Eastcote Hockey and Badminton Club Ltd

Clubhouse & GroundsAffiliated to England Hockey

Kings College Road Middlesex Hockey Association

Ruislip

MiddlesexFounded 1956

HA4 7JZ

Tel: 01895 634268Website

Please reply to:Ian Fitzgerald

General Secretary

1 St Lawrence Drive

Eastcote

Middx HA5 2RH

September 5th 2014

Dear Member,

COMPANY AGM 6.30 pm SATURDAY 27th September 2014

I am enclosing the notices for the 2014 Company AGM for your attention.

I look forward to seeing as many of you as possible at the AGM and I will be presenting my thoughts and ideas as well as an update on the 2nd pitch plans. This will include our new coaching structure and improved training sessions for Saturday players.

Please encourage as many new players as possible to come out and try hockey.

We are looking to improve our collection of membership information so please let the persons below know if your contact details have changed in the last year:-

.e. Graham Dale, who is our new Database manager for address and contact details for our membership database

mail address for weekly newsletter

Thank you and your attendance and views will be appreciated.

The new Hockey Season starts with Club Weekend on Saturday 6th & Sunday 7th September with games commencing for Men’s and Ladies on Saturday 13th September. Our Colts section starts training on Sunday 7th September for the U10s and 14th September for all other age groups.

Yours Sincerely

Rob Riddleston

Chairman

EASTCOTE HOCKEY AND BADMINTON CLUB LIMITED

NOTICE OF ANNUAL GENERAL MEETING

DateSaturday 27th September 2014 Time6.30 pm

PlaceThe Clubhouse, King’s College Road, Ruislip

Notice is hereby given that the Annual General Meeting of Eastcote Hockey and Badminton Club Limited (“the Club”) will be held as above. All Ordinary, Life, Intermediate, Honorary and Social members of the Club who have paid their subscriptions for the 2013/2014 season are entitled to attend and vote. Associate, Associate Colt and Junior Members may attend, but are not entitled to vote.

The Meeting will transact the following business. The Resolutions on which the Meeting will be asked to vote are attached:

  1. To re-elect Rob Riddleston as a Director: Under the Articles of Association of the Club, one Director of the Club must formally retire at this meeting and offer him-or herself for re-election.Any further nominations should be sent to the General Secretary Ian Fitzgerald to reach himby 13th September 2014. Nominations received after that date will not be valid.
  1. To elect the Officers of the Club: the following candidates offer themselves for election as Officers of the Club:

PresidentChris ClarkeTreasurerJamie Nicholls

ChairmanRob RiddlestonGeneral SecretaryIan Fitzgerald

Deputy Chairman Graham Pile

further nominations should be sent to Ian Fitzgerald or entered onto the Nomination List on the Clubhouse Notice Board by 13th September 2014. Nominations received after that date will not be valid.

  1. To elect the Company Secretary: Richard Mattick offers himself for election as Company Secretary
  1. To elect the Members of the Management Committee: the Chairman, General Secretary, Treasurer, Deputy Chairman and Company Secretary of the Club are ex officio members of the Management Committee. The following offer themselves for election as further members of the Management Committee:

David Cooper Section Captain Men’s Hockey Jackie Ripley Colts Chairperson

Leanne Parkinson Section Captain Ladies HockeyRachel Trevelyan Marketing Manager

Adam MulhollandDirector of Coaching

Any further nominations should be sent to Ian Fitzgerald at 1 St Lawrence Drive, Eastcote, Middx HA5 2RJ or entered onto the Nomination List on the Clubhouse Notice Board by 13th September 2014. Nominations received after that date will not be valid.

  1. To elect the members of the Wine Committee: the members of the Management Committee offer themselves for election as members of the Wine Committee. This Committee is required for licensing purposes, and does not carry out any tasting functions!

Any further nominations should be sent to Ian Fitzgerald at the above address or entered onto the Nomination List on the Clubhouse Notice Board by 13th September 2013. Nominations received after that date will not be valid.

  1. To approve the Accounts and Balance Sheet of the Club for the year ended 30th April 2014 and the Report of the Directors: a copy of the accounts are available from the Treasurer, Jamie Nicholls , 68 Eastcote Road , Pinner , Middx HA5 1EN. A copy will also displayed on the Club Notice Board.
  1. Any other business.

Proxies: Please note that, if you are unable to attend the Meeting and you are entitled to vote, you have the right to appoint a Proxy to vote on your behalf at the Meeting. You can appoint the Chairman of the Meeting or, if you wish, a named representative. A Proxy Form is enclosed, if you wish to use it. It should be completed as stated and returned to the Club Secretary Ian Fitzgerald 24 hours prior to the Meeting.

Please advise any change of address or contact details to Graham Dale

We need to keep our database up to date and your assistance will be appreciated.

Richard Mattick

Company Secretary

5th September 2014

EASTCOTE HOCKEY AND BADMINTON CLUB LIMITED

RESOLUTIONS TO BE VOTED ON AT

THE ANNUAL GENERAL MEETING ON 27th SEPTEMBER 2014

Ordinary Resolutions

  1. That Rob Riddleston be and is hereby re-elected as a Director of the Club.
  1. That the following Officers of the Club be and are hereby elected:

President: Chris ClarkeTreasurer: Jamie Nicholls

Chairman: Rob RiddlestonGeneral Secretary: Ian Fitzgerald

Deputy ChairmanGraham Pile

  1. That Richard Mattick be and is hereby elected Company Secretary.
  1. That David Cooper, Leanne Parkinson, Jackie Ripley, Adam Mulholland and Rachel Trevelyan are hereby elected

as members of the Management Committee.

  1. That the members of the Management Committee be and are hereby elected as members of the Wine Committee.
  1. That the Accounts and Balance Sheet and the Report of the Directors of the Club for the year ended 30th April 2014

be and are hereby approved.

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Proxy Form

Please read the Notice of Meeting and Resolution details before completing this form.

I hereby appoint:-* The Chairman of the Meeting

*……………………………………

as my proxy and, on a poll, vote on my behalf at the Annual General Meeting of Eastcote Hockey & Badminton Club Ltd to be held at 6.30pm on 27th September 2014 and at any adjournment thereof.

*If you wish to appoint someone other than the Chairman of the Meeting as your proxy, delete “ The Chairman of the Meeting” and insert the full name of the person you wish to appoint. Sign, date and indicate your voting preferences on the Proxy Form and detach it and send it to :-

Ian Fitzgerald 1 St Lawrence Drive, Eastcote, Pinner, HA5 2RH - to be valid this Proxy Form must be received no later than 6.30 pm on Friday 26th September 2014

For / Against / At the discretion of the Proxy
Ordinary Resolutions
1. Rob Riddleston re-elected as a Director of the Club.
2a. Chris Clarke elected President of the Club.
2b Rob Riddleston elected Chairman of the Club.
2c Graham Pile elected as Deputy Chairman
2d Jamie Nicholls elected Treasurer of the Club.
2e Ian Fitzgerald elected General Secretary of the Club.
3 Richard Mattick elected as Company Secretary
4a David Cooper elected to the Management Committee.
4b Leanne Parkinson to the Management Committee
4c Jackie Ripley elected to the Management Committee
4d Rachel Trevelyan elected to the Management Committee
4e Adam Mulholland elected to the Management Committee
5. Management Committee elected as the Wine Committee
6. Approve Accounts, Balance Sheet and Directors Report
for y/e 30/4/14

Signed……………………………………………………. Date…………………………………….