduation. Robert: If it is listed [as a requirement], that should’ve been in the plan. So, what this has done—I can go through and see it’s generated me, best as it can, a plan using all of the typically offered course data and all the prerequisite data that we have—is just go through and builds it.

Announcements

  1. None

Advisor Report

  1. Carolyn:
  2. Last year, I embarked on a proposal for the Dean of Student Success an Academic Recovery Program for students who are not in good academic standing. It would provide students options on getting them back on good standing. They would have a meeting with their advisor; fill out a self-reflection; and from the self-reflection, they have to choose an array of options that will be available to them. For example: Strategies for College Success class, career exploration, meeting with the academic coach, or something like that. That has gone to the dean, taking it to the Provost, then to Faculty for approval.
  3. This year, I’m working on a campus-wide theme of resilience. If you look at schools like UW, Stanford, Cornell, or any Ivy league schools, most of them will have a campus-wide focus or theme programs for students to help them build resilience. In the Ivy league schools, they’re often recruiting and getting 4.0 students; so, when those students fail a class, they often crash and don’t know how to recover. I would like to do is launch an initiative through the annual center for leadership conference for students on Mar. 1, 2018. They’re going to adopt resilience as their theme, we’re going to bring some of our UW resilience lab folks over to do breakout sessions, Keynote speakers that talk about how to stay motivated when things get tough. Talk to students about this, and come see me if you have any questions.

Chair Report

  1. Edith: SAS Budget

We are in the beginning of a quadrennial. For the next four years, SAS yearly budget would be $43,320. Xena (SAS assist.) gets compensation from budget which is $6,555 for the school year. That leaves us with $36,765; divided by three quarters, the budget would be about $12,555 quarterly. It’s an estimate since it’s also allocated to things such as scholarship events, graduation cords, and other plaques for exec board.

Committee Reports

  1. Marketing Committee—Eric Bennett

Our logo needs to be revised, so this committee is for getting ideas together to create a new logo. I need some committee members. After we decide on ideas, we’ll go to Publicity to work with them, develop a marketing plan for SAS senate, create a new logo, and get the word out so we can fill the 30 open club senator seats.

New Business

  1. Funds Requests
  2. FCS for $300
  3. Mai Kaneda, Family and Child Life graduate student: I requested funding for the conference I’ll be presenting in Paris, France. The international conference is on Human Development and Family Studies; I worked on my research, submitted it, and they accepted it. My research was about Attachment Styles and Career-Decision Making Self-Efficacy; it’s how the attachment you established with others—your parents—can affect your confidence level on career-decision.
  4. Edith: She also got funding from Dept. of Grad Stu for $400, Dept. Service & Activities for $900, and the $300 from SAS.
  5. Geology entertains a motion to approve funding requestfor $300
  6. Military Science seconds
  7. Motion PASSED 19-0-0
  8. FCS for $1500
  9. Kendra, senior of Family Studifames Department & club president: We are sending 9 students—4 undergrad and 5 grad students—to a nat’l conference in Florida Nov.14-19. The funds will cover airfare, hotel, registration, gas to airport, and airport parking. This year’s conference theme is about development and how families and individuals can shape communities and nations as a whole.So far, we’re requesting $1500 from SAS, undergrad club requested $1200 from club senate, grad club separately requested $1500 from club senate; that still doesn’t cover all the costs, so maybe go ask S&A for funding for the remainder.
  10. Computer Science entertains a motion to approve funding request for $1500
  11. History seconds
  12. Motion PASSED 19-0-0
  13. Geology for $342
  14. Dan, SAS Geology senator and exec board member: We are asking $342 to attend AEG (Association of Environmental and Engineering Geologists) section meeting in Seattle. Nine students (3 grad students, 6 undergrad) will be attending. We are requesting for motor pool van and registration fees. We haven’t received funding from other sources but it’s a small amount for nine people.
  15. Military Science entertains a motion to approve funding request for $342
  16. Environmental Science so moves
  17. Aerospace seconds
  18. Motion PASSED 18-0-1
  19. New Potential Senator Seat
  20. Erik Ekberg, senator for Grad Studies and president of Grad Student Association:Would like to add a seat to SAS for the Dept. of Curriculum Supervision and Educational Leadership. The dept. houses multiple graduate programs. I’m hoping for approval of seat for them so members from dept can request funding from SAS.History: Do you have someone willing to be a senator? Edith:Yes.
  21. Nutrition motions to table so we can further look into that and determine if this seat should get funding or not.
  22. Aerospace seconds
  23. 18-1-0
  24. Report Backs:
  1. Grad Studies: Two students went to Cascadia R Conference in Portland, Oregon. They learned about using R program/software—a tool that does statistical analysis.
  2. Music: We sent 4 music majors as advocates in Washington, DC where they got training and how to advocate for music. They met with legislators and discussed the importance of music in public schools, what we can do to protect it in public school in general, and how we can move forward of having equal access and opportunity for the music education for all students. They learned a lot and brought back a ton of information. We’re planning on hosting a clinic for all the music ed majors so they can get some of the knowledge and skills that they’ve received in Washington, DC.

Old Business

  1. None

Issues and Concerns

  1. Exec Board open seat for College of Business

Edith: If you’re interested, please talk to Eric, David, Dan, or me.

  1. Computer Science: I would to open the discussion again about pre-majors available to be alt. SAS senators.

Comp. Sciencemotions to table

Nutrition seconds

Motion PASSED 19-0-0

  1. Constitutional Bylaws Committee

Edith: If anybody is interested in joining the committee, talk to David Terray (Nutrition).

Adjourn

Edithentertains a motion to adjourn at 7:55 p.m.

Geologyseconds

Motion PASSED19-0-0